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Why purchase the system now? The RCSO houses the Enfors file server (Stratus) at their Shoreview facility. RCSO is no longer dependent on the Stratus. Although they have stated they will continue to allow the Consortium to "house" the file server at their current facility (with some amount of compensation), RCSO is now in the process of building a new facility in Arden Hills and it's questionable RCSO will absorb the cost of moving the server. The time is now to convert the Consortium agencies to wireless field reporting due to the pending conversion to 800 MHz, Crimnet, MJNO, and interagency sharing information programs available to public safety agencies. Not purchasing the system now will disable our agency's ability to share data with surrounding agencies and eventually eliminate our agency's capability to electronically transmit Part I and Part II criminal data to the Minnesota Bureau of Criminal Apprehension (BCA). PROPOSED ACTION Allow the Roseville Police Departmentto enter into a Joint Powers Agreementwith St. Paul. The New Brighton and Moundsview police departments have already entered into such an agreement. The Maplewood and North St. Paul Police Department are currently seeking council approval to enter into an agreement with St. Paul. When the Joint Powers Agreement is in place, the St. Paul Police Department will begin making the necessary changes to their current system to meet each individual agency's records management system and field reporting requirements. When the packages have been modified accordingly, St. Paul will assume responsibility for installation and training. To demonstrate their commitment to this project, St. Paul has already hired two full-time designers to work solely on this project. FINANCIAL IMPLICATIONS The City will incur a cost not to exceed $81,470 for a one time contract signing price to include: 26 View Packet Cluster Licenses (field reporting capability and records management system info to squads), 26 RMS CAD Wireless hookups (wireless connection to the Dispatch Center and State of Minnesota databases to squads), 48 Packet Writer installations (for report writing, reviewing and editing in-house), 48 Packet Writer maintenance agreements, 25 View police reports only RMS packages (for in-house data query and report generation), and payment for services as required for installation thereof. These costs would be paid for out of the City's equipment replacement fund. Monthly payments to St. Paul would not exceed $4,680 for 2004, and would include maintenance, upgrades, support and continual training. To the extentthese monthly costs exceed the amount already budgeted for capital RMS in 2004, the Police Department would charge them to other budgeted operating expenses. Thus the Police Department will not exceed its 2004 operating budget for this upgraded system. STAFF RECOMMENDATION Allow and approve the Roseville Police Department to negotiate a Joint Powers Agreement with the St. Paul Police Department. We will come back again for Council consideration after a Joint Powers Agreement with St. Paul Police Department is negotiated. COUNCIL ACTION REQUESTED Allow and approve the Roseville Police Department to negotiate a Joint Powers Agreement with the St. Paul Police Department.