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City Council Study Session
Monday, May 17, 2004, 6:00 p.m.
City Council Chambers
2660 Civic Center Drive
Purposes of Meeting: Informally share information and discuss policy issues
of City concern. Transact City business as needed.
Desired Outcomes of Meeting: Better informed Council, Community, and
staff. Councilmembers share their policy preferences about the agenda items.
Help create a foundation for good decisions about City business.
Meeting Guidelines: Please treat people the way you would like to be treated -
• Be Fair and Open-Minded about Other People's Views.
• Separate the People from the Problem.
• Be Respectful to Everyone, Especially if You Disagree with Them or
They Are Not Present at this Meeting to Listen and Respond.
Study Session Agenda
1. Call Roll and Adopt Agenda.
Possible Timeframe: 5 minutes. 6:00-6:05 p.m.
2. Public Comment about City Issues.
Possible Timeframe: 10 minutes. 6:05-6:15 p.m.
Welcome!
If you wish to comment about an item on this a e� nda, please
approach the podium when the Mayor calls that item.
If you wish to comment about an item that is not on this
a�enda, please come to the podium when the Mavor calls this
Be a part of the picture...get involved with your City.... Volunteer.i For more information, feel
free to stop by City Hall or call Carolyn at 651-792-7026. You can also check-out our website at
www.cityofroseville.com Volunteering, a Great way to Get Involved! � Over, please.]
general item about "Public Comment about City Issues," provide
your name and address for the record, and let us hear from you.
Thanks!
3. Approve Minutes.
Possible Timeframe: 5 minutes. 6:15 - 6:20 p.m.
3. a Special and Regular Council Meetings of May 10, 2004
4. Consider Consent Items.
Possible Timeframe: 5 minutes. 6:20 - 6:25 p.m.
4. a Approve Check Register.
4.b Approve Contracts/Purchases in Excess of $5,000.
5. Items Removed from Consent Agenda.
6. Final Report about the Success of the Keep Roseville
Beautiful Campaign.
Presenters: Patty Hoag, Litter Coordinator.
Possible Timeframe: 10 minutes. 6:25 - 6:35 p.m.
7. Presentation of Public Financing Tools for Economic
Development and Redevelopment.
Presenters: Finance Director Chris Miller; Springsted Vice Presi-
dents Paul Steinman and Teri Heaton; Jim Casserly from Kraus
Monroe; Mary Ippel from Briggs & Morgan.
Possible Timeframe: 75 minutes. 6:35 - 7:50 p.m.
8. Initial Discussion of 2005 City Budget.
Presenters: Finance Director Chris Miller, City Manager Neal Beets.
Possible Timeframe: 70 minutes. 7:50 - 9:00 p.m.
M� 1T, 2004 Ro�eville City Council Agenda., Page 2 of 3
9. Consider Holding a Joint Meeting with the Roseville
School Board.
Presenter: City Manager Neal Beets.
Possible Timeframe: 10 minutes. 9:00 - 9:10 p.m.
10. Adjourn.
A Look Ahead: Some Upcoming Public Meetings
May 18, Tuesday 7:00 p.m. Housing & Redevelopment Council Chambers
Authority
May 24, Monday 6:00 p.m. Regular Council Meeting Council Chambers
May 25, Tuesday 7:00 p.m. Public Works & Transporta- Council Chambers
tion Commission
June 1, Tuesday 7:00 p.m. Parks & Recreation Council Chambers
Commission
June 2, Wednesday 6:30 p.m. Planning Commission Council Chambers
June 8, Tuesday 7:00 p.m. Human Rights Commission Council Chambers
June 14, Monday 6:00 p.m. Regular Council Meeting Council Chambers
June 21, Monday 6:00 p.m. Council Study Session Council Chambers
M� 1T, 2004 Ro�eville City Council Agenda., Page 3 of 3
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City Council Minutes
Date: OS/17/04
Item: 3.a
Minutes of Meetings of 5/1/04
DRAFT—Special and Regular City Council Meetings DRAFT
Monday, May 10, 2004
Special City Council Meeting, Advisory Commission
Interviews
The City Council met in Special Session at 5:00 p.m. for the
purpose of interviewing applicants for vacancies on city advisory
commissions.
Roll Call (Voting Order): Schroeder, Ihlan, Kough & Klausing.
Councilmember Maschka had previously advised of his
unavailability for tonight's meeting.
Interviews were conducted as follows:
Parks and Recreation Commission Applicants
Number Time Applicant
1 5:00 p.m. Jeff Johnson
2 5:10 p.m. Sarah Brodt Lenz
3 5:20 p.m. Jim Stark
4 5:30 p.m. Jan Vanderwall
Parks & Recreation and Planning Commission Applicant
5 5:40 p.m. John Kysylyczyn
6
7
8
9
10
11
Planning Commission Applicants
5:50 p.m. Kevin Kysylyczyn
6:00 p.m. Daniel Boerigter
6:10 p.m. Jim Doherty
6:20 p.m. Tammy Pust
6:30 p.m. Norman Sessing
6:40 p.m. Matthew Sundeen
Parks and Recreation Commission Applicant
12 6:50 p.m. Robert Willmus
Advisory
Commission
Interviews
City Council Regular Meeting — 05/10/04
DRAFT Minutes - Page 2
Recess Recess
Mayor Klausing recessed the meeting at this time for a public Public Reception
reception in the City Hall Lobby at 7:00 p.m. as part of the
Swearing-In Ceremony for new Councilmember Amy Ihlan.
Mayor Klausing reconvened the meeting at 7:30 p.m. in the City
Hall Council Chambers with the Oath of Office administered to
Councilmember Amy Ihlan by former Minnesota Secretary of
State Joan Grow; followed by expressions of gratitude and
recognition of family, friends and colleagues, campaign workers
other candidates, and the Roseville citizens for their involvement
in the election process.
Councilmember Ihlan provided some brief remarks, commenting
on her excitement in the strong vote of confidence from the
electorate, her desire to "get to work," and her commitment to
work together with fellow Councilmembers in working through
differences and focus on their common ground, not their
differences. Councilmember Ihlan concluded her comments by
recognizing that each of the Councilmembers and the citizens of
Roseville cared about the community, and were a11 committed to
doing their best to make the community better.
1. Call Roll, Approve Agenda and Receive Public Comment
about City Issues
Mayor called to order the regular portion of the City Council
meeting at 7:50 p.m.; noting that all Councilmembers were
present with the exception of Councilmember Maschka; and
inviting those not staying for the formal meeting to continue
mingling in the lobby over cake and coffee.
City Attorney Scott Anderson was also present.
Oath of Office
Call Roll
Approve Agenda
Public Comment
Agenda Approval Agenda Approval
Mayor Klausing called for any comments or discussion on
tonight's Agenda. There were no comments.
2. Public Comment about City Issues Public Comment
Mayor Klausing called for public comment by members of the
audience on any non-agenda items.
City Council Regular Meeting — 05/10/04
DRAFT Minutes - Page 3
A. Barbara Obeda, 2910 N Asbury Street
Mrs. Obeda commented positively and complimented the
recent work of the Clean-up Committee in Roseville. Mrs.
Obeda specifically noted the areas along County Road C,
Hamline Avenue and along the railroad track rights-of-
way. Mrs. Obeda suggested that all residents continue to
participate, and if walking, take a garbage bag along and
collect any trash; noting that if everyone continued to do
their part, the City could remain beautiful. Mrs. Obeda, on
a personal note, that her husband had been privileged to
serve on the Clean-up Committee and continued to collect
several bags of trash daily that he brought to City Hall.
Councilmember Kough recognized Mr. Edward Obeda's
commitment and outstanding participation in clean up
efforts in the City; and concurred with the great
improvement he'd seen in the community.
B. Bob Truman, a St. Paul Resident
Mr. Truman commented on the substantial amount of
money he spent in Roseville for dining and social activities;
noted the consideration the City of St. Paul was giving to
becoming non-smoking, and strongly encouraged the City
of Roseville to give the same consideration to adopting an
ordinance against smoking.
C. Abby Knight, Student and Roseville Resident
Ms. Knight concurred in her support of Roseville
considering becoming a smoke-free community.
D. Dan Roe, 2100 Avon Street
Mr. Roe identified with Mayor Klausing's former
comments encouraging commission applicants, if not
involved on a commission, to continue to be part of the
process and remain a positive influence in the community.
Mr. Roe noted that many times, citizens only get involved
when opposing an issue, but also needed to be involved and
express their opinions when things are positive. Mr. Roe
encouraged Councilmembers to continue to advertise
applications for all commission openings, whether existing
commissioners are eligible for reappointment to provide
City Council Regular Meeting — 05/10/04
DRAFT Minutes - Page 4
additional citizen involvement and receive a broader range
of input from the community.
Mayor Klausing responded that the City Council would be
shortly taking a comprehensive look at a11 City
commissions; and one item for discussion will be to
consider shorter terms for commissioners.
Mr. Roe concluded his comments by encouraging the City
Council to do a better job in communicating with residents
about items before the City Council and upcoming
discussions.
E. John Kysylyczyn, 3083 N Victoria Street
Mr. Kysylyczyn reiterated previous comments he brought
forward regarding his interpretation of the accuracy of
staff-prepared charts ranking the status of the City of
Roseville property taxes in comparison with other metro
cities. Mr. Kysylyczyn referenced page 9 of the 2004
Budget book, and taxpayer monies versus user fees as
another form of taxation. Mr. Kysylyczyn further
referenced the Minnesota Taxpayer's Association, the State
Auditor's Website, and the availability of these sites and
their respective sources of information to citizens, as well
as a link established on his personal website.
F. Joe Rossini, 440 County Road C
Mr. Rossini, as a former Roseville firefighter, referenced a
recent Channel 9 television report concerning allegations
about the Brooklyn Park Fire Chief and comments related
to the City of Roseville's Fire Chief; requesting that the
"unprofessional behavior" of Fire Chief Gasaway be
investigated by the City Manager and City Council and not
"whitewashed" as in past issues.
At Mayor Klausing's prompting, City Manager Beets
responded to the comments relayed by Mr. Rossini. Mr.
Beets noted the process to file a complaint against a City
employee via written complaint through the City Manager,
as per the City's standing Ethics Resolution, at which time
a formal investigation will be performed. Mr. Beets further
City Council Regular Meeting — 05/10/04
DRAFT Minutes - Page 5
noted that if a citizen wished to file a written complaint
against a Councilmember or the City Manager, they filed a
written complaint with the City Attorney's office, at which
time they will be investigated.
Mr. Beets specifically addressed the television report as it
related to the City of Roseville's Fire Chief, and his review
of the tape of the report as well as his conversation with the
Fire Chief, and clarified the report presented by Mr.
Rossini noting that the Brooklyn Park Fire Chief had
allegedly sought to "borrow" additional equipment from
area cities to satisfy Insurance Services Organization
auditing and potential ratings, as was reported. Mr. Beets
further clarified that the report was alleging unprofessional
behavior by the Brooklyn Park Fire Chief, not the Roseville
Fire Chief, and that the City's Fire Chief had been told that
the equipment was needed for "training purposes."
Mayor Klausing suggested that if Mr. Rossini thought there
was something unethical on the City of Roseville Fire
Chief's part that he file a written complaint as outlined by
Mr. Beets earlier.
Edward Obeda, 2910 N Asbury Street
Mr. Obeda addressed previous comments related to taxes in
Roseville, opining that residents were fairly taxed for the
services the community received. Mr. Obeda further
opined, as a forty-year resident of Roseville, he'd been a
willing taxpayer, and citizens had voted for their City
Council and were going to support them.
2. Approve Minutes Approve Minutes
2.a Klausing moved, Ihlan seconded, approval of the April 26,
2004 Community Town Hall Meeting Minutes as amended.
Corrections:
• Pa�e 11, Informal Citizen-Council, Staff
Workshop (HIausing)
Correct last sentence, first paragraph to read:
"Specific post card notice, along with other means of
City Council Regular Meeting — 05/10/04
DRAFT Minutes - Page 6
media notice, had been provided to residents on the
� [east] side of �'����� [Lexington] Avenue..."
Roll Call
Ayes: Schroeder, Ihlan, Kough and Klausing.
Nays: None.
A brief discussion ensued regarding the City's recourse
related to lessees on the City Hall monopole, should there
be any interference with signals; with City Attorney Scott
Anderson responding to Councilmember Kough's concerns
and language included in lease agreements.
4. Consider Consent Items Consent Items
At the request of Mayor Klausing, City Manager Beets provided
a brief summary of each item listed on the Consent Agenda.
3.a Approve Check Register Approve Check
Schroeder moved, Ihlan seconded, approval of the Register
following claims and payments.
ACH Payments
34025-34132
Credit Card
Total
Roll Call
Ayes: Schroeder, Ihlan, Kough and Klausing.
Nays: None.
$ 61,931.80
195,985.65
6,886.53
$264,803.98
3.b Approve Contracts/Purchases in Excess of $5,000 Contracts &
Schroeder moved, Ihlan seconded, approval of general Purchases in Excess
purchases and/or contracts for services for the following: of $5,000
Vendor Item/Descri tion Amount
Federal Si nal Co . Warnin SirenRe lacement $10,161.78
Landmark Concrete Fire Starion #3; Repair/Replace 18,968.00
Concrete Floor
Xcel Energy Arona Pond; Underground Utility 9,726.00
Service
Bearcom Radio Pa er Re lacement (18 count) 8,000.00
Berbee Network Switches (1/2 reimbursement 23,644.67
from JPA Cities)
City Council Regular Meeting — 05/10/04
DRAFT Minutes - Page 7
Ace Blackto , Inc. Pathwa Pavement Reclamatioi�/Millin 7,000.00
Roll Call
Ayes: Schroeder, Ihlan, Kough and Klausing.
Nays: None.
