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Department Approval �-. l�'�, Jy REQUEST FOR COUNCIL ACTION Date: 2/9/09 Item No.: 12.d City Manager Approval Item Description: Contract for Appraisal and Easement Acquisition Services for the Twin Lakes AUAR Subarea I Infrastructure Improvements BACKGROUND On November 17, 2008, the City Council authorized staff to develop final plans and specifications and advertise for bids for the Twin Lakes Infrastructure Improvements- Phase I and to start negotiations with property owners for temporary and permanent easements. The Council authorized the utilization of Centre Pointe TIF funds in addition to state grant money and infrastructure contributions from Metropolitan Council's Park N Ride project to pay for the construction of the Twin Lakes Infrastructure Improvements- Phase I. The Metropolitan Council is using Urban Partnership Agreement (UPA) funds to pay for their portion of the infrastructure improvement costs. These UPA funds must be spent by December 31, 2008. We are working on an agreement with Metropolitan Council that will be coming to the City Council for approval on February 23, detailing their participation in these improvements. In order for the Twin Lakes Infrastructure Improvements- Phase I to be constructed by December 31, 2009, we will need to start construction by June15, 2009. � To construct Twin Lakes Infrastructure Improvements- Phase I, the City will need to purchase right- of- � way and temporary easements from 6 different property owners. To start the negotiations with property � owners, the City will need to conduct appraisals for the land to be purchased as right-of-way and for � temporary construction easements. Staff is proposing to use the appraisal firm of Dahlen, Dwyer, and � Foley. They have done appraisals for the Twin Lakes project in the past and are currently conducting � the appraisal for 2785 Fairview (the Hagen parcel). They will conduct appraisals of the land needed for � the construction of the Twin Lakes Phase I infrastructure, primarily property owned by P.I.K Terminal , Inc, Roseville Properties, and Xtra Lease Inc. The costs of the appraisals will be $21,000. , In order to construct these improvements, the City will need to obtain right- of- way and easements from , 12 parcels. There are 6 different property owners to negotiate with for these acquisitions. Due to the , number of easements and right- of- way parcels needed and the limited time to acquire them, we are , recommending that we hire a consultant to conduct easement acquisitions for this project. Staff has , received proposals from WSS and Associates ($19,520) and Evergreen Land Services ($23,400) to � complete this work. Soth firms are highly recommended by other clients. At this time we recommend that we amend our existing contract with WSS to include right- of- way acquisition services. Page 1 of 2