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l�'�, Jy REQUEST FOR COUNCIL ACTION Date: 8/10/09 Item No.: 7.k DepartmPnt Approvalb Acting City Manager Approval � .�: �� �� Item Description: Declaration of costs for projects to be assessed in 2009 and ordering preparation of assessment rolls BACKGROUND Per city assessment policy and state statute, the City holds public hearings to consider assessments for completed street reconstruction projects. This year's assessment proceeding is for City Project P-07-02: 2007 PMP, Neighborhood 10 Reconstruction. This project was constructed in 2008 and scheduled to be assessed in 2009. It is recommended that the assessment hearing be held at the regularly scheduled council meeting on September 21, 2009. The first step in the assessment process is consideration of a resolution declaring costs to be assessed and ordering preparation of assessment rolls. Assessment rolls are prepared a year after the project is completed to ensure that all costs for the project including construction, legal and engineering are included in calculating the final assessment rate. POLICY OBJECTIVE It is the City's policy to assess a portion of street reconstruction costs. The City follows the requirements of Chapter 429 of state statute for the assessment process. Once the assessment roll is adopted, the City allows for a 30-day pre-payment period. Following the pre-payment period, assessment rolls are certified to Ramsey County for collection. The City will have the rolls certified by early November in order to allow the County enough time to add the assessments to property t�es. FINANCIAL IMPACTS Attachment A is a Project Financing Summary detailing the feasibility report and actual project costs for this improvement. This project was financed using assessments, utility funds, and street infrastructure funds. The proposed final assessment roll will be prepared in accordance with Roseville's assessment policy and as outlined in the project feasibility report. A detailed assessment roll will be presented at the assessment hearing for this project. STAFF RECOMMENDATION Staff recommends that the City Council approve the attached resolution declaring costs for City Project 07-02 to be assessed and ordering preparation of the proposed assessment roll. The 2009 assessment process is suggested to proceed according to the following schedule: Page 1 of 2