3.c Approve Business Licenses Business Licenses
Schroeder moved, Ihlan seconded, approval of business
licenses effective July 1, 2004, and expiring June 30, 2005,
for the following applicants:
A licant/Address T e of License
Guetschoff Theatres, d/b/a Roseville 4 Amusement Device Theater
1211 West Larpenteur
Hamline Liquors, Inc, 2825 Hamline Avenue N Cigarette/Tobacco Products
Ledfor, Inc., d/b/a Fastbreak Cigarette/Tobacco Products
10 Rosedale Center, Suite 335
Linda Struthers Mezzenga at Juut Salon Spa Massage Therapist
2480 Fairview Avenue N
Gas Plus 12, 1583 West County Road C Gasoline Starion
Ci arette/Tobacco Products
Dandy Amusements Int'L Inc., Har Mar Theatre Amusement Device
2100 N Snellin
RBF Corp of Wisconsin, d/b/a Rainbow Foods Cigarette/Tobacco Products
1643 Coun Road B-2
AMC Theatres Har Mar 11 Theater
2100 N Snellin Avenue
Life Time Fitness, 2480 Fairview Avenue N Massage Therapy
Establishment
B-Dale Club, 2100 N Dale Amusement Device
PooUBilliards
InterCity Oil Co., Inc., 1681 Rice Street Gasoline Starion
Ci arette/Tobacco Products
Jana Skowronek at The Center of Massage and Massage Therapist
Bodywork
2151 Hamline Avenue, Suite 109
No Match, Inc., d/b/a Green Mill Cigarette/Tobacco Products
145 Rosedale Center
Cub Foods, 2100 N Snelling Avenue Cigarette/Tobacco Products
Namco C�bertaiiiiiient, Inc. Game Room
Aladdin's Castle, Rosedale Center Amusement Device
1575 West Hi hwa 36
Natural Touch Therapy Massage Therapy
2489 Rice Street, Suite 50 Establishment
Mary Olson at Natural Touch Therapy Massage Therapist
2489 Rice Street, Suite 50
M T. Restaurants Cigarette/Tobacco Products
d/b/a Joe Senser's Sports Grill and Bar Amusement Device
2350 Cleveland PooUBilliards
City Council Regular Meeting — 05/10/04
DRAFT Minutes - Page 8
Roll Call
Ayes: Schroeder, Ihlan, Kough and Klausing.
Nays: None.
3.d Approve Contractor Licenses
Schroeder moved, Ihlan seconded, approval of contractor's
licenses effective January 1, 2004 and expiring December
31, 2004, for applicants as listed on the staff report dated
May 10, 2004 attached hereto and made a part thereof.
Roll Call
Ayes: Schroeder, Ihlan, Kough and Klausing.
Nays: None.
3.e Proclaim May 9— 15, 2004 as National Law
Enforcement Week
Schroeder moved, Ihlan seconded, proclaiming the week of
May 9— 15, 2004 to be National Law Enforcement Week
in the City of Roseville; and May 12 as Peace Officers
Memorial Day; and calls upon all citizens in the City of
Roseville to honor and show their sincere appreciation for
the law enforcement officers in this City.
City Manager Beets noted that a public reception was
scheduled at City Hall on May 2l, 2004 at 2: 30 p. m. at
which time Police Chief Sletner will be presenting various
awards and recognitions to officers.
Roll Call
Ayes: Schroeder, Ihlan, Kough and Klausing.
Nays: None.
3.f Proclaim May 2004 as Asian Pacific American Heritage
Month
Schroeder moved, Ihlan seconded, proclaiming the month
of May 2004 as Asian Pacific American Heritage Month in
the City of Roseville.
Roll Call
Ayes: Schroeder, Ihlan, Kough and Klausing.
Nays: None.
Contractor
Licenses
Proclamation
National Law
Enforcement Week
Proclamation
Asian Pacifc
American Heritage
Month
City Council Regular Meeting — 05/10/04
DRAFT Minutes - Page 9
3.g Schedule a Public Hearing Date on June 14, 2004 to
Acknowledge the Proposed Expenditure of Tax-Exempt
Funds in Roseville by the Evangelical Lutheran Good
Samaritan Society
Schroeder moved, Ihlan seconded, approval of establishing
a public hearing for June 14, 2004 for the purposes of
acknowledging the expenditure of tax-exempt funds by the
Evangelical Lutheran Good Samaritan Society.
Roll Call
Ayes: Schroeder, Ihlan, Kough and Klausing.
Nays: None.
3.h Approve 2004 Pathway and Parking Lot Paving Bids
Bids had been received and opened for paving of four
segments of City pathway and one parking lot. Pathways
included one on the south side of County Road B from
Cleveland to Fairview Avenue; one around Willow Pond
from County Road B-2 to Brooks Avenue; and one on the
south side of County Road C from Victoria Street to Fisk
Avenue. The parking lot and pathway at Sandcastle Park
were also included in the bid package.
Schroeder moved, Ihlan seconded, acceptance of the low
bid of T. A. Schifsky for paving of pathways and parking
lots in an amount not to exceed $40,050.00.
Roll Call
Ayes: Schroeder, Ihlan, Kough and Klausing.
Nays: None.
3.i Approve Emergency Generator Replacement for
Sanitary and Storm Sewer Lift Stations
Schroeder moved, Ihlan seconded, approval of the low
quote for the purchase of a portable emergency generator
set from Magnus Inc., in an amount not to exceed
$21,273.38.
Roll Call
Ayes: Schroeder, Ihlan, Kough and Klausing.
Nays: None.
Schedule
Public Hearing
Expenditure of
Tax-Exempt Funds
in Roseville by the
Evangelical
Lutheran Good
Samaritan Society
2004 Pathway and
Parking Lot Paving
Bids
Emergency
Generator
Replacement for
Sanitary and Storm
Sewer Lift Stations
City Council Regular Meeting — 05/10/04
DRAFT Minutes - Page 10
3.j Approve Purchase of Variable Frequency Drive
Replacement at Water Booster Station
Schroeder moved, Ihlan seconded, approval of the purchase
of an adjustable speed drive and motor from Specified
Mechanical Systems and installation from Hymark Electric
at a total project cost not to exceed $16,721.38.
Roll Call
Ayes: Schroeder, Ihlan, Kough and Klausing.
Nays: None.
5. Recognitions
S.a Recognize the Second Graders from Brimhall
Elementary School who toured the City Center Campus
on Tuesday, Apri127, 2004.
Councilmember Kough provided visuals from a"mock"
Council meeting held by second graders from Brimhall
Elementary School; and their "actions," taken related to
budget issues.
Mayor Klausing suggested the students return when the
City Council begins their 2005 Budget deliberations to
assist Councilmembers in prioritizing city-wide goals.
6. Moser Builders' Request for Final Approval of a Planned
Unit Development (PUD), Rezoning, and Subdivision Plat for
474 West County Road C(Romona Mogg Property), (PF
3489)
City Planner Thomas Paschke presented an overview of the
project, noting the developer was present, along with several
neighborhood residents. Mr. Paschke concluded his comments
by noting that the concept plan had been presented to the City
Council on September 15, 2003; staff was recommending
approval; and the Planning Commission had unanimously
approved the proj ect on August 6, 2003 .
Discussion items between Councilmembers and Mr. Paschke
included Outlot A, approximately 1-1/2 acres dedicated as park
land to the City as part of the Nature Center; it's nature as
Purchase of
Variable Frequency
Drive Replacement
at Water Booster
Station
Recognize
Brimhall
Elementary School
Second Graders
Ordinance 1306
Moser Builders'
PUD, Rezoning,
and Subdivision
Plat for 474 West
County Road C
(Romona Mogg)
(PF 3489)
City Council Regular Meeting — 05/10/04
DRAFT Minutes - Page 11
wetland; delineation of the Outlot; possible boardwalk, but not
trail, construction on the dedicated land;
Bob Moser, representing Moser Builders, Developer
Mr. Moser reviewed the topography of the wetland area and its
boundaries.
Discussion continued among the developer, Councilmembers
and City Attorney Anderson as to the definition of wetlands by
the U. S. Army Corp of Engineers related to soil and vegetation
types and regulated development within their confines; and
remediation of drainage concerns and stormwater provisions by
the developer.
Mayor Klausing opened public comment related to the project.
Peter Pangborn, 2615 Cohansey Street
Mr. Pangborn detailed several items in the Council packet
that he opined were inconsistent with previous discussions
held by the developer and neighbors at the Planning
Commission level:
1) Setback: increase setback from 25' to 30', specifically
addressed in Item 5.5 of the staff report dated May 10,
2004; and Item 9.2 of the draft Planned Unit Development
(PUD) Agreement.
2) That a privacy fence be made a condition between the
development and neighbors. Mr. Pangborn opined that the
developer had agreed to meet with neighbors to determine
whether a privacy fence or landscape plantings would be
more appropriate, but that a meeting had not taken place
to-date.
3) That decks and/or patios be included in the setback of 30'
as requested to be amended from 25', to ensure that they
are not built up to the property line.
4) That the overall height of the townhome structures be
clarified in Item 9.3 of the proposed ordinance amendment
related to height and design references (i.e., midpoint of
the roof truss clarified to read 26', rather than 30'.
Mr. Paschke addressed several of Mr. Pangborn's concerns
related to items that could be dictated by the City Code and the
City Council Regular Meeting — 05/10/04
DRAFT Minutes - Page 12
PUD Agreement for compliance; and the negotiations between
the developer and City staff to-date from concept to final stage.
Discussion ensued among staff, the developer and City Council
related to the reference points for side and front yard setback
requirements; proposed location of patios on the southwest, not
the east side of the townhomes and the custom-design of the
units; reference to the Building Code to ensure compliance for
the roof height; and preferences for plantings of privacy fencing
as a buffer between the development and existing homes.
Mr. Pangborn referenced a letter from the developer that agreed
to a 30' setback.
David Livingston (representing Janice Porter, 2621
Cohansey Street (Neighbor))
Mr. Livingston noted that from the beginning, he and Ms. Porter
had been against this project, opining that a petition by neighbors
had not been recognized by the City and an Environmental
Impact Statement, as requested, had not been pursued. Mr.
Livingston requested that the City Council protect the overall
good of the City and diligently pursue stringent oversight during
the construction of this project. Mr. Livingston reiterated his
disagreement with the project going forward.
Mayor Klausing closed public comment to pursue additional
Council discussion and the three requested motions.
Discussion again ensued among the City Council, staff and the
developer related to PUD requirements; preference by the
developer to install landscaping buffers rather than privacy
fencing; developer agreement to provide 30' rather than 25'
setbacks; 8/12 roof pitch related to various sized plans involved;
and the City's determination that an environmental assessment
was not applicable for this project.
Councilmember Ihlan, noting that she was not on the City
Council during the concept stage of this development,
recognized several issues she wished to discuss, whether
resolution was possible as part of the process for this project, or
whether they were more appropriate for future discussion and
City Council Regular Meeting — 05/10/04
DRAFT Minutes - Page 13
future proj ects. Councilmember Ihlan noted that dedication of
excess land (Outlot A) for park expansion addressed some issues,
but not the displaced wildlife habitat issue that remained
outstanding as per previous citizen petition. Councilmember
Ihlan also addressed whether the City needed to institute its own
criteria above statutory environmental criteria to be more
responsive to citizen concerns.
Mr. Paschke noted that staff had sought additional information,
review and comment from the Department of Natural Resources
(DNR) related to this project, but the DNR had responded that
the project site was non jurisdictional wetland and declined
comment. Mr. Paschke further noted that the City's existing
ordinance related to wetlands and stormwater regulation was
therefore the sole jurisdictional reference.
Councilmember Ihlan recommended that this project serve as a
learning experience as it relates to environmental issues; and that
staff pursue more wide-spread notification of concerned citizens
outside the 350' notification area, so there would be less
frustration expressed by the public regarding their lack of
involvement in the process.
Councilmember Kough reiterated his support of the project,
noting the additional tax monies and enhancement of the area.
Councilmember Schroeder spoke in support of the project,
noting that expressed environmental concerns had been
addressed by staff, and that the project would be monitored
during its construction phases.
Mayor Klausing noted his proximity to this neighborhood; and
his viewpoint from a City Council standpoint in the validity of
the project and the additional controls available to the City for
the project's development through a PUD, rather than what
would be available for construction of single-family homes on
the site requiring only a Building Permit, and the additional land
obtained for park expansion through the park dedication. Mayor
Klausing referenced Exhibits F and G of the Development
Agreement related to tree inventory and preservation and
landscaping plans respectively, and the advantages gained by the
City Council Regular Meeting — 05/10/04
DRAFT Minutes - Page 14
City in being able to stipulate these items as part of the PUD.
Mayor Klausing suggested that the landscape materials plan may
need to be more stringent in defining plant materials, and specify
that the developer work with neighbors in developing the buffer.
Councilmember Ihlan sought additional information from staff
related to future owners of the townhomes and their possible
removal of trees on their private lots.
Mr. Paschke responded that, while the PUD didn't address future
owners, the development's homeowner association rules and/or
covenants could address specific terminology related to tree
removal.
Further discussion ensued between Councilmembers and City
Attorney Anderson regarding common areas (Lot 8) in the
development proj ect and governance of actions on private
property as addressed by City code or homeowner's association
documentation.
Mayor Klausing and Councilmember Ihlan concurred about
future policy decisions needing to be discussed related to
environmental issues, and the possible future creation of an
environmental commission.
Mayor Klausing suggested the City Council might consider
stipulating that the developer consult with neighbors on the
landscaping plan as part of the motion.
Mr. Moser, in reference to stipulating in the PUD that the
developer would work in consultation with neighboring property
owners on a landscape plan, offered to provide neighbors with a
copy of the landscape plan, and expressed his willingness to
work with them on the plan already submitted as part of the
PUD, but requested that no further stipulations be applied due to
the number of preferences and potential lack of consistency in
making a determination on actual materials.
City Attorney Anderson, from a legal perspective, recommended
that the term "consult," not be used as part of the motion of
formal language in the PUD agreement, noting the broadness and
City Council Regular Meeting — 05/10/04
DRAFT Minutes - Page 15
indeterminate language, creating potential for a future claim for
breach of agreement.
9.1
Schroeder moved, Kough seconded, approval of the final plat of
Nature View, a land division creating seven residential lots, (one
for an existing home), a common lot and an outlot.
Councilmember Ihlan noted, for the record, that she would be
voting against the motion, not as a reflection of the merits of the
project, but as a symbolic gesture expressing her commitment to
work on procedural issues for future projects.
