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CITY OF ROSEVILLE <br /> <br />Policy on Council Members’ El ectronic Communications <br /> <br /> <br />This Policy applies to all memb ers of the Roseville City Counc il. For purposes of this <br />Policy, reference to Council Members includes members of all other City committees and <br />groups subject to the Open Meeting Law. Re ference to the Council shall include all such <br />groups and meetings. <br /> <br />This Policy applies to all electronic comm unications containing government data, as <br />defined by the Minnesota Gove rnment Data Practices Act, Minn. Chapter 13, regardless <br />of whether the Council Member is using a City-provided email address and account, <br />his/her personal email address or account, or one provided by his/her employer. <br /> <br />I. Purpose <br /> <br />This Policy is adopted to increase awarene ss of the risks associ ated with Council <br />Members using electronic communications and to set forth the appropriate restrictions on <br />the use of electronic communications in acco rdance with the Minnesota Open Meeting <br />Law and Minnesota Government Data Practices Act. <br /> <br />Electronic communications may be classified as public data, and thus, may be subject to <br />public disclosure. <br /> <br />II. Definitions <br /> <br />“Electronic communications” include email, te xting, instant messaging, chatrooms, and <br />related electronic means of communicating with others. <br /> <br />“City Manager” means the City Manager or his/her designee. <br /> <br />III. Communications with members of the public <br /> <br />Members of the public cannot require confidentiality when electronically <br />communicating with Council Members on matters of C ity business. <br />Correspondence between indivi duals and elected official s is private data on <br />individuals, but may be made public by either the sender or the recipient as <br />provided by Mi nnesota Statutes Section 13.601, subd. 2. <br />