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Department Approval ��. .�: �� l�'�, Jy REQUEST FOR COUNCIL ACTION Date: 08/10/2009 Item No.: 7.f Acting City Manager Approval � .�: �� Item Description: Consider Establishing a Temporary Part-time Position within the Information Technology Division BACKGROUND Since 1997, the City Council has consistently approved Joint Powers Agreements authorizing the City of Roseville to provide Information Technology support to area municipalities and governmental agencies. To date, the City has 23 such agreements in place worth a combined total of $650,000 annuallv. Monies derived from the partnerships not only pay for the additional staffing costs that have been incurred, but they also offset a portion of Roseville's fixed information system costs. Over the past 5 years a number of the agencies have also requested the extension of telephone services as part of the services agreement. Currently 13 agencies participate on the Roseville's telephone system. This participation has helped to further reduce Roseville's fixed costs of operating the phone system but increases the amount of technical support hours necessary to administer the voice system. In 2008 the agencies using the telephone system agreed to an increased monthly charge to cover the support of the phone system. This charge was in addition to the joint powers service charge for other IT related services. The support charge was to be assessed against each telephone handset on the voice system. Sased on the current number of deployed telephone handsets the City currently derives an additional $75,000 per year for the support of the phone system. However this revenue must be directed towards the provision of additional support of the voice system. A qualified candidate would require salary and benefits that exceed the current funding model. However based on the current number of telephone handsets and overall scope and size of the telephone system is not necessary to allocate a full-time position at this time. To provide committed support of the telephone system and to meet the obligations of the support arrangement with the other agencies staff recommends the addition of an approximate 0.5 FTE general desktop support position with an authorized m�imum workload of 19 hours per week to be directed toward the maintenance and management of the telephone system by current staff qualified to manage the system. Page 1 of 3