Roll Call
Ayes: Schroeder, Kough and Klausing.
Nays: Ihlan.
9.2
Schroeder moved, Kough seconded, holding a second reading of
Ordinance No. 1306 entitled, "An Ordinance Amending Title 10
of the City Code, Changing the Zoning Map Designation of
Certain Real Property at 474 County Road C from R-1 Single
Family Residence District to Planned Unit Development (PUD)
with an Underlying Zoning of R-1 Single Family Residence
District (Lot 7), R-2 Two Family Residence District (Lots 1— 7
and 8), R-1, Single Family Residence District to POS, Park and
Open Space District (Outlot A); based on the project report dated
May 10, 2004."
Councilmember Ihlan again noted, for the record, that she would
be voting against the motion, not as a reflection of the merits of
the project, but as a symbolic gesture expressing her commitment
to work on procedural issues for future projects.
Roll Call
Ayes: Schroeder, Kough and Klausing.
Nays: Ihlan.
9.3
Schroeder moved, Kough seconded, approval of the final
Planned Unit Development (PUD) Agreement between the City
City Council Regular Meeting — 05/10/04
DRAFT Minutes - Page 16
of Roseville and the developer, Moser Builders, Inc., with City
Attorney-recommended language modified to reflect language
amendments in Section 9.2 for a thirty foot (30') minimum
setback from the boundary line for side yards.
Roll Call
Ayes: Schroeder, Kough and Klausing.
Nays: Ihlan.
7. Consider Comprehensive Land Use Plan Amendment,
Preliminary Plat, Rezoning, and General Concept Planned
unit Development (PUD) for Meadow View Homes to allow
the Redevelopment of 2550 Hamline Avenue N(PF 3546)
City Planner Thomas Paschke provided an overview of the
project, noting the single-family home originally on the lot and
now demolished, access from Oakcrest and letters of opposition
and citizen petition previously received and made part of the
record. Mr. Paschke advised that this issue had come before the
Planning Commission at their March 3, 2004 meeting and had
been recommended for approval on a unanimous vote; had
originally appeared before the City Council at their March 29,
2004 meeting and had been continued until tonight's meeting.
Mr. Paschke noted that the developer, as well as several
neighbors was in attendance at tonight's meeting. Mr. Paschke
concluded by noting that the Planning Commission and staff
recommended support of the project.
Greg Stull, Meadow View Homes Designer
Mr. Stull presented several elevations of the proposed
development for the City Council and public's benefit to clarify
the developer's intent for exterior materials and the quality of the
development.
Councilmember Kough sought clarification of the ownership of
the property.
Greg Stull clarified that Mr. Jeff Cruz was the property owner
and that the original owner was deceased.
Councilmember Ihlan sought clarification of calculations of
impervious surface area versus green space area from staff.
Comprehensive
Land Use Plan
Amendment,
Preliminary Plat,
Rezoning, and
General Concept
(PUD) for Meadow
View Homes
Redevelopment of
2550 Hamline Ave
(PF 3546)
City Council Regular Meeting — 05/10/04
DRAFT Minutes - Page 17
At this time, Mayor Klausing opened the meeting for public
comment related to this issue.
Linda Neilson, 1349 Brooks Avenue W
1) Ms. Neilson requested that the developer display side and rear
exterior elevations for specific materials proposed;
2) Ms. Neilson requested the height on these units compared to
existing two-story homes directly behind the units;
3) Ms. Neilson publicly expressed appreciation to staff inembers
for their time and consideration in answering her requests for
additional information on this project.
4) Ms. Neilson expressed concern related to screening of lighting
from the proposed development related to existing properties.
Ms. Neilson noted that as a long-term resident of Roseville, prior
to a previous major home addition, she had consulted the City's
Comprehensive Plan to determine her desire to do a major
renovation at her current location. Ms. Neilson opined that, had
she known the Comp. Plan could be amended to include
anything other than single-family homes in the area, she would
not have chosen that location for the home addition. Ms. Neilson
encouraged the City Council to consider the impact of "spot"
rezoning, particularly when the development area is surrounded
by single-family homes, and the proposed development is totally
out of character with the rest of the neighborhood. Ms. Neilson
further opined that 25% of the property is covered by numerous
utility easements
Marilyn Sanft, 2500 Fernwood Street
Ms. Sanft sought clarification on whether the Williams Pipeline
easement affected that property (confirmed affirmative by staf�;
and opined that a maximum of six units should be allowed on the
parceL Ms. Sanft addressed the current parking issues at the
corner of Oakcrest, opining that additional development will
create additional parking and traffic issues.
Todd Guerrero, 2474 Hamline Avenue N(outside of 350'
notice area)
Mr. Guerrero clarified, for the record, that he was not responsible
for recent letters alleging inappropriate actions of the City
City Council Regular Meeting — 05/10/04
DRAFT Minutes - Page 18
Council.
Mr. Guerrero sought clarification of a procedural issue related to
amendments to the City's Comprehensive Plan.
City Attorney Anderson responded for clarification purposes, at
the direction of Mayor Klausing, that a super-majority of the
City Council was required to amend the Comprehensive Plan, as
addressed by City Ordinance as well as State Statute.
Mr. Guerrero questioned the validity of this particular proposal
for this area, noting that even though the Planning Commission
voted unanimously, there appeared to be reservations from
individual Commissioners. Mr. Guerrero further questioned the
projected market value of the proposed units and their appraisal
value.
Mayor Klausing clarified the criteria the City Council could use
to evaluate the merits of a project (i.e., good land use), but that
their marketability was not one of those considerations.
Mr. Guerrero opined that the marketability should be a
consideration when it had a potential to increase or decrease
homes within the development area; and how that related to
whether it was in the best public interest. Mr. Guerrero further
opined that a lot of time and effort was put into the Zoning and
Comprehensive Plans for the City and its overall well-being and
growth and citizens relied on that plan when purchasing their
property; and questioned whether it was good public policy to
allow a developer to seek to change the character of a
neighborhood when they are aware of the original zoning of the
area prior to their purchase of the property. Mr. Guerrero further
opined his rationale for the City Council to deny the developer's
request: 1) density issues with eight units on a 1-1/2 acre lot; 2)
increased traffic in the area and speed concerns with Hamline
Avenue already being congested; and 3) if the City Council
supports changing the Zoning and Comprehensive Plan, how can
citizens be involved in monitoring the development or PUD to
ensure compliance.
Mr. Paschke noted the developer entered into a contract with the
City Council Regular Meeting — 05/10/04
DRAFT Minutes - Page 19
City, and that the contract and construction process was
monitored by several city departments (i.e., Engineering and
Parks & Recreation), as well as through the permitting process.
Mr. Paschke noted, with City Attorney Anderson concurring,
that any violations or non-compliance issues would be
enforceable through administrative actions, or civil court
procedures.
Bernard Donahue, 1294 Rose Place
Mr. Donahue provided a historical perspective in his comments
related to this property; noting that the City's Master Plan called
for single-family homes in that area. Mr. Donahue opined that
the City Council needed to represent long-term residents of the
City and needed to use discretion in carefully introducing multi-
family homes in single-family areas.
Joe Pallo, 1227 Oakcrest
Mr. Pallo reviewed his rationale for moving into this
neighborhood and the character that he and his family found
appealing. Mr. Pa110 opined his lack of support for the project
based on additional traffic volumes and difficult turns from
Hamline onto Oakcrest Avenue; why have zoning ordinances if
they're subject to change on a regular basis; questioned the City
Council's rationale for amending the zoning for this project; and
whether the land can generate sufficient taxes to warrant an
additional eight, rather than his suggested four units.
Sadek Youssef, 1319 Willow Circle (facing development
parcel)
Mr. Youssef raised concerns about drainage onto his property
and existing problems experienced from major snow and
rainfalls; and sought to clarify that existing natural evergreen
barriers would not be removed, as he would be unable to replant
due to the easement restrictions.
Greg Stull, Designer, Meadow View Homes
Mr. Stull expressed appreciation for the citizen comments heard
this evening related to the proposed project, noting that they
could then design with the neighborhood concerns in mind. Mr.
Stull provided a bench handout showing the rear elevation to
address concerns about proposed materials. Mr. Stull further
City Council Regular Meeting — 05/10/04
DRAFT Minutes - Page 20
addressed expressed concerns related to density; side and front-
load garages; lighting; drainage improvements; height of
construction; easements; plantings for screening; and the
developer's attempt to transition one-level, low maintenance
homes into the area.
Lorraine Machacek, 1323 Oakcrest
Ms. Machacek appealed to the City Council to maintain the area
as single-family homes.
Mayor Klausing closed the public comment discussion at this
time.
Councilmember Ihlan discussed larger policy reasons in creating
senior housing versus changing the character of a neighborhood
by amending the Zoning and Comprehensive Plans, questioning
their intent and reliability for neighbors and/or developers.
Councilmember Ihlan expressed concern in considering where to
place higher-density housing and impacts to neighborhoods.
Mr. Paschke referred to Section 5.0 of the staff report dated May
10, 2004 for consideration of those items analyzed by staff in
making their recommendations specific to each proposed project;
noting that Planning District 8 as identified in the City's
Comprehensive Plan, encompassed a considerably larger area
than this specific neighborhood.
Further discussion ensued related to the intent of the Zoning and
Comprehensive Plans in providing good long-term balance in
development, and the need to be flexible in responding to a
changing market.
Mayor Klausing sought further Council comment to determine
whether a unanimous decision was feasible; or whether the City
Council wished to send a message to the developer and
neighborhood that a less dense proposal was preferred for this
parcel.
Councilmember Kough expressed appreciation to the developer
for their townhome concept, opining that these types of units
were needed in Roseville, but questioning whether they were
City Council Regular Meeting — 05/10/04
DRAFT Minutes - Page 21
applicable on this parcel. Councilmember Kough opined his lack
of support for the project for this parcel, but would like to see it
at another location within the City.
Councilmember Schroeder noted that a unanimous vote didn't
appear possible.
City Attorney Anderson, at the request of Mayor Klausing and
Councilmember Ihlan, addressed procedural issues related to
action on this matter.
Ihlan moved, Kough seconded, a motion to deny a request for an
amendment to the City's Comprehensive Plan from LR (Low
Density Residential) to MR (Medium Density Residential —
townhomes) for the 1.44 acre parcel at 2550 Hamline Avenue.
Councilmember Ihlan explained her rationale for denial was
based on significant policy reasons that had been put forward.
Councilmember Kough explained his rationale for denial was
based on his responsibility to protect single family homes in the
area.
Councilmember Schroeder expressed appreciation to staff on
their presentation of the facts, and their review of a"cluster"
within a"cluster" concept in development districts within the
Comprehensive Plan. Councilmember Schroeder noted that he
would vote against denial, but expressed some concern on the
density issue.
Mayor Klausing opined that townhomes appeared to make sense
in this area, and if done well shouldn't have a detrimental affect
on the single-family homes. Mayor Klausing noted that while
townhomes were a housing need in the community, the density
issue was problematic for that neighborhood.
Roll Call
Ayes: Ihlan, Kough and Klausing.
Nays: Schroeder.
8. Consider a Request by Vernon Albertson for a Two-Lot Vernon Albertson
City Council Regular Meeting — 05/10/04
DRAFT Minutes - Page 22
Minor Subdivision of Property Consistent with the City Code Two-Lot Minor
(with NO Variance) at 3103 Asbury (PF 3556) Subdivision of
City Planner Thomas Paschke provided an overview of this Property
request for a lot line change in an existing lot line to create two (with NO Variance)
single-family parcels from the existing 40,000 square foot lot. at 3103 Asbury
Mr. Paschke noted that each parcel would meet or exceed all (PF 3556)
City lot size requirements. Mr. Paschke noted that, at the April
7, 2004 Planning Commission meeting, a public hearing was
held with resulting unanimous Planning Commission
recommendation for denial of the request. Mr. Paschke that the
administrative request currently before the Council had been
revised to meet City Code requirements; and staff was thus
recommending approval.
Dan Wall, Attorney representing applicant Vernon
Albertson
Mr. Wall reviewed the nature of the request. Mr. Wall spoke to
several concerns in staff's list of conditions (Item. 3.8) restricting
variance or setback permits for future development of a principal
structure and/or accessory building on Parcel `B;" requesting its
removal to prevent adverse impacts on sale of the property. Mr.
Wall also expressed a preference that Items 3.9 and 3.10 be
removed as conditions, but was open to negotiation on those
points.
At this time, Mayor Klausing opened the meeting to public
comment related to this item.
Craig Churchward, 3093 N Asbury Street (immediately
south of property)
Mr. Churchward questioned procedure related to materials made
available for City Council review.
Mr. Paschke responded, at Mayor Klausing's direction, that the
information referenced by Mr. Churchward was related to the
previous request for a minor subdivision, and would not be
appropriate to forward that information with this new request.
Mr. Churchward expressed concern regarding comments from
Mr. Wall about the lack of public opposition evidenced by the
number of people in the audience representing was misleading,
City Council Regular Meeting — 05/10/04
DRAFT Minutes - Page 23
opining that residents had been at the Planning Commission
meeting, with the understanding that the Public Hearing was
appropriate for their involvement. Mr. Churchward provided
two bench handouts consisting of an April 7, 2004, and a May
10, 2004, letter from him to Mr. Paschke relating his comments
on this issue. Mr. Churchward opined his interpretation of City
Code and 30' setback measurements related to visual impacts of
future construction.
Mayor Klausing attempted to clarify that Mr. Churchward was
confusing setback requirements of structures versus property
lines; and clarifying that tonight's requested action was a
proposal to subdivide a parcel, not build a structure.
Mr. Churchward apologized for any animosity this issue had
caused in the neighborhood, but opined that the character of the
neighborhood should be preserved.
Carol Stollhaugen, 3096 Ridgewood Road
Ms. Stollhaugen noted that this issue had caused animosity in the
neighborhood and had been divisive; and requested that a
solution be found in everyone's benefit.
Greg Larson, 3077 Asbury
Mr. Larson reiterated his comments provided in writing, dated
April 28, 2004, opining that the proposal was out of character
with the neighborhood and the size of the lots; and appealed to
the "common sense" of Councilmembers in opposing this
proposal.
