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Attachment S <br />�, � <br />v <br />��.. � � 1 � <br />To: Mayor and City Council <br />Fr: Carolyn Curti, Elections Coordinator <br />RE: Vote by Mail and Early Voting Discussion <br />Date: March 9, 2009 <br />Vote by Mail Election - Conversation with Oregon officials <br />How is it administered? <br />Counties administer the elections. <br />A voter pamphlet is mailed to every household in the state about three weeks before election day. It <br />includes a sample ballot, voter registration information, absentee voting process information and <br />calendar of voting dates. <br />Sallots are mailed one to four days after voter pamphlet is mailed. <br />Counties generally contract with a printing services company to coordinate mailing to every registered <br />voter. <br />Secretary of State maintains a voter registration database where voters can check registration status. <br />A ballot is mailed to every registered voter at his/her home address. Sallots cannot be forwarded for <br />any reason. If a person is temporarily at a different address, he/she must use the absentee ballot process <br />to get a ballot. (this is explained in the voter pamphlet.) <br />Voters may either drop the ballot at designated drop site or mail it (voter pays postage). <br />How does it save money? <br />Cost savings come in a substantially reduced number of hours that we would need election judges. <br />Election judges would help process ballots once they are returned to City Hall, but there would not be <br />a need for the roughly 200 election judges who work from 8 to 18 hours on election day. <br />Counties in Oregon hire a printing services company to coordinate the assembly of ballots and bulk <br />rate mailing so staffing costs are limited. <br />Voters could either drop the ballot at a designated drop box or pay postage to return ballots. Roseville <br />would likely see a reduction in mailing costs. <br />It would also substantially decrease the supplies budget for everything from ballot pens, I Voted <br />stickers and masking tape to voting booths and ballot counters. Roseville spent approximately $70,000 <br />for ballot counters in 2002. Machines generally are replaced every 10 years. <br />