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SFCB' Project Plan for Development of ��.07' for the City of S�ring�zcid Page 9 Part II. Steps to Implement a PILOT Program Project Commencement T'�rst off, it is important to recognize thatthere is no single road to a successful PILOT pro�r�. There are relatzv�iv few PILOTpz�agrazns nationallywhen vou considerthe large number of �n�unicipalities and almost every one i s different. Each is dependent upon the unique demographics of the individual community — both in tenns of the amount of taY ��mpt �e�� as well as the "quality" or the ability of certain institutions to participate in a successful PILOT �ro�Ea�n. Operationally, PILOT programs are not necessarily the typical function of one municipal department. The highly successful Boston program is managed by the Assessor's Office, but requires a great deal of interdepartmentalcooperation among several departments. For instance the �aaspectianal Services �e�arEmen� and the Boston Redevelopment Authority work closely with the Assessor's Office to notify them when an exempt institution intends to remodel or e�pand. The Law Department typically drafts the formal agreements; the Fire and Police Departments tracic and provides information on direct service calls to exempt institutions; the Budget Office provides the data on the costs of services; the Press Office assists with the public relations; and on occasion the Mayor's Office lends its authority. However, one office in the City, the Assessor's Office coordinates, manages and ultimately is responsible for effective implementation of the PILOT program. This functional r��y� is not typical in other cities identified in this report. In Cambridge, the City Manager's Office coordinates; m Providence it is the Mayor's Office, and in the latest effort in Greenfield it is both the Mayor and the Finance Director. So in terms of a projectplan itis more importantto identifythe basic informationrequiredto illustrate a clear need for a program, and then the steps to take to implement a plan. The City itself will have to decide which entity, or cnznbination thereof, is best suited for coordinating this effort. Assemble Valuation and Land Area Data The first step is to examine the compositionof exempt property in Springfield. As of Fiscal Year 2005 the total value of all of the property in Springfield was $1,522,989,490 according to the Massachusetts Department of Revenue (DOR). The DOR groups properties, including tax exemptpropertiesby general class use codes. The chart below shows the general class use categories of all of Springfield's tax exempt property. Class Total Value ' °/a 903 Munici a1 1477,150,390 : 31% 905 Charitable 21% JF. Ryan Associates, Inc. September 16,2005