John Kysylyczyn, 3083 N Victoria Street
Mr. Kysylyczyn encouraged the City Council to follow the
recommendations of the Planning Commission unless very clear
and documented reasons were presented, which was not the case.
Mr. Kysylyczyn further spoke to the perceived lack of public
attendance at the meeting, noting the time and length of tonight's
meeting; and concluded by encouraging Mayor Klausing to
openly identify Mr. Wall, the applicant's attorney, as a campaign
contributor and consider recusing himself from decision making
on this issue.
City Council Regular Meeting — 05/10/04
DRAFT Minutes - Page 24
Further discussion ensued related to mailed notification of
residents in the area.
Mr. Paschke clarified that this specific request was not heard
before the Planning Commission; that a separate issue related to
a minor subdivision was heard, and that this issue was
administrative in nature.
Florene Muska, 3117 Asbury Street (other side of
Albertson's)
Ms. Muska expressed disappointment in her perception of the
City Council's comments and disregard in moving "old people"
out of their homes.
Mayor Klausing apologized to Ms. Muska if the City Council
had implied this, and that it was not their intent, noting the need
to provide housing options within the City.
Greg Larson, 3077 Asbury Street
Mr. Larson sought clarification on the list of homes previously
displayed by Attorney Dan Wall, and the actual notification list.
Mr. Paschke responded that everyone within a 350' minimum of
the parcel — whether in Arden Hills or Roseville — had been
noticed by mail.
Mayor Klausing sought clarification from City Attorney
Anderson and fellow Councilmembers if they felt a conflict
existed and he needed to recuse himself from this matter.
City Attorney Anderson responded negatively that any conflict
of interest was apparent.
Councilmember Kough, as a resident on Asbury Street, opined
that he had reservations related to whether he should abstain
from voting.
Discussion ensued, with City Attorney Anderson noted that
while no conflict existed related to Councilmember Kough, there
was nothing to prevent him from abstaining should he choose to
do so.
City Council Regular Meeting — 05/10/04
DRAFT Minutes - Page 25
Further discussion ensued related to applicable standards in
similar cases.
City Attorney Anderson reviewed the ordinance-related test and
standards to be considered in making this determination with
past lot sizes and current standards; noting that if future
variances were sought, they would need City Council approval.
Councilmember Ihlan expressed her frustration in the common
sense versus administrative nature and judgment required in
making this decision. Councilmember Ihlan further expressed
her concern in the divisions in the neighborhood due to the
request, and sought comment from fellow Councilmembers for
their judgment.
City Attorney Anderson commented that the frustration
expressed by Councilmember Ihlan in her role as a policy-maker
could serve as a catalyst in revisions to the City's Zoning
Ordinance to allow the City Council more flexibility. City
Attorney Anderson noted that most zoning applications will not
face unanimous neighborhood support or consensus.
Further discussion ensued related to this matter, future
construction, and conditioning the request to address setbacks
and hardship tests.
Mayor Klausing, while noting that he understood that no legal
conflict of interest was evident, given the comment and
perception that one existed, determined that he would recuse
himself.
Councilmember Schroeder opined that all conditions, Items 3.8,
3.9 and 3.10 should remain, to send a clear message that setback
and/or variance issues should not be brought to the City Council
in the future, that a home should be built within those confines.
Attorney Dan Wall took issue with Mayor Klausing recusing
himself, noting that he had made campaign contributions to
numerous municipal candidates over the years, and urged Mayor
Klausing to live up his responsibility as Roseville's mayor.
City Council Regular Meeting — 05/10/04
DRAFT Minutes - Page 26
Mayor Klausing expressed appreciation to Mr. Wall for his
comments, but noted that his comments further illustrated his
concerns.
Mayor Klausing recused himself, after handing the gavel to
Acting Mayor Kough, and left the bench.
Schroeder moved, Kough seconded, approval of the request by
Vernon Albertson for a two (2) lot minor subdivision of property
located at 3103 Asbury Avenue, subj ect to the findings and
conditions listed in Section 3.1 through 3.11 of the Report for
Council Action dated May 10, 2004.
Acting Mayor Kough noted the difficulty of his decision, but that
he would be voting in favor of the motion.
Councilmember Ihlan noted her inability to reconcile the creation
of a lot that is out of character with the neighborhood due to not
having discretion to not approve it; and further noted her desire
to pursue changing current City policy, but in the meantime
would be voting against the motion in principal.
Roll Call
Ayes: Kough.
Nays: Schroeder, Ihlan.
Mayor Klausing returned to the bench and Councilmember Kough
returned the gavel to Mayor Klausing.
9. Award Contract to Replace the Roseville Ice Arena Roof
Parks and Recreation Director Lonnie Brokke provided an
historical perspective on this request. Mr. Brokke noted that five
bids had been received for the base project, and the estimated
total project cost was $324,217.50 with the City's out-of-pocket
expense estimated at $214,748.88; with an anticipated settlement
award of $109,000 from the class action suit. Mr. Brokke further
noted that staff was recommending bid awards and to proceed as
per recommended as outlined in the staff report dated May 10,
2004.
Award Contract
Roseville Ice Arena
Roof
City Council Regular Meeting — 05/10/04
DRAFT Minutes - Page 27
Councilmember Kough questioned the need for a construction
manager; with Mr. Brokke explaining that it was a requirement
of the class action settlement for reporting purposes and for their
expertise.
Schroeder moved, Kough seconded, accepted settlement offer
and authorized staff to complete and submit a request for
extension due to scheduling conflicts as addressed in the staff
report dated May 10, 2004; authorized staff to enter into an
agreement with Roof Spec, Inc. as the project Construction
Manager at a cost not to exceed $7,330.00; with monies to be
expended from the City Building Replacement Fund; authorized
acceptance of the low bid from Dalco Roofing in the amount of
$218,840.00 plus a$10,000 contingency amount for the re-
roofing project at the Roseville Skating Center; and authorized
Dalco Roofing to proceed with the remediation work as outlined
in the settlement with the City being responsible to cover the
12.5% (approximately $16,255.87) class action attorney fees
based on the total remediation work as ordered by the U.S.
District Court of Massachusetts in the class action suit; and
authorized the acceptance of alternate # 1(interior protection)
from low bidder Dalco Roofing at a cost of $26,200, with monies
to be expended from the City Building Replacement Fund; and
rejected Alternate 2A (painting interior roof) and rejected
Alternate 2B (using reflective paint) due to the costs and
schedule conflicts with existing programs scheduled in the
facility.
Roll Call
Ayes: Schroeder, Ihlan, Kough and Klausing.
Nays: None.
10. Consider Calling a Special Council Meeting on Thursday,
June 17, 2004 in order to meet jointly with the Roseville
School Board
Mayor Klausing reviewed the proposed agenda and date for this
joint meeting, seeking Council comment.
Councilmember Kough noted that he had a conflict on the
proposed meeting date, but would like it to be rescheduled so he
can attend.
Calling a Special
Council Meeting on
Thursday, June 17,
2004 to meet jointly
with the Roseville
School Board
City Council Regular Meeting — 05/10/04
DRAFT Minutes - Page 28
City Manager Beets noted that this date had been selected as it is
a scheduled work session for the School Board, and their agenda
was light that evening, and that the next opportunity wouldn't be
until the School Board's July work session.
Councilmember Schroeder, in reviewing the proposed agenda,
noted that it didn't appear to warrant his attendance.
Further discussion ensued related to notification requirements for
the School Board; with Mayor Klausing expressing a preference
that a majority of the Council be available to attend, and if
necessary, an alternate date could be sought.
Klausing moved tabling the item until the Council Meeting
scheduled for Monday, May 17, 2004.
Roll Call
Ayes: Schroeder, Ihlan, Kough and Klausing.
Nays: None.
11. Adjournment
The meeting was adjourned at 11:44 p.m.
ATTEST:
Craig Klausing, Mayor
Neal J. Beets, City Manager
Adjournment
REQUEST FOR COUNCIL ACTION
Date: 5/17/04
Item No: 4.a
Department ApprovaL• Manager Approved:
�� r� � �.�� �
Item Description: Approval of Payments
Agenda Section:
Consent
Introduction
State Statute requires the City Council to approve a11 payment of claims. The following
summary of claims has been submitted to the City for payment.
A detailed report of the claims is attached. City Staff have reviewed the claims and considers
them to be appropriate for the goods and services received.
Staff Recommendation
Staff recommends approval of all payment of claims.
Council Action Requested
Approve payment of claims as submitted.
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REQUEST FOR COUNCIL ACTION
Date: 511712004
Item No: 4b
Department Approval: Manager Approved:
��� � �� �� ���
Agenda Section:
Consent
Item Description: Request for Approval of General Purchases and/or Contracts Exceeding $5,000
Introduction
On April 15, 2002, the City Council established by ordinance, the requirement that all general
purchases and/or contracts in excess of $5,000 is approved by the Council.
City Staff from various departments have submitted the enclosed items for Council review and
approvaL Funding for all items is provided for in the current operating or capital budget. The
items include the following:
a) The Fire Department is on a 10-year replacement schedule for fire turnout gear. This
purchase completes the full replacement of all turnout gear.
b) The storage system is part of the building renovation project and will allow for the added
storage needs of moving Parks & Recreation, Fire, and IT back to City Hall.
Staff Recommendation
Staff recommends the City Council approve the submitted items.
Council Action Requested
Approve submitted list of general purchases and/or contracts for services.
�
� � �
Report for City Council
Date: May 10,2004
Item Number: 6.
Department Approval Manager Approval Agenda Section
Item Description:
Final Report from Ad Hoc Litter Control Committee
Background
In February the Ad Hoc Litter Control Committee was formed of individuals from the community.
Representatives were from the following areas: council, staff (3), churches, schools, business,
citizen at large (2), and service organizations. There were a total of 10 people on the committee.
The project began with 4921etters that were sent out to businesses, churches, schools, neighborhood
watch citizens, civic organizations, and scouting troops. This letter asked for theirparticipation in
picking up litter in Roseville. Other communications included letters to the editor, news releases
and the Roseville Wrap. The committee then purchased or had donated litter-picking supplies.
Volunteers began calling to sign up for a pick up date. At each scheduled date for litter pick-up,
volunteers would meet at City Hall for supplies and then would be assigned a particular location to
pick up litter for 2 hours. When they were finished the volunteers would come back to City Hall
with their supplies and have a beverage and a snack. Volunteers were also given a City of Roseville
mug and pin as a token of appreciation.
Volunteers
We had a respectable number of volunteers sign up to pick up litter. Many of the volunteers picked
litter on more than one day. The volunteers were very happy to be involved in this effort and
thought it to be very worthwhile. One of our volunteers, Ed Obeda, whom also is a committee
member, participated in every one of the organized litter-picking dates. He also did some extra pick
up dates with Council member Tom Kough. We would like to thank Ed Obeda for his dedication to
this project. (See attached listing of registered volunteers.) There were a few citizens who were
unable to commit to a time in April, but were going to pick litter when they were out on their daily
walks. Also, Northwestern College sent students to pick litter, as part of their Service Day on April
1 there was approximately 50 students. On April 17 pick-up date 31 parents, scouts, and siblings of
Cub Scout Pack i� I�� picked litter at Langton Lake Park. They hauled an amazing amount of junk
out of the wooded park area.
Benefits of project
The volunteers for this litter pick-up project accumulated approximately 200 bags of litter and many
larger items. We concentrated our litter-picking efforts on Rosevilleparks, and right-of-ways. We
also had some volunteers who wished to dedicate theirpicking to Hwy 36 ramps and Snelling
Avenue, and so portions of those State controlled areas were also cleaned up. The MNDOT
program, "Adopt-A-Highway", adopts all of those State controlled areas.
Locations where litter was picked up
Walnut Street and Terminal Road (Unisys Corp. organized their employees for a cleanup day)
Co. Rd B from 280 to Fairview
Hwy 36 to south bound Cleveland ramp
Rosegate from Cleveland to Long Lake Road
Cleveland Avenue and Service Drive from Co. Rd C to Fairview
Co. Rd C and 35W ramp northwest loop
Commerce from Nat'1 American Univ. to Co. Rd. B
Co. Rd. B2 from Snelling Bridge to Cedarholm Golf Course and the B2/Snelling Ave. Ramp loops
Snelling Avenue from Hamline to Co. Rd B2
Co. Rd. C from Lexington to Fairview Ave.
Oasis Park
Langton Lake Park
Veterans Park
Lexington and Co. Rd C2 south east comer
Dale Street from Larpenteur to Ryan Avenue
Rice Street and Co. Rd. B comer and ramp area
Hamline Avenue ramps to Hwy 36 east and west
Budget Report
We were given a budget of $2,500. We have stayed within that limit. Here is a breakdown of how
the funds were spent.
Budget: $2,500
Salary: $1,740 (108.75 hours)
Mailing: 182
Supplies: 395
Food & Beverage: 46
Total Spent: 2,363
Amount Remaining in budget: 137
Donations
The project received a check from the North American Banking Company, payable to the City of
Roseville, in the amount of $500. Also, Ramsey County and MNDOT gave the project about 300
orange and yellow garbage bags. Ed Obeda donated pop and juice. Stephanie Tyree from No.
Heights Lutheran Church donated 5-6 pairs of gloves.
Requested Council Action
The Committee believes this is a worthwhile effort, and it will take time to build a base of
volunteers. The Committee requests that the Council give consideration to annual funding for this
project. Perhaps next year for "Keep RosevilleBeautiful" month the campaign can be kicked off
with a Litter Pick-Up Event with smaller coordinated pick-up dates to follow throughout the month
of April.
AD-HOC LITTER COMMITTEE FOR ROSEVIL�.E
Member Phone �mail Represents
Michael Bilski — � Business
StephanieTyree
Wayne Anderser
Ed Obeda
Kay Thorpe
Carolyn Curti
Patty Hoag
Tim Pratt
Tom Kough
Laura Larsen
Denny Harris
Churches
Churches
Citizen
Citizen
City
City
City
Council
Schools
Service Org.
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Neal Beets, City M �ef
Chris Miller, �'Mtt�t�� �i�to ��
Date: May 17,2004
Re: Report on Redevelopment and Financing Tools Study
Date: OS/17/04
Item: 7.
