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ATTACHMENT 20 Roseville Parks and Recreation Policp #36 Roseville Parks and Recreation Department 2661 Civic Center Drive - Roseville, Minnesota 55113 6511792-7006 www.ci.arosev��e.��.us �PERATING POLICY # 36 DATE: City Council Adopted 1-28-02 POLICY TITLE: Sponsorships, Sponsorship Signage and Sponsorship Areas PURPOSE: It is financially advantageous for the City to obtain sponsorships for the operation of events, activities and facilities. In order to insure that the process of obtaining sponsorships is fair and open to all sponsors and is appropriate to the operation of the event or facility, the staff will follow established �urocedures. :DESCRIPTION: �The following are the prescribed procedures for obtaining and recognizing sponsorships: �1. Solicitation and acceptance of sponsorships will be done in writing with all conditions, fees and benefits specifically listed in the agreements. �. When sponsorship proposals exceed $5,000.00, multiple companies in the same market segment will be solicited, e.g., if approaching Coca Cola other �t� fi drink companies will also be solicited. Any sponsor benefits such as passes, admissions, t-shirts, etc. shall not exceed 114 the specific identified value of the contract. 3. The Director of Parks and Recreation must approve all sponsorships and those over $10,000.00 will be approved by the City Council. �l. All conditions of sponsorship agreements must meet city ordinances and codes 5. Sponsorships from alcohol, tobacco, firearms or gambling companies will not he solicited or accepted. $. The cost of supplying sponsor recognitionsladvertisernent must be included in the agreement price. -7, All agreements shall not be longer than five years unless authorized by the City Council. �3. All facilities and programs will be considered for sponsorships although si�nage will not r�ir�tilf�• face streets or neighboring residences. Outdoor signage will be allowed as long as the signage is interior within the park or park facility: signage on ball field fencing, signage on the golf course, signage inside the gymnastics center. By recommendation of the Parks and Recreation Commission, certain facilities or programs may be excluded. �. Sponsor compensation may include: signage, printed name and logo, title name on an event, free passes, recognition event, product sample distribution (with approved insurance certificate), test site for product (with approved insurance certificate). 10. At no time will a sponsor be allowed to use the name of the City of Roseville or any of its programs, services or facilities as endorsement for the company or product or service without explicit approval of the City Council. �') . Co-Sponsor agreements may be entered into with Facilitating Organizations for profit sharing as long as these procedures are adhered to in securing and recognizing sponsors.