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Request for Council Action Date: November 14,2005 Item: 3.j Department Approval Manager Approval Agenda Section Item Description: Award Contract for Operation of a Clean Up Day Bacicground Roseville reinstituted a Clean U� Day in 2003 after a decade hiatus. The service has been well received. There have been between 447 and 5G1 vehicles visiting the site in each of ihc three years of the Clean Up Day. Residents have disposed of more than 15 tons of garbage and recycled more than 10 tons of appliances, electronics and tires each year. Lightning Disposal had the lowest bid for the original Clean Up Day in 2003. Lightning's performance has been exemplary. The crews are experienced, courteous and conscientious. As a result wait times are minimal and the site is swept clean at the conclusion of the event. In 2003, the City Council granted Lightning a two- year extension that expired this year. At its August 8, 2005 meeting the Council directed staff to issue an RFP for operation of a Clean Up Day. Staff received one proposal from LightningDisposal. Despite a near doubling of �,�� prices since 2003, Lightning is proposing to raise fees for each category by only a few dollars. Staff is proposing awarding the contract to Lightning Disposal because of its high quality service and low pricing. It also allows staff to locic in a contractor. Due to the popularity of municipal clean up days contractor schedules can fill early. Financial Implications Users would pay two-thirds of the disposal costs for their items — the City would pay the other third. Roseville has paid between $4,500 and $5,500 for operation of the Clean Up Day. Staff has proposed budgeting $6,000 to cover disposal costs. The contractor and City staff estimate this should be sufficient. Council Action Requested Council approves awarding a three-year contract to operate a Clean Up Day with Lightning Disposal, Attachment: Lightning's Price Chart