Financing Tools for
Development &
Redevelopment
Background
Over the next year, the City is expected to consider various development proposals within the
Twin Lakes and other redevelopment areas. In Twin Lakes, the size and scope of these
proposals will be sizeable and will likely entail a complex financing plan. It's highly likely that
any development proposal for Twin Lakes will include a request for public financing assistance.
To ensure that the Council is fully prepared to evaluate these requests, Staff has commissioned a
panel of advisors to prepare an overview of the various public financing options and strategies.
Over the past several months, Springsted, the City's financial advisors, along with assistance
from Briggs & Morgan and Krass Monroe, the City's bond counsel and development attorney
respectively, has been developing an overview of redevelopment and financing tools. A conv �f
the re�ort is attached.
Redevelopment and Financing Tools Report
This Report is designed to give the Council not only an overview of the various public financing
assistance options, but also outlines the risk/reward relationships involved. In addition, the study
also identifies the types of questions that should be asked when determining the appropriate level
of public assistance.
The Report should serve as a management tool for all development projects, but is primarily
focused on the Twin Lakes RedevelopmentArea, and projects of similar magnitude.
Scheduled Presentation
At the May 17, 2004 Council Study Session, Springsted will lead a prepared 30-40 minute
presentation at the worksession. In addition, the City's bond counsel and development attorney
will also be present to help answer any questions the Council may have.
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City of Roseville, Minnesota
Redevelopment and Financial Tools Study
April 30, 2004
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Prepared by:
� Springsted Incorporated
85 E. Seventh Place, Suite 100
� St. Paul, MN 55101-2887
(651) 223-3000
www. springsted.com
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L7es Molnas OtfJce:
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Des Moines, IA 50309-2200
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Minneapolis Otlice:
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Minn�polis,MN 55402
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Suite A
Milwaukee, WI 53217
414.247.8686
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Washington, D.C. OMc�:
2121 K Street NW
Suite 800
Washington, D.C. 20037
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City of Roseville, Minnesota
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TABLE OF CONTENTS
PAGE(S)
� INTRODUCTION .......................................................................................... 3
� ECONOMIC DEVELOPMENTAND REDEVELOPMENTTOOLS
Tax Increment Financing .................................................................... �
� Tax Abatement .................................................................................. 5
Metropolitan Council Livable Communities Grant ............................... �
EminentDomain ................................................................................. 8
� ECONOMIC DEVELOPMENTAND REDEVELOPMENTCONCEPTS
SpecialLegislation . ............................................................................ �
Fiscal Dispanties Application in TI F Distncts ...................................... w�
� Fiscal Dispanties ................................................................................ a�
TheMarket ....................... . . .......... ................................................ � 1
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What is RedevelopmentAssistance? ................................................. ��
�How Do We Measure an Appropnate Amount of Assistance?............ � 2
# Leverage ........................................................................................... 7 �
� FINANCING TOOLS AND CONCEPTS
Pay-As-You-Go(PAYGO) ................................................................. 1�
General Obligation Bonds .................................................................. 7�
�Revenue Bonds .................................................................................. ��
. Tax Increment Financing Bonds ......................................................... t�
Abatement Bonds .. .......................................................................... �7
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� Tax Exempt Financing _ Conduit Debt :::::::::::::::::::::::::::::::::::::::::::::::: ��
Utiliry Financing, ,,,,,,. . .. ��
Special Assessment Bonds ........ ........ ......... ......... ......... ........
� CASE STUDIES ........................................................................................... 1�
� CITY RISK-REIIVARD SPECTRUM .............................................................. �4
SPECIAL LEGISLATIOIV ............................................................. APPENDIX A
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, City �' Roseville, Minnesota
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Introduction
The purpose of this study is to develop an educational guide which can be used to
assist the City aF Roseville with the redevelopment of Twin Lakes and other
development in the City. This study will provide an overview aF specific
development and redevelopment tools, concepts, and financing issues, which in
all likelihood will be applicable to projects proposed in the near future.
� The Springsted study team began the process with a meeting of all appropnate
City Staff, and the City's development consultants and bond attorney. The
discussion centered on the redevelopment issues in the City, and specifically on
� the tools and concepts that are most likely to be utilized. This report contains an
instructional summary of these primary development/redevelopment tools and
financing concepts.
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A. ECONOMIC DEVELOPMENT AND
REDEVELOPMENT TOOLS
This section focuses on specific tools and programs that entities are statutorily
authorized to use to facilitate redevelopment.
1. Ta�c Increment Financing
(Minnesota Statutes Chapter 469.174 — 469.1791)
Tax Increment Financing (TIF) uses the increased property taxes generated by
'� new real estate development within a defined geographic area to pay for certain
�� eligible costs associated with the new development. The value that is "captured"
(i.e. the increase in value over the year the TI F district was established) generates
� property taxes. These incremental property taxes are collected by the Authority
creating the district (City, EDA, HRA, etc.) and then appropriated to the project.
The incremental taxes are used to assist eligible project costs such as land
acquisition, demolition, public and site improvements, and related consulting and
� administrative costs. The value aF the property prior to development (i.e., the
"non-captured" portion or "base value") continues to generate property taxes and
is distributed to all appropriatetaxing jurisdictions.
'� The justification for the use of TI F rests solely with the "But For" test. I n order for
the City to create a TIF district it must make a finding that the new development
� would not occur "but for" the use of tax increment financing. Counties and school
districts may challenge this finding, because creating a TIF districtwill not result in
any enhancement to their general tax base until after the TIF district is terminated.
The term of a TIF district varies depending upon the type of district created.
� Project costs can be financed with general obligation tax increment bonds, straight
revenue bonds, or pay-as-you-go notes. Financing options are discussed in a
.� later section of this report. Tax increment revenues may be spent outside of the
: � TIF district or "pooled" with other districts, but these pooled expenditures carry
with them some fairly significant restrictions.
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Ciiy of Roseville, Minnesota
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Types of TIF Districts Most Likelv to be Used in Roseville:
� Each district must meet certain cntena. The types, criteria and maximum
timeframes are described below.
� a) Redevelopment District
� A redevelopment distnct is a type of TI F distnct consisting of a project, or portions
of a project, in which one af the following conditions exists, and is reasonably
distributed throughoutthe district:
� ■ parcels compnsing at least 70% of the area of the distnct are occupied by
buildings, streets, utilities, paved or gravel parking lots, or other similar
structures, and more than 50% of the buildings, not including outbuildings,
� are structurally substandard, requinng substantial renovation or clearance.
A parcel is deemed "occupied" if at least 15% of the area of the parcel
k contains buildings, streets, utilities, paved or gravel parking lots, or other
similar structures;
� ■ the property consists of vacant, unused, underused, inappropnately or
infrequently used railyards, rail storage facilities, or excessive or vacated
railroad nght-of-ways; or
-� ■ tank facilities, or property whose immediately previous use was for tank
facilities, which have or had a capacity of more than one million gallons,
are located adjacent to rail facilities, and have been removed, or are
unused, underused, or inappropnately or infrequently used.
� "Structurally substandard" is defined as buildings containing defects or
� deficiencies in structural elements, essential utilities and facilities, light and
� ventilation, fire protection (including egress), layout and condition of intenor
,� partitions, or similar factors. A building is not substandard if it is in compliance
with the building code applicable to a new building, or could be modified to satisfy
� the existing code at a cost of less than 15% of the cost of constructing a new
structure of the same size and type.
� At least 90% of the tax increment from a redevelopment distnct must be used to
finance the cost of correcting conditions that allow designation as a
redevelopment distnct.
� The maximum duration of a redevelopment distnct is 25 years from receipt of the
first tax increment.
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b) Housing District
A housing distnct is a type of TIF district consisting of a project intended for
occupancy by persons or families of low and moderate income. Low and
moderate income is defined in a variety of federal, state and municipal legislation.
A project does not qualify if the fair market value of the improvements constructed
for uses other than "low and moderate income housing" are more than 20% of the
total fair market value of all the planned improvements. The fair market value of
the improvements may be determined using the cost of construction, capitalized
income, or another appropnate method of estimating market value.
� For owner-occupied residential property, 95% of the housing units must be initially
purchased and occupied by individuals whose family income is less than or equal
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to the income requirements for qualified mortgage bond projects under Section
� 143(f) of the Internal Revenue Code. The income requirements under this code
�.� are met only if all owner financing provided under the issue is provided for
mortgagors whose family income is 115 percent or less of the applicable median
� family income. For residential rental property, the property must satisfy the
income requirements for a qualified residential rental project as defined in section
142(d) of the Internal Revenue Code. A rental property also satisfies the above
� requirements if 50 percent of the residential units in the project are occupied by
individuals whose income is 80 percent or less of the area median gross income.
In addition, a TIF district may be designated a"qualified housing district� if (1) the
rental units benefited from tax increment financing meet all the requirements for a
low income housing credit or (2) at least 95% of the owner-occupied units
benefited from tax increment financing are purchased by individuals whose family
income is less than or equal to the income requirements for qualified mortgage
bond projects under section 143(f) of the Internal Revenue Code.
A site that could accommodate a housing TIF district does not automatically meet
the requirements of a Redevelopment TIF district. The two are often mutually
exclusive.
2. Tax Abatement
(Minnesota Statutes Chapter 469.1812-1815)
Minnesota Statutes refer to tax abatement as the deferral of property taxes.
Under Minnesota law, taxes due on real property subject to tax abatement must
still be paid as due. If tax abatement is in place, the appropriate portion of the
taxes generated from the benefited properties can be applied to development
purposes. These taxes must be used to offset the costs agreed to under an
abatement agreement.
Tax abatement can be generated on land and existing buildings as well as on new
improvements. Limited restrictions exist for the ultimate use. The maximum
aggregate amount of abatementfor a political subdivision is the greaterof 1�'s of
the current tax levy or $200,000. Examples of the types of properties that can be
abated include, but are not limited to:
- t�r�i77rn�:�r� 3 r'�I'tJ�y;r:�l
■ Retail
Housing
� Cities, counties, towns, and school districts all have the authority to grant
� abatements. In addition, the county and school district affected by the abatement
have the option of declining participation. If one of the jurisdictions should choose
� to decline, the maximum duration of abatement is 15 years. In the case in which
the city (or town), county, and school district all participate, the maximum term of
the abatement is 10 years.
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Ciiy of Roseville, Minnesota
In order for a city, town, county, or schoal district to utilize tax abatement, the
following findings must be made:
The benefits gained must equal or exceed the cost to the political
subdivision; and
it must be in the public interest because it does one of the following:
1. I ncreases or preserves the tax base
2. Provides employment opportunities
3. Provides or helps acquire or construct public facilities
4. Helps redevelop or renew blighted areas
5. Helps provide access to services
6. Finances or provides for public infrastructure
The abatement approval process is much simpler than tax increment, consisting of
the following steps: calling for a public hearing, publishing a notice of the hearing,
conducting the hearing, and passing an abatement resolution.
Dollars generated through abatement carry a minimal number of spending
restrictions compared to tax increment. However, the revenues generated from
abatement are typically less than revenues generated in a redevelopment TIF
District, because abatement collections by the City are capped at 10% of the
jurisdiction's levy, and participation by other taxing entities requires their approval.
3. Metropolitan Council Livable Communities Grant
(Minnesota Statutes Chapter 473.25 - 255)
The Metropolitan Council works with communities in the seven-county
metropolitan area to help them grow and redevelop by providing tools for smart
growth. Through the Livable Communities Act (LCA), the Council will award 4
types of grants to cities to:
� Clean up polluted land for redevelopment and new jobs,
■ Create model development or redevelopment that incorporates efficient
use of land, a range of housing types and costs, commercial and
community uses, walkable neighborhoods, and easy access to transit and
open space,
■ Create affordable housing opportunities, and
� Develop innovative and inclusionary housing that includes a variety of
housing types and prices, while demonstrating cost reduction through local
regulatory incentives.
a) Tax Base Revitalization Account W Restoring Land to productive use
According to the Metropolitan Council, cleaning up polluted land for redevelop-
ment and productive uses creates jobs and fuels the region's economic engine.
The result is a cleaner environment, revitalized communities, and growth directed
to central cities and older suburbs where costly infrastructure like roads and
sewers is already in place.
Since 1996, the Council has awarded 127 grants totaling $44.5 million to 26
communities from the Tax Base Revitalization Account (TBRA) to clean up and
redevelop 996 acres of contaminated land. These projects leveraged an
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additional $1.5 billion in private investment, creating or retaining over 12,000 jobs
with new jobs averaging $12.72 per hour, and a net tax capacity increase in the
region of $29.2 million.
b) Livable Communities Demonstration Accourrt - Creating model smart
growth development
Wth an estimated 3.4 million people expected to live in the region by 2020, the
Metropolitan Council believes that the region must find smarter ways to grow,
preserve open space, protect valuable farmland, and decrease traffic congestion.
An increasingly popular choice is development and redevelopment that is
accessible to transit and has a mix of residential and commercial uses.
The Livable Communities Demonstration Account (LCDA) provides funding to
cities for model developments that create or enhance town centers, gathering
places and other destinations for community residents. Since 1996, the Council
has awarded 92 grants totaling $35.7 million to projects In 36 communities. The
grants have leveraged over $994 million in private investment and $396 million in
other public investment.
c) Local Housing Incentive Accourrt - Building affordable housing
The Metropolitan Council has stated that affordable housing choices are key to
economically healthy and livable communities. Cities have difficulty attracting
teachers, police officers, day care providers and other essential workers to
communities without housing choices for a mix of ages and incomes. The goal of
the Local Housing Incentive Account (LHIA) is to help expand affordable rental
and ownership housing for people at all stages of the life cycle throughout the
region.
Since 1996, the Council has awarded 70 grants totaling $11 million to help 45
communities build or rehabilitate affordable housing. The grants leveraged $191
million in total investment to develop 1,414 new rental units, including 995
affordable to households with incomes lower than average and 195 Hollman units.
