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2 <br />3 <br />4 <br />5 <br />6 <br />JULY 8, 2009 DRAFT <br />received bv the Council Member and becomes �art of an official CitX <br />transaction �ursuant to the following retention classifications: <br />Com�laints - General: General citv services, maintenance, re�air, citizen <br />com�laints. f Retention �eriod: 1 year after action com�leted.l <br />7 Corres�ondence - Historical: Corres�ondence to/from mae o�X <br />8 mana eg; r, citv administrator. Official corres�ondence that <br />9 documents im�ortant events or major functions of the office. <br />10 Usually deals with a specific topic, issue, or�anization or individual. <br />11 f Retention �eriod: Permanent.l <br />12 <br />13 <br />14 <br />Corres�ondence - General. f Retention �eriod: 3 e e� <br />15 • Council Members do not need to retain or �rovide the Cite� eg; r with <br />16 electronic communications that do not become �art of an official transaction or <br />17 electronic communications that fall within the followin� retention <br />18 <br />19 <br />classification: <br />20 Corres�ondence - Messages: Transitory messages, e-mail or �hone <br />21 messa�es of short-term interest which are considered incidental and <br />22 non-vital corres�ondence. f Retention �eriod: Until read.l <br />23 <br />24 <br />25 <br />26 <br />27 <br />28 <br />RRM: #1� <br />5 <br />