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Roseville City Council - DRAFT Minutes <br />of 2/06/07 Special Meeting Pg2 of 10 <br />� available for Council business; and staff s desire to ma�c.e that workflow as <br />� efficient as possible from the staff perspective and for the City Council's and <br />3 public's benefit. Mr. Ma��ner� noted several such techniques were providing <br />� City Councilmembers with draft agendas on an ongoing basis, recently <br />� implemented; better management of Council agendas; and in distributing the <br />�� Council agenda packets earlier to allow Councilmembers to address <br />� questions and comments to staff prior to the public meeting to n�ake the <br />� actual meetings more productive. <br />�i <br />�� Mayor Klausing encouraged Councilmembers to provide their individual <br />� l comments and dialogue openly, with each maintaining professional and <br />� z respectful communication; and discussion ensued regarding each individual <br />�� Councilmember's expected outcomes �rom tonight's discussion. <br />« <br />�5 CouncilmemberRoe opined that, from his past observations of the City <br />�� Council, an organization works'well when everyone understands the norms; <br />�� and that misunderstandingsdidn't contribute to a good process. <br />1� CouncilmemberRoe anticipated a set of general concepts, rules or standards <br />19 for the Council's interaction with each other that each could ta�ce <br />�� responsibility for self-enforcement. <br />�Z <br />�� Councilmember �hla�. opined that she appreciated City Manager Malinen's <br />�3 suggestions for structuring processes better by managing Council agendas; <br />�� and provided specific procedures for discussion focus: <br />�5 �� Better agenda management (i.e., meeting curfews; manage agenda <br />�6 and meeting time) by better discipline by individual <br />�� Councilmembers and to better serve the Council and the public. <br />�� 2� Noted that a procedure was in place, but needed to be revisited <br />�� regarding placing Councilmember-requested items at the end of an <br />3+� agenda; making it difficult — when a meeting ran long — to have <br />� � adequate time for introduction a�cUoz- discussion in a timely <br />�� manner. Councilmember Ihlan supported revisiting that policy to <br />:�:� better manage agendas and to allow policy issues raised by <br />?� Councilmembers to be better integrated in a more efficient way <br />�� earlier on the agenda. <br />�� 3� Explore the possibility of paperless agendapackets — or less paper <br />3� and more items delivered by computer — to develop more <br />� � efficiencies. <br />� � r' <br />1 <br />