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REQUEST FOR COUNCIL ACTION DATE: 11/27/06 ITEM NO.: 3,g I�epart�n�nt �i�p�v�l: �t�nager �e�rie��d: Agenda Section: �,� � - � Consent ��* Item Description: Award Bid for 2006 �ondlStorm Sewer Maintenance (ST-06-15) Background: The City's storm water permit requires that the City employ best management practices in our storm water system maintenance. One of those practices is to identify and remove sediment accumulation from our inlets and outlets at city-managed storm water ponds and systems. We group these activities into a larger contract for economy of scale. The sediment is accumulated over a period of years from road sand and erosion from private properiy. The 2006 FondlStorm Sewer Maintenanceproject (ST-06-15) consists of sediment removal at the inlets of Langton Lake, Mildred Pond, Wilson Pond, County Road C outlet (north side between Victoria and Terrace Dr), and Ditch No. 2 between County Road C and County Road C-2 (parallel to the railroad tracks west of 35W) . Bids were solicited during October and November. The bids were opened on Wednesday, November 8,2006. Policy objectives: Based on past practice, the City Council has awarded the contract to the lowest responsible bidder. In the case of the 2006 PondlStorm Sewer Maintenance Project, the lowest bidder is Minnesota SpecializedExcavating, Inc., of Watertown, Minnesota. The City of Falcon Heights requested that we include some of their wark in this contract. However, the bid for the Falcon Heights portion of the contract exceeds their budget and they wish to delete their portion of the wark. As a result, the total bid award of this contract will be reduced from $98,689.69 to $78,796.99. We have discussed the change in contract scope with the Contractor and they are in agreement with the reduction. As a result, we have adjusted the bid to be awarded to only include the City of Roseville work. This does not change the low bidder for this project. Financial implications: The low bid as submittedby Minnesota Specialized Excavating, Inc., $98,689.69 is 20% lower than the Engineer's construction estimate of $115,900.00. The following is a list of the bids received: