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Adopted 8/17/09 CITY OF ROSEVILLE Professional Services Policy Back round The City of Roseville retains outside firms or individuals to provide professional services in many areas, including: 1. Legal (Prosecution, Civil, Economic Development, and Bond Counsel) 2. Appraisal 3. Planning and Landscape Design 4. Audit 5. Engineering, Architectural, and Environmental The City enters into professional services contracts for specif c projects or services, for a specific period of time. Purpose The City of Roseville has determined that it is good public policy to utilize a method of selecting and retaining professional services in order to: 1. Ensure Citywide consistency in the process of selecting and retaining professional services. 2. Ensure public confidence in process integrity by providing maximum transparency and avoiding long-term relationships that are insulated from the economic market forces of open competition. 3. Ensure that the City obtains the best overall value for its investment when retaining professional services. 4. Ensure a regular, consistent. fiscal review of professional services. Policy Contracts for professional services shall be for terms of not more than three (3) years. Multi-year contracts shall not be renewed at their expiration, except as a result of a competitive selection process consistent with this policy, unless this requirement is waived by a vote of the City Council. Multi-year contracts shall include an annual performance review to ensure that the purposes of the contract are being met with reporting of results to the City Council. All contracts shall, by their terms, allow the City to terminate the contract prior to completion if the City determines that the contract does not continue to serve the City's purposes. Selection of firms shall be through a competitive process, using a "best overall value" approach whenever applicable and appropriate.