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Attachment B Excerpt - 6/30/09 Roseville City Council Minutes Discuss Professional Services Policy Councilmember Pust introduced proposed revisions to the City's Professional Services Policy and apologized that the information was not included in the initial agenda packets. Councilmember Pust detailed proposed revisions to allow further discussion among Councilmembers, as she would not be in attendance at the nest two regular Council meetings. Councilmember Pust reviewed the redlined "Attachment A" to the Request for Council Action dated June 8, 2009 and identified as Item 13.d on the revised June 8, 2009 agenda. Discussion included preferred outlined numerical format; and rationale for proposed language revisions to remove confusion and provide m�imum transparency. Further policy discussion included whether allowing previous service providers to bid again based on recognizing that their expertise may be the best value for the City if their costs are comparable; and whether to allow them to bid again based on the market; need for mid-term review of any and all contracts and depending on their actual term; terms of contracts; Code of Ethics and avoidance of conflicts of interest; staff contacts at the discretion of the City Manager; and additional procedures. Councilmember Pust advised that she had attempted to incorporated Councilmember Johnson's suggested revisions in their entirety without changing his original intent, while refining those suggestions; with Councilmember Johnson in agreement with the resulting outcome. Acting Mayor Roe questioned whether other individual Councilmember comments were incorporated into the process. Councilmember Pust advised that, to her knowledge, she had not received any additional comments from other Councilmembers. Councilmember Pust advised that she had thoroughly reviewed the League of Minnesota Cities (LMC) memo regarding professional services and reviewed referenced statutes and applications to municipalities. Acting Mayor Roe advised that he had submitted comments through City Manager Malinen, but that they were consistent with those proposed by Councilmember Pust. Councilmember Pust apologized that she was not in receipt of those suggestions from Acting Mayor Roe, and requested that the City Manager resubmit them to her for review. Further discussion included language related to "best value contracting" versus "best overall value" and implications of both. Councilmember Ihlan spoke in support of the proposed additions; noting that her main concern remained with removal of previous provisions that consulting firms not be