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Department Approval <br />� �i����� � <br />Item Description <br />1. BACKGROUND <br />l�'�, <br />Jy <br />REQUEST FOR COUNCIL ACTION <br />Date:01/26/09 <br />Item No.: 12.b <br />City Manager Approval <br />� / <br />Consider a Resolution for the Imposition and Collection of Fees in the <br />Housing Improvement Area for Westwood Village I (HF0052) <br />1.1. On September 22, 2008, the City Council adopted an ordinance establishing a <br />housing improvement area for Westwood Village I. Under state law, the owners of <br />the residential units have 45 days in which to file objections to the creation of the <br />HIA. If 35% or more of the owners of the residential units objected to the creation of <br />the HIA, the ordinance would then be void. (See attachment A& S). <br />1.2. The City did not receive any objections within the 45 days. After this period had <br />passed the Homeowner's Association, obtained updated quotes from Eagle Siding. <br />Load Searing, the consultant WWVI hired to assist with construction <br />administration, verified costs by getting another bid from another contractor. (See <br />attachment C). The contractor has been selected by the WWVI board and the City <br />can proceed now with the imposition of the fee. The cost of the improvements is <br />estimated to be $1,595,336.25. This includes replacement of all of the siding, roofs, <br />gutters, downspouts, and necessary and incidental related improvements and repairs <br />to the housing units and garages within the WWVI along with a 20% contingency. <br />1.3. The Westwood Village I Soard has requested that the City follow its recorded <br />Second Amendment Declaration when establishing the assessment amounts. (See <br />attached Second Amendment Declaration Attachment D) . In general, the costs for <br />labor and materials for replacement of siding is divided on the basis of total cost per <br />linear foot of siding on the front and back of each unit and assessed to the unit. All <br />other costs are divided equally among the 47 homeowners. Eagle Siding and Load <br />Searing have determined that there are basically 5 unit types that have the same <br />surface for the front and back of the units. See attached worksheet providing costs <br />for the improvements and the calculation on how costs where determined <br />(Attachment E). Pictures for those five general unit types are provided for Council <br />Information (Attachment F). If all costs where divided by 1/47 the smaller units <br />would have a hardship of paying more for the costs of the larger units. For your <br />Page 1 of 3 <br />