Other accomplishments include:
■ rehabilitation of 539 affordable rental units,
■ development of up to 434 new affordable ownership units,
■ rehabilitation of up to 219-237 affordable ownership units, and
■ home improvement loans to over 1,100 homeowners.
d) Inclusionary Housing Accourrt' Incentives to lower the cost of housing
According to the Metropolitan Council, area residents should have an option
regarding where to live and work and how to get around the region. The Council's
Inclusionary Housing Account provides funding for housing projects that include a
mix of housing types and prices and demonstrate cost reduction or cost avoidance
through regulatory incentives, such as density bonuses or waiver of availability
charges, made available by the local community for selected projects.
Using a one-time state appropriation, the council in 2000 awarded 11 grants
totaling $4.2 million to eight communities to develop 112 new affordable
condominiums and townhomes, and 475 new rental units. The funds leveraged
$106 million in investmentsfor the projects.
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4. Eminent Domain
� (Minnesota Statutes 465.01,117,469.126,469.131)
Eminent domain, or "condemnationn as it is commonly referred to, is a tool which
� can be used to obtain control over redevelopment sites where mutual agreement
between the buyer and seller cannot be reached. Eminent domain is most often
the option of last resort, but sometimes it can be used amicably ("fnendly
� condemnation") to assist the seller with benefits allowed under the Federal Tax
Code.
A city may exercise the right of eminent domain for the purpose of acquinng
� pnvate property for any purpose for which it is authonzed by law. Its use in the
process of economic development or redevelopment is authonzed by the City's
designation of a development district within the boundaries of the City. Within
� such districts the City may, among other things, acquire land or easements
through negotiation or through powers of eminent domain.
"Site control^ is of great significance in the realm of a redevelopment project.
r� VUthout site control, whether by ownership, option agreement, or at minimum an
indication from the property owner regarding their willingness to sell, most other
discussion points are moot. Discussions about any level of development
� assistance would generally not be a high prionty without knowing the most
� significant factor upon which they depend — the pnce of the property. I n some
cases attempting to attract developers to a site may be impossible due to the
unknowns surrounding the purchase or even availability of the site.
Within the context of Eminent Domain, site control is a sensitive issue. Such
discussion is generally resewed for specific redevelopment project components,
� and almost always as a last resort. Aside from the inherent nsk, case law
generally prohibits using Eminent Domain to assemble properties on a speculative
basis.
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B. ECONOMIC DEVELOPMENT AND
� REDEVELOPMENT CONCEPTS
This section focuses on concepts which the City could employ to facilitate
� redevelopment efforts within the community.
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1. Special Legislation
Many cities pursue legislation to assist them in addressing challenges which are
unique to their community or that they would be unable to resolve utilizing existing
law. This has often been the case for redevelopment areas in urban and
suburban environments.
� Well-designed special legislation has the best chance of being approved if it acts
to balance the provision of power with the minimum requirements necessary to
meet the challenges for which it is designed. Drafting and proposing new laws is
integral to the day-to-day legislative process and should continue to be considered
� part of Roseville's programmatic solution to meeting the redevelopment
challenges of Twin Lakes.
� Roseville proposed special legislation in 2003, but was unsuccessful in getting the
legislation passed. The cities of New Hope, Moorhead, Hopkins, and New
Brighton passed special legislation allowing the following activities:
+ Identification of a specific geographic area for a soils condition district
or redevelopment district
* F�cpanded pooling rules and extension of the 5-year rule
* Additional remedies for addressing deficits resulting from the 2001
property tax changes
t F�ctension of the term of a redevelopment tax increment district
�� Appendix A contains samples of special TIF legislation that was recently achieved
by New Hope, Moorhead, Hopkins, and New Brighton, as well as proposed
� legislation for the City of Roseville that was not successful in the 2003 legislative
session.
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2. Fiscal Disparities Application in TIF Districts
Fiscal Disparities
3 State law requires new commercial-industnal properties in the 7-county
Metropolitan Area and Taconite Tax Relief Area to contribute 40% of
their commercial industrial valuation to an area-wide pool for re-
distribution to all local taxing junsdictions.
� For TIF districts with new commercial-industnal development, the �it�+
must decide whether the fiscal disparities contnbution will be made from
valuation within the TI F district or from commercial-industnal properties
located within the City but outside of the TIF district. We are not aware
of any comprehensive database reporting the number of entities taking
fiscal dispantiesfrom within vs. outside their distncts.
� How does this affect the TI F distnct and related increment revenue?
� '�.F District Net Tax Capacity
Without/With Fiscal Disparities Contribution
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Without
(Option A)
with
(Option g)
Captured
Net TaY
Capacity
(2 60%)
Fiscal
Disparities
Contribution
(� 40%)
(Original Net Tax
Capacity)
The table above shows that by electing to have the TI F Distnct contnbute to the
Fiscal Dispanties pool (Option B), the amount of captured net tax capacity, and
subsequently the increment, is reduced by up to 40%.
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City of Rosevilie, Minnesota
Primary Impacts
If the fiscal disparities contribution comes from inside the TIF district, less tax
increment revenue results, which restricts the level of funding for the project.
If the fiscal disparities contribution comes from outside the TIF district, the
converse is true, increasing the level of tax increment revenues.
Secondary Impacts
When the fiscal disparities contribution is made from outside the TIF district, an
amount equal to the amount the TIF district would have contributed, must come
from other commercial-industrialproperties within the City.
� The potential exists for City tax rate increases dependent on the relative
magnitude of the new development with respect to the City's total tax
capacity. When the fiscal disparities contribution is made from outside of
the TI F district, the City's total gross tax capacity is reduced by both the
TIF captured tax capacity and the fiscal disparities contribution. This can
lead to a potentially higher City tax rate.
Y Each development is unique; therefore, the impact of selecting Option A
� or Option B needs to be balanced with the benefits achieved by the
.+ project. Such benefits to the community should be weighed against the
impact, and thereafter a determination could be made regarding whether
• the investment is worth the cost.
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3. The Market
For every development, there is a defined demand for the type of product which
will be produced, whether that product is office, apartment, warehouse, or retail
space, or an owner-occupiedfor-sale residential home. This demand is driven by
a number of factors, and arguably the most important is location. A prime location
drives a higher market rate that a developer is willing to pay for land upon which to
build the project.
Environmental conditions notwithstanding, the demand for different types of
development products is not generally influenced by what currently occupies the
site. Whether the redevelopment site itself is occupied by an office building or an
aging industrial complex, neither have a significantbearing on the amount which a
developer is willing to pay for the land; however, should the site be surrounded by
other substandard uses or underutilized buildings, their influence may be great.
This poses a significant challenge to redevelopment, because the costs of
acquisition, demolition, relocation, and infrastructure are typically offset primarily
by what a developer is willing to pay for the land.
I n Twin Lakes, each parcel's current redevelopmentpotential is influenced by what
is adjacent. This challenge is magnified in the early stages of any large scale
redevelopment, but as each new project is constructed on a parcel, the value of
the remaining properties is enhanced. Often the greatest assistance is necessary
in the earliest stages of a multi-phase redevelopmentproject. The construction of
new projects in the redevelopment area causes appreciation of land prices,
creating a greater revenue source to pay for acquisition, demolition and relocation
costs. However, appreciation of land prices for the remaining projects may make
them unaffordable to the developer or the City unless site control is maintained.
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When a municipality purchases a large redevelopment area, it is typically doing
just that - protecting itself from higher future costs.
The other component of the market, related to the price a developer is willing to
pay for land, is a developer's rate of retum. Rate of return can be measured in a
multitude of ways, and is driven by vanous factors including the type of project
being constructed. Projects that produce a higher rate of retum may allow a
developer to increase its land pnce, which could help offset some of the
extraordinary redevelopment costs.
It is important to understand that market land prices and rate of retum cannot be
examined in a vacuum. There are numerous factors, many af them subjective,
which influence both sides af the equation.
4. What is Redevelopment Assistance?
Redevelopment assistance can be defined in any number of different ways, but in
�a typical redevelopment project it would likely be defined as "the difference
� between what a developer pays for the land, and the cost of readying the land for
development".
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�Acquisition, relocation, remediation, demolition]—[$ developer is willing to pay for the land]
= redevelopment assistance
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(750,000 actual cost] —{��� price paid by developer] = 250,000 redevelopment
assistance
It is important to understand that the $250,000 referenced in the above example,
although sometimes referred to as a"subsidy", does not necessarily provide a
direct monetary benefit to the developer. For example, the same project might
just as easily be proposed on an existing vacant piece of property in another
nearly identical market, therefore requinng no assistance. If both projects are
constructed, one will require assistance, the other will not, and both will net the
developer a rate of retum on investment, all other things being equal, which is
almost identical. Most requests for assistance in a redevelopment project are
typically necessary to "level the playing field" so that the redevelopment property
can compete with other "development ready", or vacant, properties in the
marketplace.
5. How Do We Measure an Appropriate Amount of Assistance?
Arriving at a specific amount can be a fairly subjective task. There are, however,
some defined steps that can be taken to achieve a companson. One is simply to
determine the market value of the land given the proposed new use, and providing
funding to that level. This method works well when the redeveloper is pnncipally a
land redeveloper, and not the end user, which is oftentimesthe case.
Another method is to determine the "Intemal Rate of Retum", or IRR, which is a
method of analyzing a project which allows for the consideration of the time value
af money and finds the interest rate that is equal to the dollar retums projected
from the project. The IRR which a developer might find acceptable can vary
widely based on their financial capacity and their understanding and acceptance of
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certain levels of nsk and rewards in the marketplace. This method provides
benchmarks to determine the reasonableness of the redevelopment assistance
requested after considering the developer's return on investment. For example:
. I s the IRR of the project without assistance within an "acceptable" range?
o If so, why does the developer need any assistance?
• I s the IRR of the project � assistance above an acceptable range?
o If so, does the developer truly need 100% of the assistance?
The reference to "acceptable range" is the area where subjectivity anses. It isn't
possible to define an acceptable range for a project until that particular project can
be analyzed, but typically redevelopment will require a 10-year intemal rate of
return of between 13% and 20%. Redevelopment projects are complex and time-
consuming, often requinng that a high level of resources be provided by the
developer up-front, prior to any project approvals. This is money completely at
nsk. Developers that have the resources (time, talent, and hard cash) to put into a
redevelopment project often expect a higher rate of return than they would in a
typical real estate transaction. Given this, what may be an "acceptable range of
retum" to a developer may seem exorbitant to the public sector, whose tax dollars
are being used to facilitate the redevelopment of the site.
Although v� may be able to quantify on paper the amount of assistance
necessary to do the deal, in certain cases there has been some willingness for
policy makers to provide assistance over and above that amount, depending upon
other circumstances of the project. For example, in some communities the
creation af 50 high-paying jobs, or the redevelopment of a high-profile property,
may be deemed such a worthwhile project as to dictate assistance which would
result in a developer's rate af retum on the high end of the average range for a
similar investment. The full benefit of this type of project may not be quantifiable.
For example, the project may provide a significant boost to the local economy,
which will positively impact the existing business community, and enhance
housing and cultural growth, creating a more livablecommunity.
The example above demonstrates the subjective nature of ineasunng an
� appropnate amount of assistance. There are many ways to measure the "worth"
of such a public investment, apart from simply examining the results of
quantitative analysis. Other issues that may influence Council decisions include:
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• Redevelopmentconsistent with City's long term goals and objectives
. Redevelopment addresses other unmet needs in the community
6. Leverage
There are many components of a redevelopment project which can directly impact
� a City's financial secunty. Risk can be addressed and controlled to some extent
within the environment of a redevelopment agreement. A pnmary issue which
needs to be addressed is timing. Even though an agreement may be reached
resulting in the City providing "up-fronY' dollars for a project, there are many timing
_� events which can be negotiated within the context of the redevelopment
agreement to minimize nsk. Inherent in any project is the fact that the developer
wants dollars to flow as quickly as possible to the pro�ect, and the City ideally
1 wants to retain dollars as long as possible so that it can take a measurement of
� the project's viability (or lack thereo�.
SPRINCSTED Rsg� 13
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Cify of Roseville, Minnesot�
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Typically the City's protection lies in its ability to tie its assistance to the following
activities:
� Financing commitments
Property acquisition
� Obtaining building permits
. Value threshold of construction (e.g. 25%, 50%, 75%, full build-out)
Assistance flowing to a project can be timed to minimize exposure. Generally
these dollars are most secure if allowed to flow to the project upon full build-out, or
comaletion of building construction, the result of which is an increase in the tax
base. Actual creation of the new tax base is important because it most often is the
funding source for the assistance. The true creation of the new tax base provides
some secunty, but does not cover every eventuality. Once the tax base ewsts, it
is still possible that its capacity could be reduced through changes in the property
tax classification rates, TIF or abatement law, or other unforeseen circumstances.
� Other methods of protection include penalty payments or even a"reversion
clause" in the redevelopment agreement, which acts to allow the land or another
asset of the project to "revert"back to the City in an event of default.
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Ciiy of Roseville, Minnesota
Financing Tools and Concepts
This section discusses various methods to finance the public improvements
required for new development and redevelopment projects. There are usually at
least two components to finance: (1) infrastructure such as utilities, streets and
roads necessary to allow access and service, and (2) a negotiated assistance
package related to public improvements directly benefiting the project.
The infrastructure for new residential properties is usually built to support a
development area, and the cost per lot is folded into the lot or home selling pnce.
The costs and requirements for a typical lot are fairly standard. For large
commercial properties, the infrastructure required is negotiated along with plan
review and approval. The necessary parking, size of pipes, signage and required
access are agreed to, along with agreement on how much the developer must pay
for these improvements. The portion benefiting only the new development is
generally paid by the developer, and the impr,ovements that may help the
developer but also improve the area for future and existing properties are typically
shared or paid by the City.
Negotiated redevelopment assistance is generally reserved for highly desirable
developments that meet the City's criteria for tax base growth, job creation,
affordable housing, community service, or a particular business segment the City
has been targeting. The tax increment act, abatement act, and grant programs
limit the items that the City may pay for, and include public improvements such as
acquisition, demolition, relocation, land, parking, landscaping, infrastructure,
sidewalks, etc. The level of assistance may be determined by specific public
improvements to be funded by the City, a percentage of value, or a flat dollar
amount, as long as it is used to pay for public improvements. I n the case of Twin
Lakes, assistance is required to level the playing field with vacant, development-
ready parcels of property in other parts af the metropolitan area.
