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2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 CITY OF ROSEVILLE, MINNESOTA 2009 EVALUATION OF CITY MANAGER PURPOSE Date: 3/09/09 Item: 13.d In order to establish and maintain effective City Council and City Manager relations, the Council has established an ongoing evaluation process designed to gather information relevant to the performance of the City Manager. Through this process, the Council intends to focus on how effectively the City Manager is accomplishing the goals established by the Council and how he is carrying out his responsibilities in key performance areas. Specifically, the evaluation process is expected to serve the following needs: 1. Allow the City Manager and Council to test, identify, and refine their respective roles, relationships, and expectations of responsibilities to each other. 18 2. Allow discussion of the City Manager's strengths and weaknesses as demonstrated by 19 performance during the evaluation period, with the objective of increasing the City 20 Manager's effectiveness by giving the Council the opportunity to provide positive feedback 21 in areas that have been handled well and to clarify areas where the City Manager could 22 become more effective through improved performance. 23 24 25 26 27 28 29 30 PROCESS 1. For the first year of the evaluation process, 2007, a Subcommittee of the Council was designated, consisting of Councilmembers Dan Roe and Tammy L. Pust. Those two Councilmembers were responsible for distributing, receiving and compiling the evaluation information for later discussion with the full Council and the City Manager. 31 2. In 2008, the evaluation form was provided to the City Manager; the Mayor and City 32 Councilmembers; all Department Heads; two City of Roseville staff who were not 33 Department Heads, as identified by the City Manager; all Advisory Commission Chairs; 34 and all Imagine Roseville 2025 Steering Committee members. 35 36 37 38 39 40 41 42 43 44 45 46 47 3. For 2009, Mayor Klausing agreed to perform the work of the subcommittee in preparing, distributing, receiving and compiling the evaluation information for later discussion with the full Council and the City Manager. For 2009, the survey will be conducted on-line using Survey Monkey to collect and compile the evaluation information. An email containing a unique individual link to the survey will be sent to the City Manager; the Mayor and City Councilmembers; all Department Heads; two City of Roseville staff who are not Department Heads, as identified by the City Manager; all Advisory Commission Chairs as well as John Thein, Jan Vanderwall, Julie Larson, Amy Carey, Thelma McKenzie, Susan Nemitz, Jan Parker, and Don Salverda. The unique link will ensure that only the designated email account user may access the survey, and that the survey may only be accessed once. The survey can be completed in a single session of 15-20 minutes.