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6. Mileage will be reimbursed at the IRS rate. If twa or more council members travel together by car, only the driver will receive reinzbursemeni. The city will reinzbut�se for tlze cost ofrenting an automobile if necessary to conduct city business. 7. Lodging costs are limited to � per night and meal costs are limited to $— per clay. �If the city sets such limits, it may want to keep in mind the differences in these costs throughout tlze country especially coastal cities. Alternative language could be "Lodging and n2eal costs are limited to those which are reasonable and necessary.') 8. Receipts are requiredfor lodging, azrfare, and meals and should accompany an expense report forin. It is not necessary to have receiptsfor cabs and tips. Tlze expense report form sh�ll be submitted to the City Clerk (or Finance Department) for payment. 9. The city will not reimburse for alcoholic beverages, personal telephone calls, costs associated with the attendance of afamily member, rental of ��r r:rr;i • vehicles, meal expenses included in the cost of registration, or recreational expenses such as golf or tennis. OTHER PROVISIONS THE CITYMAY WANT TO CONSIDER: + Limitations on the number of council nie�nbe�� who can attend the same event; f Limitations on paying for council metnbers who have announced their intention to resign, not to seek reelection, or who have been defeated in an election (however, there �aaay be some benefit to the city in having newly elected o�czc�ls who have not yet taken office attend training beforehancl},- � Requirements for council members to give oral or written reports on the results of the trip at the next Council meeting; ■ Requirements for the council �nembe�� to turn over nxc�terials received to the city; * The abilityfor the city to make exceptions to the policy; + The requirement for all frequent flyer miles to accr ue to the city; f Requirements to use the most cost-efficient r�i:�f_� of tYavel available taking into consideration reasonable rirn�� constraints; or . The requirement to use a city car when available; Note: The State Auditor's Office has taken the position in at least one city that there was no direct authority to expend public funds for the Sister City Program.