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1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 2of3 POLICY STATEMENT: It is the intent of this policy to establish a fair and open notification and selection process that encourages Roseville residents to apply for appointment to the Roseville HRA Soard. PROCEDURE STATEMENT: I. When a vacancy occurs on the HRA Soard the following procedure will be used. A. The Mayor and City Council, at a regular meeting, will establish a deadline for receiving applications, and the date(s) of the Council Meeting(s) to interview the applicants. The time between the application deadline and the interviews will be no more than thirty (30) days. S. HRA Soard vacancies will be advertised in the Roseville Review and Roseville Focus newspapers at least two (2) times before the application deadline. Vacancies will also be advertised on the City of Roseville's Cable Television Channel and posted on the City Hall Sulletin Soard. C. Applications received after the established deadline but before the established date of applicant interviews may be considered, at the discretion of the Mayor. D. The names and applications of applicants will be provided to the Mayor and City Council, and to the public, after the application deadline. E. Applicants will be interviewed at the established meeting(s) by the Mayor and the City Council. The Chair of the HRA Soard will be invited to attend and participate in the interviews. The interviews will be open to the public. The Mayor may elect to eliminate any applicants from consideration, with reasonable notice to such applicants and the City Council, prior to the established date of applicant interviews. F. The Mayor will make appointments to the HRA Soard from among the qualified applicants at a subsequent City Council meeting following the meeting at which the interviews are conducted. G. The City Council will vote on approval of the Mayor's appointments at the same meeting at which the appointments are made. H. If not enough Mayoral appointments from among the qualified applicants are approved by the City Council to fill all of the associated vacancies, the remaining vacancies will be re-advertised as described in A-E above. I. HRA Soard applications will be kept on file for one year. If during that time a vacancy occurs on the HRA Soard or any standing City Advisory Commission, all applicants for the HRA Soard, and all applicants for any standing City Advisory Commissions, whose applications are on file at the time of the vacancy, will be advised of the vacancy in writing.