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� � Memo To: Mayor and City Council Neal Beets, City Manager From: Chris Miller, Finance Director �` Date: July 17,2006 Re: Establishing a 2007 Budget Review Calendar Introduction On July 10, 2006, the City Council received the 2007 City Manager Recommended Budget. In an effort to provide supplemental information as well as a forum for the Council and general public to submit comments and questions, it is suggested that the Council establish a calendar of budget meetings. It is further suggested that the Council segregate these meetings into separate areas of discussion to allow for a manageable and focused dialogue. Absent further Council direction, we propose to have individual Department Heads prepare brief presentations (no more �han 20 minutes), followed by a question and answer period. The presentations will focus on polic. -1� discussions such as; departmental goals and objectives, new opportunities, as well as areas that we feel are of concern. At the conclusion of these budget meetings, the Council will be asked to adopt a preliminary, not-to-exceed budget and tax levy on September 1l, 2006. A Final budget and tax levy will be adopted in late December, following the Truth-in-taxation hearing. The proposed Budget calendar is as follows: 2007 Budget Calendar Overview presentation of the City Manager's Recommended Budget ..................... July 17, 2006 Presentation of the Administrative and Finance Budgets .......................................... July 17, 2006 Presentation of the Police and Fire Budgets ......................................................... August 14, 2006 Presentation of the Community Development ��-TRA Budgets .......................... August 21, 2006 Presentation of the Public Works and Parks & Recreation Budgets .................... August 28, 2006 City Council discussion on the Recommended Budget ........................................ August 28, 2006 Adopt the 2007 PreliminaryBudget ............................................................... September � 1, 2006 Truth-in-TaxationHearing . ............................................................................... December 4, 2006 Adopt the 2007 Final Budget ........................................................................... December 18, 2006 ^^Note^^ July I7`�', and August 1��' are scheduled Council Study Sessions; the remaining dates are scl�ed�Ied Council Meetings. As noted above, once the preliminary budget and tax levy have been set, the Council can decrease the budget, but ��E��t increase it. The Council is also free to add additional budget meetings in October or November if necessary.