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IV. Meeting materials <br />Electronic communication of meeting materials should generally be conducted in a one- <br />way communication from the City Manager to the Council Members. <br />• Council Members may receive agenda materials, background information, and <br />other materials via email attachment or other electronic means (such as file <br />sharing) from the City Manager. <br />• If a Council Member has questions or comments about materials received, s/he <br />should inquire via electronic means directly back to the City Manager. <br />• If the clarification is one of value to other Council Members, the City Manager <br />may send follow-up materials or information to the Council Members. <br />Electronic communications relating to agenda items of a meeting prepared or distributed <br />by or at the direction of a Council Member or City employees and (1) distributed at the <br />meeting to all members of the Council; (2) distributed before the meeting to all Council <br />members; or (3) available in the meeting room to all Council members must also be made <br />available to the public at the meeting pursuant to Minnesota Statutes Section 13D.01, <br />subd. 6, unless the materials are classified as nonpublic under the Minnesota Government <br />Data Practices Act. <br />V. Communication durin,,.gLCouncil meetings <br />• Council Members should not communicate with one another via electronic <br />means during a public meeting. <br />• Council Members should not communicate with any member of city staff via <br />electronic means during a public meeting. <br />• Council Members should not communicate with the public via electronic <br />means during a public meeting. <br />VI. Communications outside of Council meetings <br />• Council Members should act in accordance with the Minnesota Open Meeting <br />Law when using electronic means to communicate with one another. Council <br />Members shall not communicate with each other outside of Council meetings <br />for the purpose of avoiding public discussion, to forge a majority in advance of <br />public meetings, or to hide improper influences such as personal or pecuniary <br />interests of the Council Member. <br />2 <br />