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� _ . ._._... SFCB - Project Plan for Development of PILOT for the City of Springfield �'age11 Direct Service Cost for Public Safety It is important to Ia�ow how often police, fire, and ambulance services respond directly to particular institutions. Colleges in particular often ha�e lnany such ca11s, as do other large t�x exempt institutions. T�� ty��s of ca11s clearly demonstrate the financial burden o�' a tax exempt institutionon the com�n�r�zty. It is importantfor these City Departments to capture this zn.�'o�,��tion and maintain a historical record, preferable in an automated format. All public safety software systez�s today should a11ow for this information to be retrieved. �iistoric information is again important; in particular if there has been an increased demand for services. In oa�junctio�a with the Finance Department, these public safety deparhnents should also estimate the cost per call and the total annual cost. Do not underestimate - the direct departmental costs of overtime, training, equipment, etc. are a11 part of the equation. Additional eosts include the substantial interd�pari�et�taI costs of supporiing and financing public service agencies. History of Building Permit Data The PII,OT program in Boston focuses on tax exempt institutions that are e�panding through new construction, rehabilitation, or acquisition. The concept in the design of the programwas that if the institutionis financiallyhealthy enough to grow it should also be healthy enough to financially contribute as vveil. Furkher, if the request for a P�U�' payment is e�pected and is aslcect for at the beginning of the proj ect, there is a greater likelihood that the cost of a long-termPII,OT will be built into the financing of the proj ect. Therefore, in determining the most feasible plan, review the ten year building pen�tiit history of the major institutions, as well as the ten ��ar history of acquisitions of additional properties. Additionally, it is important to note any new plans or maj or capital programs. Research the Tax Exempt Institutions Utilizingthe data collected, research the largest tax exempt institutions to leam more about their financial ability to participate in a PII,OT program. One of the reasons that the PII,OTprograms in Cambridge, NewHa�en, and Hanover are so successful is because they are �artnerz�g with institutions with some of the largest educational endowments not only in America, but m tl�e �orld. Endowment data on colleges is readily a�ailable. The National Association of College and Business Officers for nnstanee, regularly conduct studies on endowments as do others. Careful analysis of the endowments of each college is important. T.ong-te��n health care facilities that receive Medicaid assistance inust file annual reports with the Commonwealth's Rate Setting Commission. These reports can provide a wealth of financial infonnation from the level of profitabilityto the salary of the top administrator. Additionally, the annual filings of non-profit institutions are at the Division of Public Charities in the Attorney General's 4f�zce. J.F. Ryan Associates, Inc. September 16,2005