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l�'�, Jy REQUEST FOR COUNCIL ACTION Department Approval �-. Date: 6/29/09 Item No.: 7.k City Manager Approval Item Description: Approve Change Order and Adopt a Resolution to Accept the Work Completed, Authorize Final Payment of $10,681.25 and Commence the One-Year Warranty Period on the 2007 Storm Sewer Modifications Project BACKGROUND On September 24, 2007 the City Council awarded the 2007 Storm Sewer Modifications Project to Surschville Construction, of Hanover, Minnesota. The work for this contract was finished in 2008, and the contractor has requested final payment. This project included storm sewer improvements on the following streets: • Millwood Avenue and Srenner Street • Avon Street • Draper Avenue • Arden Hills Improvements POLICY OBJECTIVE City policy requires that the following items be completed to finalize a construction contract: • Certification from the City Engineer verifying that all of the work has been completed in accordance with plans and specifications. • A resolution by the City Council accepting the contract and beginning the one-year warranty. FINANCIAL IMPACTS The final contract amount, $125,718.45, is $3,445.95 more than the awarded amount of $122,272.50. This represents an increase in the contract of 2.8%. The cost increases are a result of actual contract quantities being greater than estimated and additional work needed to complete the project. There were two change orders to the project due to unanticipated conditions in the field. Decisions regarding these changes needed to be made while the work was being completed, not allowing for the processing of a change order prior to the execution of the work. A summary of the Change Orders is listed below: Chan e Order 1 Ad'ustment of storm sewer work, additional landsca e items $ 7,781.53 Chan e Order 2 Ad'ustment of storm sewer work, additional landsca e items $ 6,925.40 Total Chan e Orders $ 14,706.93 Page 1 of 2