� The financing tools below address vanous methods the City may employ to initially
finance the improvements, or to reimburse the developer for public improvements,
based on certain assistance provided to the redevelopment project. While ideally
it would be useful to assign a nsk spectrum to the tools listed in this section, this is
� not possible without answering a significant number of questions about a
particular develo pment. We fell that this process, without s pecific critena
addressing other hypothetical variables, can be very subjective and therefore
� limited in its usefulness. We have, however, provided general commentary
regarding the perceived nsk of each of the financing tools listed.
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.� SPRINGSTED
1. Pay as You Go (PAYGO)
Tax Increment may be used to repay the developer for public improvements on a
pay as you go basis, or to pay debt service on Tax Increment revenue bonds. Pay
as you go financing consists af an agreement between the City (or Authority) and
the developer, to make payments to the developer each year based on actual TI
(Tax Increment) collections that year. Only tax increment generated from the
project is used for repayment, so if there is not enough increment annually or in
total to repay the developer for all of the costs agreed upon including interest, the
City (or Authority) is not obligated to make up the difference.
Cities that offer bonds or guaranteed reimbursements may be looked upon more
favorably by developers searching for a financially viable site.
Ra�e 15
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F'AYGO is generally viewed as a tool carrying less risk for the City.
2. General Obligation Bonds
General obligation bonds pledge the full faith and credit of the City's tax base and
require the City to levy, as necessary, to guarantee the payment of the bonds.
The City's Aa1/AA bond rating makes Roseville's general obligation bonds very
marketable, as the buyer of the bonds is given high assurance of repayment.
GO Improvement Bonds, GO Equipment Certificates, GO Street Reconstruction
Bonds, G 0 Abatement Bonds and GO TI F Bonds may be issued without
referendum. I n the 2003 Legislative session, bonding authority was expanded to
allow bonds for certain essential city facilities without referendum, subject to caps
and adoption of a capital plan by resolution.
GO bonds are generally viewed as a tool carrying more risk for the City than
PAYGO or a non-GO backed debt instrument.
3. Revenue Bonds
Revenue bonds are non-general obligation bonds. They have a pledge of specific
revenue streams and do not require a levy should that revenue stream fall short of
the required debt service.
While bonding is considered a higher risk than PAYGO, there are features that
help to minimize the risk of default through credit enhancements including
insurance, debt service reserves, collateral, and debt service coverage ratios.
Credit enhancements primarily protect the bondholder, but by minimizing the risk
aF default, it allows the City time to address the shortfall and minimize any impact
on its credit rating.
# Insurance provides coverage for the bondholders, with repayment for any
payments covered by the insurer and subsequently recovered from the
issuer.
* A debt service reserve equal to one year's debt service is generally
required, but could range up to two years depending on other factors.
This reserve provides time for restructuring revenue streams to offset
shortfalls.
Pledging collateral such as the property acquired from bond proceeds
provides an asset necessary to satisfy the bondholders.
Debt service coverage is the number of times debt service is covered from
operating income. Investors usually require annual operating income of
approximately 125% of annual debt service, and sometimes as much as 200%,
depending upon other factors. The higher the ratio, the more contingency is
available to cover shortfalls.
General obligation pledges may be considered a greater risk to the community
because taxpayers may be required to finance any shortfall. In reality, even for
bonds without a general obligation pledge, most communities will do everything in
their power to avoid defaulting, including levying a tax if necessary to protect their
bond rating and reputation.
SPRINGSTED Page 16
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City of Roseville. Minnesota
Revenue bonds are generally viewed as a tool carrying nsk for the City somewhat
greater than PAYGO, but less than GO bonds.
4. Tax Increment Financing Bonds
Tax increments generated from Tax Increment Financing Districts may be pledged
to repay bond issues as explained in section A.I of this report. The City may
choose to issue general obligation tax increment bonds if at least 20% of the debt
service is paid from tax increments generated from the project being financed. Up
to 80% of the debt service could be paid from other revenue streams or tax levies.
Tax increment revenue bonds, without a general obligation pledge, are issued
when there are sufFcient tax increment and other revenues to cover the costs
without requinng a levy pledge. Cities may choose to levy if there is a shortfall,
but there isn't a pledge to do so.
The life af the bonds cannot exceed the life of the distnct, and annual debt service
is structured to cover annual payments, in accordance with the projected TIF
revenue stream.
The measure of nsk for this tool is dependent upon whether the Tax Increment
bonds are stnctly revenue based, or GO backed.
5. Abatement Bonds
The abatement tool, as explained in Section 2 of this report, allows the City to levy
outside of levy limits in an amount determined based on the properties to be
abated. Unlike TIF, where tax is captured from the properties in the distnct, an
abatement levy is certified based on the value of property taxes generated from
properties benefiting from the improvement. The abatement term is fixed for up to
ten or fifteen years, depending on participation from other taxing entities.
Abatement can be used on existing property, as well as on new value. However,
abatement of existing property may increase the tax rate on other properties in the
junsdiction.
The measure of nsk for this tool is dependent upon whether the Abatement bonds
are stnctly revenue based, or are GO backed.
6. Tax-Exempt Financing — Conduit Debt
(Minnesota Statufies Chapter 474A)
� Tax-exempt financing is a form of financing in which the interest on the bonds
issued is excluded for federal income tax purposes from the gross income of the
owners of the bonds. A govemmental body, educational institution or entity that
� qualifies as a"political subdivision" may qualify for tax-exempt financing. Such
entities may include agencies, authonties, boards, commissions, hospital districts,
and school distncts. Not-for-profit organizations created under Section 501(c)(3)
of the Intemal Revenue Code do not qualify directly as issuers of tax exempt
.� obligations, but can qualify in other ways.
� Some features and benefits af tax exempt financing include:
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Offers low borrowing rates
� Easy market access
• Provides flexible structure to meet budget and cash flow needs
SPRINCSTED ���� 17
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Preserves current capital dollars
Allows debt to be repaid over time by the users af the project
This option carries the least nsk of all the development tools because conduit debt
� does not affect the City's credit rating and the repayment is secured only from the
debtor's pledged revenue streams. There is neither ad valorem taxation nor other
City revenue streams pledged. The City is simply lending its issuance authority to
� allow the borrower a lower interest rate. In addition, there is often a fee charged
by a City for this service.
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7. Utility Financing
Utilities for new developments or redevelopments are negotiated as part of the
developer agreement. Utilities may be:
. installed by the developer and recovered from the buyer through the
selling pnce.
• installed by the City and recovered from assessments or payments
upon sale of the land by the developer
. installed by the city and paid through utilities fees from all users
� A city is authorized to issue revenue bonds with or without a general obligation
pledge.
These bonds are at risk if the utility infrastructure is created before such time as
_� the development is far enough along to assure that it will occur. New
infrastructure debt repayment may rely in part on additional revenues from the
new development as well as direct payments from the developer. Should the
.� development not occur, the other users may pay increased fees to make up any
�1 required shortfall.
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8. Special Assessment Bonds
Roads, streets, and other improvements may be financed by the city with bonds or
cash on hand and reimbursed by the property owner over time. The
reimbursementsare assessed and included on the semi-annual tax bill. Interest is
charged based on bond interest rates plus a fee for administration. Bonds are
sold at tax-exempt rates so the developer is given a lower interest rate than they
could obtain in the pnvate market.
Special assessment bonds may be sold, pledging the assessment revenue stream
to repay the bonds. Other revenues as well as property taxes may be pledged as
long as assessments repay at least 20% of the total debt service.
This risk is similar to a GO revenue bond; however, assessments are a lien on the
� property, essentially eliminating the possibility of non-collection. These bonds
provide some cash flow risk, but can generally be viewed as a secure revenue
stream.
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. SPRINGSTED Page 18
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City of Roseville, Minnesota
Percent TIF compared to total base:
Comparison of 2003 Tax Capacityto Captured Value
�T�� ��G.�'�v • - • I
0 T���7� �ii�} T�x ��p��la�r ,
$3�4.��_�� i �;�:��.�� - - - --� ' �I C���t�,rad 71F ���I�o I
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Source: MN Dept of Revenue
Captured TIF Value
As a Percentage of 2003 Tax Capacity
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SPRINGSTED Page 23
�r�� �f �4�s������, ��rarr�s���
City Risk-Reward Spectrum
Risk-Reward Spectrum
high
� ra . . . - - — � - � � — -- �---- - - - . .
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0 2 4 6 8 10
�� high
Reward
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The graph above illustrates the challenges of public sector redevelopment
projects. A City ideally wants to attract a project which fits into the bottom �
right hand corner, where risk is limited and rewards are high. Developers, for
the most part, also want to provide a low risk/high reward project for the
community, but that is not their primary objective - which is to make an
adequate return on investment. Developers are keenly aware of the reward
side of the equation. They often believe that as a project provides more of
the benefits a City desires, the City should bear more of the risk to make it
happen. In most cases, a developer will strive to shift risk away from itself
and transfer it to other parties. It is for this reason that risk and reward are
unlikely ever to be mutually exclusive — that is, the two will usually move in
union with each other. This relationship is similar to a personal investment
portfolio, where a high reward often requires higher risks.
Because of the subjective nature of the discussion of risk, it is impossible to
quantify. What one person might deem "risky" may not be by another. Also,
one person might consider 50 professional jabs as "high reward", while
another may not. What we hope to accomplish in the illustration above is to
depict the subjective nature of this exercise. Keep in mind that the chart
depicts risk-reward from the �� perspective.
If we were to describe specifically, down to very technical details, each of the
scenarios used to plot points A through E above, various individuals would
certainly assign a different value for that project on the chart. However, in
the final analysis we would conclude that those projects lying closest to the
blue line are more likely to occur than those lying further away.
Risk, used in the context of this discussion, does not have to be entirely �
related to using economic development tools or selling bonds. For example,
the Council may consider the risk involved in simply not taking any action to
SPRINGSTED Page 24
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Ciiy of Roseville, Minnesota
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redevelop Twin Lakes, although one might argue that such a position would
� eventually translate into a financial impact. Similarly, reward cannot only be
defined within a financial conte�, specifically as it relates to citizens' "quality
of lifen. "Retum on investment", discussed earlier in this report, might consist
� of landscaping amenities and public trails to one individual, or affordable
housing to another. Thus, identifying and measunng risk and reward is a
subjective exercise, dependent upon any number of variables including one's
� own life experiences.
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Appendix A
Appendix A: Special Legislation
Sec. 10. [CITY OF NEW HOPE; TAX INCREMENT FINANCING DISTRICT.]
Subdivision l. [SPECIAL RULES.] (a) At the election of the
city, upon adoption of the tax increment financinq plan for a
district or districts described in this section, the rules
provided under this section apply to each such district.
For purposes of this section, "district" means a
redevelopment or soils condition tax increment financing
district established by the city of New Hope or the economic
development authority of the city within the following area:
beqinninq at the intersection of Winnetka Avenue N. and the
westerly extension of 58th Avenue N., east on the westerly
extension of 58th Avenue N. to Sumter Avenue N., south on Sumter
Avenue N. to Bass Lake Road, east on Bass Lake Road to the city
boundaries of New Hope and Crvstal, MN, south'alona that citv
west on 53rc1 Avenue N. to Winnetka Avenue N., north on Winnetka
Avenue N. to 55th Avenue N., west on 55th Avenue N. to Zealand
Avenue N., north on Zealand Avenue N. to Bass Lake Road, east on
Bass Lake Road to Yukon Avenue N., north on Yukon Avenue N. to
Meadow Lake Road E., east on Meadow Lake Road E. to the
intersection with the west property line of New Hope qolf
course, south alonq the west property line of New Hope qolf
course to Bass Lake Road, east on Bass Lake Road to Winnetka
Avenue N., north on Winnetka Avenue N. to the boint of
all such redevel
easements
�f parcels that may be included
or soils condition tax increme�
riqhts-of-way,'must not exceed
130 acres.
(b) The five-year rule under Minnesota Statutes, section
469.1763, subdivision 3, applies as if the limit is nine years.
(c) The limitations on expenditure of increment outside of
the district under Minnesota Statutes, section 469.1763,
trative expenses are treated as expenditures for
activities within the district;
(2) the percentaae of increments that mav be spent on
points;
(3) increments spent outside of the district may only be
spent on costs, such as property acquisition and public
improvements, that are fairly apportioned to parcels on which
the ultimate use is planned for housinq; and
(4) increments may only be expended on improvements within
the area 'identifiedin paraaraph 1a).
district under Minnesota Statutes, section 469.174, subdivision
� 10, do not apply to the parcels identified as 08-118-21-22-0001,
08-118-21-33-0008, 08-118-21-33-0009, 08-118-21-33-0010,
08-118-21-33-0011, 08-118-21-33-0013, 08-118-21-33-0018,
08-118-21-33-0019, 08-118-21-33-0025, 08-118-21-33-0027,
f 08-118-21-33-0029,08-118-21-33-0082, and 08-118-21-33-0087,
� which are deemed substandard for the purpose of qualifying the
district as a redevelopment district.
Subd. 2. [EXPIRATION.] (a) The exception under subdivision
� l, paragraph (c), from the limitations of Minnesota Statutes,
section 469.1763, subdivision 2, expires 20 years after the
receipt of the first increment from a district for which the
citv has elected that this section applies.
SPRINCSTED Page ��
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Appendix A
(b) The authority to approve tax increment financinq plans
to establish a tax increment financinq district sub�ect to th.
� section expires on December 31, 2013.
Subd. 3. [EFFECTIVE DA'I`E.] This section is effective upon
abbroval bv the aovernina bodies of the citv of New Hobe and
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Laws 2003
on 645.021, subdivision 3.
Section i. [CITY OF MOORHEAD; TAX LEVY AUTHORIZID.]
