CC_Minutes_2009_1019 - Laserfiche WebLink

Home

Regular City Council Meeting Monday, October 19, 2009 Page 8 b. 2010 Budget Prioritization Process -Phase #1 Continued Finance Director Chris Miller reviewed the Request for Council Action dated Oc- tober 19, 2009, providing detail of the additional information requested by the City Council during and following their initial discussions last week in Phase I of the Budgeting for Outcomes (BFO) process. Mr. Miller noted additions to the matrix; the process of individual Councilmembers in their rankings; and the spreadsheet created to provide further assistance in that ranking process. Mr. Miller noted the assistance of Councilmember Roe in development of this tool; and offered staffis willingness to further assist the City Council in their further discussions individually and as a collective body to arrive at a composite score to further the process and allow staff to apply fiznding dollars accordingly, and pro- vide afirst iteration of the 2010 proposed budget and address operational impacts for those rankings as another step in reaching consensus. Mr. Miller advised that staff was available to respond to any questions or to provide additional informa- tion on any programs and services. Mr. Miller advised that there were over 160 programs and services listed in the matrix. Mayor Klausing thanked Mr. Miller for preparing the spreadsheet for ranking sys- tems, and Councilmember Roe for taking it another step further. Mayor Klausing shared his perspective in ranking categories from a more fundamental level, using the five categories as follows: • Ranking #5 -the highest ranking, based on the physical, well-being of indi- viduals and properties throughout the community (i.e., fire and police services and responses). • Ranking #4 -exponential burdens in subsequent years (failure to replace or deferrals of capital assets). • Ranking #3 -failure to fund may impede the quality of life in Roseville (i.e., cultural or social events), noting that those items have value and make the City unique, but don't have as significant impacts as the first two categories. • Ranking #2 - if not funded, wouldn't impact citizens, but may impede staff in fulfilling their duties. • Ranking #1 - if not funded, no negligible impacts, and very few would fall into that column. Discussion included additional information needed to proceed with the next steps; and individual perspectives in proceeding with the ranking process and applying numbers to each. Councilmember Roe noted the discussions at the previous week's meeting, at which Mayor Klausing was not present, and how each Councilmember shared many of his observations; and additional background information provided by staff as that discussion ensued, at which time Councilmember Roe had included that information to the combined matrix that had been provided earlier that day by Mr. Miller, but had not been included in the agenda packet.