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Regular City Council Meeting Monday, Apri120, 2009 Page 10 Ayes: Ihlan; Roe; Pust; Johnson; and Klausing. Nays: None. f. Adopt a Resolution Authorizing City Manager to Execute Grant Applica- tions City Manager Malinen summarized the Request for Council Action to seek grant funding from external sources, when sufficient time was not available for City Council approval. City Manager Malinen advised that this request would be for only those grant applications not requiring matching funds, as staff is made aware of those opportunities and within the best interests of the City. HRC as example for grant funds. Councilmember Ihlan expressed her preference, if the grant deadline was an issue, that the City Council be notified, even when not requiring a vote, to ensure that the City Council was aware of staffls contemplated actions. Councilmember Ihlan opined that the City Council have as much unity and community as possible with staff. City Manager Malinen suggested that staff could provide regular reports to the City Council on applications submitted; and noted that if there was any financial obligation of the City, or before acceptance, the City Council would need to pro- vide approval. Councilmember Roe concurred with initial concerns of Councilmember Ihlan re- lated to making sure a connection was in place between policy and budgetary guidance provided by the City Council to staff and any grant fund applications and awards. Councilmember Roe opined that he had no problem with staff sub- mitting anapplication if no match was required; however, wanted to ensure that those applications were within the policy parameters set by the City Council, and expressed preference that such language be provided in the draft resolution, limit- ing staff action. Councilmember Roe clarified that he didn't want to indicate any distrust of staff, but wanted to ensure that City Council directive to staff and pol- icy were not contradictory with grant applications, and that any third party review of grant applications would be aware of the City's approval process; and sup- ported regular reporting by staff to the City Council of applications processed. Mayor Klausing expressed concern that this did seem to send a message that the City Council didn't trust staff; however, noted that he would be willing to con- sider revised resolution language and consideration of regular reporting by staff. Councilmember Pust concurred with Councilmember Roe's observations and po- sition in the context of budgetary restraints for specific projects and/or programs and ensuring that City Council priorities remained in place and were at the discre- tion of the City Council. Councilmember Pust spoke in support of revised lan- guage in the resolution; providing for the full context for Council policy.