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City Attorney Anderson advised that his firm would work on the confidentiality concerns <br />as discussed; noting that the most common privacy issue was personnel and/or discipline <br />issues; and those would be the only practical things requiring a standard disclaimer. <br />Councilmember Roe concurred that this statement was overused. Councilmember Roe <br />referred to a recent presentation at Roseville University related to City Policy <br />development on Data Practices and Record Retention that may serve to help clarify the <br />questions and concerns expressed by Councilmember Pust. <br />Councilmember Roe noted the need to clarify language on Page 2, lines 8— 13, related to <br />distribution to all City Councilmembers or only a quorum. <br />City Attorney Anderson noted that this language was word for word from the Open <br />Meeting Law. <br />Mayor Klausing noted that this policy was designed to distinguish communication, not <br />pending City Council action, going to all Councilmembers. <br />City Attorney Anderson clarified the need to remind staff that anything specific to an <br />agenda item needed to be included in the agenda packet and provided to the public, <br />unless falling within City Attorney/client privilege. City Attorney Anderson further <br />clarified that, if a member of the public sent each Councilmember communication, there <br />was no requirement in law to provide a public copy of those member materials; only <br />those items prepared and/or distributed at the direction of the governing body or its <br />employees; but that something coming to the City Council from a citizen was not within <br />the provision of law needing to be included in the packet materials. <br />Mayor Klausing noted that, beyond the statute, but from a policy standpoint to provide <br />for transparency in government and in the spirit of the law, it may be prudent to include <br />that information. <br />City Attorney Anderson noted that there was nothing prohibiting the City Council from <br />going further than the law required if they so chose that as their policy. <br />City Attorney Anderson advised that he would take tonight's comments and discussion <br />into consideration for changing this first draft, as well as further researching First <br />Amendment laws. <br />