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Department Approval <br />� � <br />l�'�, <br />Jy <br />REQUEST FOR COUNCIL ACTION <br />Date: 4/20/09 <br />Item No.: 12.e <br />City Manager Approval <br />Item Description: Consider Approving a Joint Powers Agreement with the City of Vadnais Heights <br />BACKGROUND <br />Minnesota State Statute 471.59 authorizes political subdivisions of the State to enter into joint powers <br />agreements (JPA) for the joint exercise of powers that are common to each. Over the past several months, <br />the Cities of Vadnais Heights and Roseville have held on-going discussions in regards to the sharing of <br />information technology support services. <br />The City of Roseville currently employs six full-time employees and one part-time employee to administer <br />the information systems for the City of Roseville and twenty (20) other municipal and governmental <br />agencies. The proposed JPA with the City of Vadnais Heights is similar to the other Agreements in both <br />structure and substance. <br />In an effort to ensure adequate information technology support, the City of Vadnais Heights wishes to <br />engage the City of Roseville in a joint powers agreement. Staff believes that the City of Roseville can <br />provide the technical support desired by the City of Vadnais Heights but cannot do so without hiring <br />additional staff. City Staff recommends the creation of a Network Server Specialist position to oversee <br />the Exchange messaging (Email) system and to provide support of other network server systems required <br />by City Departments both in Roseville and in other agencies. This position is addressed further under a <br />separate council action item. <br />The attached JPA has been approved by the City of Vadnais Heights and is awaiting approval from the <br />Roseville City Council. <br />POLICY OBJECTIVE <br />Joint cooperative ventures are consistent with past practices as well as the goals and strategies outlined in <br />the Imagine Roseville 2025 process. <br />FINANCIAL IMPACTS <br />The proposed JPA provides non-t� revenues to support City operations. The hourly rates charged to other <br />cities are approximately twice the total cost of the City employee; yet substantially lower than could be <br />obtained from private companies — hence the value to other cities is greater. <br />There is no budget impact. The presence of the JPA along with existing revenue sources is sufficient to <br />fund the City's added personnel and related information systems costs. <br />Page 1 of 2 <br />