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Roseville City Council - DRAFT Minutes of 2106107 Special Meeting �'� 6 of 10 1 time for any additional research; and then action and moving on to other �. issues. 3 � Additional comments included broadening discussion items tonight, rather � than specific issues, many of which involved land use issues, specifically not t� allowing additional testimony beyond what was presented at the Planning , Commission. � Mayor �.lausing summarized discussion and consensus up to this point: 7 �;i i� ; ;} � :� �� L5 1� To see meetings run more efficiently; 2� To pursue working outside of the City Council meeting by task forces or subcommittees, while not appointing additional standing committees to have less impact on staff wnrkloads; and 3� The positive consensus in receiving packets earlier. Further discussion involved how best to proceed with individual and ��, corporate expectations, whether by written rules and procedures, or whether �? those in place were adequate. Discussion included establishing policies or a 3� set of rules for conducting Council business; previous adoption of Roberts � ti� Rules; how and when to televise and tape meetings; and whether the Council '�7 r? � • r•x �3 �� 25 i� �r �� �{� : ��, �� .�� �Y ; �;�� _�� �� �r �� �, �� �� was in agreement to move to a more explicit document regarding rules, expectations and policies that would clearly identify norms. Comments included: �) A written record would be easily accessible, but needed to be clear; 2) Past experience with having substantial discussion and wasting time by not achieving consensus, or adopting piecemeal rules and procedures; 3) The purpose of rules and procedures to accomplish public and policy work; 4) Problems in not being able to execute policy and procedure items due to misunderstandings, and the need for a clear benchmark to avoid misinterpretation; 5) Resolving issues immediatelywhen misunderstandings or disagreements occur; and iden�ifyin� areas that are working; 6) The need to leave a legacy of "how to" for future Councilmembers; 7) General rules for broadcasting meetings; 8) The need to lceep the specificity level of rules and procedures as broad as possible (i.�., similar to a constitution or framework); and 9) Consensus to have the rules and procedures in written format. ;