� ta) Each year the city of Moorhead may impose a tax on all
class 3a and class 3b property located in the city in an amount
which the city determines is equal to the reduction in revenues
� from increment from all tax increment financing districts in the
city resulting from the class rate changes and the elimination
of the state-determined general education property levy under
Laws 2001, First Special Session chapter 5. The proceeds of
� this tax and increments from the district may only be used to
pay �reexisting obligations as defined in Minnesota Statutes,
section 469.1763, subdivision 5, whether general obligations or
payable wholly from tax increments, and administrative
� expenses. The tax must be levied and collected in the same
manner and as part of the property tax levied by the city and is
subject to the same administrative, penalty, and enforcement
provisions. A tax imposed under this section is a special levy
� and is not subject to levy limitations under Minnesota Statutes,
section 275.71.
(b) This section expires December 31, ��S ��ia_
t3*FEG�"cL�rE DATE.] This section is effective upon approval
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subdivision 3
section
citv o=
[HOPKINS TAX INCREMENT FINANCING DISTRICT.]
Subdivision 1. [DISTRICT EXTENSION. ](a) The cioverning
its
�nt tax increment financinq district 2-11 by up to
Subd. 2. FIVE-YEAR RULE.] The re irements of Minnesota
Statutes, section 469.1763, sub ivision 3, t t activities must
be undertaken within a five- ear eriod from the date of
certi ication o tax increment inancina istrict must e
increment aistrict z-ii, it tne activities are unaertaken witnin
nine years from the date of certification of the district.
�3,.�T"�CTLV� Q?TE,j Subdivision 1 is effective upon
co liance with the rovisions of Minnesota Statutes, sections
469.1782, s ivision 2, an 645.021. S ivision 2 is
effective upon compliance bv the aovernina bodv of the citv of
.021.
SPRINGSTED P��� 2%
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Appendix A
S@C. 24. [NEW BRIGHTON; TAX INCREMENT FINANCING.]
�li r�riBiOn 1, f�PE�Ih� L�1JL65. ��a} IE �ba ci� ale�t�
v r� �n� a � odti of kF:q tix irs�re��t fin�nt �pl� �r thv
atri t, �h$ ru�t� �,��r t�ia e��tioe� a e� �8vai� at or
r�i13 ���idYtLOT� t�� in�remen� ttrieYiCt�S �i tsiG�s ��tablfih�d
t'a��ir � �w �ri��or� �r a �•a �s�t .��th�r� � �f �1� � r
ir, �k�Q aree �v 'en th$ r�or�h tht ��,th liaa vf
kax zn��4m�„t di9tr��t aumber � exte�d�d t# 1�4�=9 Leke raq �en1
���. �n_ the ��st irstcroG�C� ���hw�y 35k, ar. t�a eo�th�b
�77ters�ae� hi liwa �. b7�$ � th9 ti�st b C.Sk.� r��O1181
�dr�C'
(b) The five-year rule under Minnesota Statutes, section
469.1763, subdivision 3, is extended to nine years for the
district.
(c) The limitations on spendinq increment outside of the
district under Minnesota Statutes, section 469.1763, subdivision
2, do not apply, but increments may only be expended on
improvements or activities within the area defined in paragraph
(a) .
Subd. 2. [EXPIRATION.] (a) The exception from the
limitations of Minnesota Statutes, section 469.1763, subdivision
2, expires 18 years after the receipt of the first increment
from a district to which the city has elected that this section
applies.
(b) The authoritv to approve tax increment financina plans
section expires on December 31, 2008.
Subd. 3. [EFFECTIVE DATE.] This section is effective upon
approval by the governing bodies of the city of New Brighton and
Ramsey county and upon compliance by the city with Minnesota
Statutes, section 645.021, subdivision 3.
1998, Chapter 389, Article 11, Section 24
s�l�l',]�CSTEL ��� 28
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Appendix A
��aatora Betzold, PoQsmiller, Moua, Bakk aad Lim�asr introducsd-
S.F. No. 2998: Referred to the Committee on Taxes.
;.] A bill for an act
�.� relating to tax increment financing; authorizing
�_3 authorities to establish an urban renewal area;
�,� amending Minnesota Statutes 2002, sections 469.174, by
�.4 adding a subdivision; 469.176, by adding a subdivision.
1_d BE IT ENACTED BY THE LEGISLATURE OF THE STA'I`E OF MINNESOTA:
x_� Section 1. Minnesota Statutes 2002, section 469.174, is
k.� amended by adding a subdivision to read:
x,� Subd. 30. [URBAN RENE[nTAL AREA.] ^Urban renewal area" means
x.ia a contiguous geographic area designated within a pro�ect and
x.il within which all parcels must be eligible for inclusion in a
l.Y� redevelopment, renewal and renovation, or soils condition
x,1; district or are currently located within a redevelopment,
�,1� renewal and renovation, or soils condition district certified
i,�� within ten years of the date of approval of the urban renewal
�.5� area. Redevelopment, renewal and renovation, or soils condition
1.37 districts created within the urban renewal area must be
1.16 established within ten ears from the latter of the cit or
l,i� county approva o t e ur an renewa area.
�,�p ���rvE D�.�t*3 ,) This section is effective for urban
�,�� renewal areas established on or after the date of final
;.�2 enactment.
].�� Sec. 2. Minnesota Statutes 2002, section 469.176, is
1.�� amended by adding a subdivision to read:
1.�� Subd. 8. [URBAN RENEwAL AREA.] (a) An authority may create
� � an urban renewal area only upon the notice and after the
�_1 discussion, ublic hearin , and findin s re ired for a roval
3.� o t e ori ina ro ect. In a ition, t e aut orit must o tain
�.� written approva rom t e county in w ic t e ur an renewa area
�_5 is to be located. After approval by the city and county, the
3,� auTit�l�i y t e commissioner o revenue o t e
�.�r approved urban renewal area.
�.� (bl All provisions of sections 469.174 throuah 469.1799
�.9 apply except:
�.1L� (1) the five-year rule under section 469.1763, subdivision
�.11 3, is extended to ten years;
�.1� (2) the limitation on spendina increment outside of the
�.13 district under section 469.1763 subdivision 2 does not a 1
�.id ut increments ma on e e en e on i rovements or
�,1� activities wit in t e ur an renewa area; an
�.�G (3) the local tax rate certification required under section
�_ii 469.177, subdivision la, does not apply.
�,i� t3.'�c�t`r�r� Dx�.] This section is effective for urban
�.1� renewal areas established on or after the date of final
�,�� enactment.
SPRINGSTED R�B 29
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, Appendix A
Sec. 24. [NEW BRIGHTON; TAX INCREMENT FINANCING.]
Subdivision 1. [SPECIAL RULES.] (a) If the city elects
upon the adoption of the tax increment financing plan for the
district, the rules under this section apply to redevelopment or
soils condition tax increment financing districts established by
the city of New Bzighton or a development authority of the city
in the area bounded on the north by the south boundary line of
tax increment district number 8 extended to Lonq Lake regional
nark, on the east bv interstate hiahwav 35W, on the south bv
strict.
limitations on spendinu increment outside of the
ia) .
Subd. 2. [EXPIRATION.] (a) The exception from the
limitations of Minnesota Statutes, section 469.1763, subdivision
applies.
(b} The authority to approve tax increment financinq plans
to establish a tax increment financing district under this
section ex ires on December 31, 2008.
Subd. 3. [EFFECTIVE DATE �--Tl�i�—�ection is effective upon
approval by the qoverninq bodies of the city of New Brighton
Ramsey county and upon compliance by the city with Minnesota
Statutes, section 645.021, subdivision 3.
1998, Chapter 389, Article 11, Section 24
SPRING5TED Page 30
����
Memo
To:
From:
Mayor and City Council
Neal Beets, City Manager
Chris Miller, Finance Direct '�
Date: May 17,2004
Re: Discussion on the 2005 Budget Goals, Process, and Timeline
Date: OS/17/04
Item: 8.
2005 Budget Goals
Introduction
The City's budget provides the framework from which all city operations are carried out.
Formulating the budget involves a comprehensive process that spans several months, leading up
to the submission of a preliminary budget in July for Council consideration. Given the
complexity and critical nature of the budget, and in an effort to meet statutorial deadlines, it is
important for the Council to begin preliminary budget deliberations soon.
Staff is seel�ing Council direction on the 2005 Budget goals, objectives, and spending priorities.
In addition, Staff is seel�ing direction with respect to the budget process itself.
2005 Budget Goals and Objectives
For information purposes, a summary of the current and previous year's tax levy is shown in the
table below.
As is shown above, the current tax levy is $9,760,674, an increase of $932,790 from the previous
year. The increase was directly attributable to the voter-approved expansion of the City Hall and
Public Works facilities. All other tax-supportedpro�rams were held to a zero-lew increase.
Staff is seeking direction on the Council's 2005 tax levy target amount. There are three major
impact items that will place added pressures on the 2005 tax levy. They include:
1) With the exception of the voter-approved facilities and related operating costs, the City's
tax levy has remained frozen since 2003, meaning that the City's operations for fiscal
years 2003 and 2004, received the same tax levy funding as 2002.
2) At 2-3% inflation (including supplies, wages, healthcare, etc.), approximately $300,000 of
additional costs will be incurred at current operating levels.
3) The City has a structural financing gap of approximately $400,000 in the tax-supported
programs and services.
A summary of the current and previous year's budget is shown in the table below. Greater detail
is prc7��i�ir�i for the tax-supported programs.
' General Government
a) City Council
b) Administration
c) Finance
d) Other
Subtotal
� Public Safety
' a) Police
� b) Fire
� c) Fire Relief
.. . _ _ . __.. . __ .Subtotal
Public Works
a) PW Ac�nin
b) Street Maintenance
c) Street Lighting
d) Building/Garage
Subtotal
Parks & Recreation
a) P&R Admin
b) Fee Activities
c) Non-Fee Activities
d) Nature Center
e) Activity Center
� Skating Center
Subtotal
Debt Service
'TIF' Pay-as-y
Trust Oberati
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2,368,535
3,560,000
9,610.�20
2:120_240
2,635,470
565:010
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3� 7,-�;�i,���S
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2,399,760
4.678,960
9,528.060
465:010
Total l $33.960.225 I $34.992.410
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The Major programs or functions listed in the above table are defined below.
General Government includes activities related to City Council and Commissions, elections,
legal, general administration, finance, and central services. Public Safetv includes the costs
associated with providing police and fire protection. Public Works includes engineering, street
maintenance, street lighting, fleet maintenance, and building maintenance functions. Parks and
Recreation includes recreation administration and programs, leisure activities, and the Skating
Center operation. Community Develo�ment includes planning and economic development, code
enforcement, and geographic information systems. Snecial Pur�ose functions include
information technology, communications, license center, lawful gambling enforcement, and
parks maintenance. Ca�ital Outlay includes scheduled replacement purchases of vehicles and
equipment (non-operating budgets), as well as infrastructure improvements. Enter�rise
Onerations includes water, sanitary sewer, storm drainage, solid waste recycling, and the
municipal golf course. Debt Service includes the principal and interest paid on bonds used to
finance infrastructure and facility improvement projects. TIF Pav-as-YOU-Go refers to tax
increment paid to developers as specified in Tax Increment Financing (TIF) agreements between
the City and various developers. Trust O�erations includes endowment funds used to offset
general taxes, and to maintain a cemetery.
Again, Staff is seeking direction on the Council's 2005 spending priorities and any suggested
program increases/decreases.
Budget Process and Information Format
In an effort to provide an adequate forum for discussion and to fully inform the Council, Staff is
seeking direction on the general budget process and format of budget information. Many
different alternatives exist including:
1) Budget meetings, worksessions, or other
2) Summary budget by program
3) Summary by Tax supported vs. non-tax supported programs
4) Program budget by maj or category
5) Line-item budgets
6) 1-year budget vs. multi-year spending plan
It's important to note, that the level of detail requested by the Council will have a direct impact
on the resources needed to compile the data.
�
Budget Timeline
To ensure that all statutory and legal deadlines are met, and to allow sufficient time in preparing
and discussing the budget, the following tentative budget timeline is suggested.
� ic� ��vnci� ini���� oal�sertin ess ��aunci� s�i,� � 5�asion] ?�Ia � 1�, ����
�i�y �'�un�il r�irc��i��rs �r� ��,a�, ���rcEiv�c�, �n�d
5 ��k�r�aunciE m��tin�} - if n�c����r,+ ?�JI� ' ��a �00�
Submission of the Prelimina Bud et to the Ci Council Jul 9,2004
Brief presentation of the Preliminary Budget by
Ci Mana er & Staff (Council stud session) Jul 19,2004
Budget worksession #1(Council meeting)
❑ Discussion topics include: City Council, Admin, Finance �ul� 26,2004
Budget worksession #2 (Council study session) ** not yet scheduled **
O Discussion topics include: Police, Fire, Fire Relief Au st 2,2004
Budget worksession #3 (Council meetin�
❑ Discussion topics include: Public Works Au st 9 2004
�
Budget worksession #4 (Council study session)
❑ Discussiontopics include: Parks & Recreation Aueust 16.2004
Budget worksession#5 (Council study session)
❑ Discussiontopics include: HRA, CommunityDevelopment Au ust 23.2004
Ci Council ado ts the 2005 Prelimina Bud et Council meetin Se tember 13,2004
As is shown above, the City Council will be asked to take formal action to adopt a preliminary
budget and tax levy at the September 13, 2004 Council Meeting. (Please note that by adopting a
preliminary budget and tax levy, the Council is setting a"not to exceed" limit on city
expenditures. The final budget and levy can still be reduced after this date, but it cannot be
increased).
A truth-in-taxation hearing will be scheduled in early December, 2004, with the final budget and
tax levy scheduled to be adopted in late December, 2004.
City Council Goal-Setting Process
At the May 17, 2004 Worksession, City Staff will plan to facilitate a one-hour goal-setting
process that will attempt to identify the Council's objectives and spending priorities for 2005.
From this, Staff will help guide the Council in reaching a consensus on some overall goals for
the 2005 Budget.
Enclosed is a summary of the comments received at the February meeting with the Council,
Advisory Commissions, and Staff; as well as the recently held Town Hall Meetings.
��
City Council Minutes
Special Council Study Session
Joint Meeting with Roseville Citizen Commission Chairs
and City Department Heads
Saturday, February 7,2004
Harriet Alexander Nature Center, 2520 North Dale Street, Roseville
1. Convene Meeting/Call Roll
Mayor Klausing called the joint Special Study Session among
Roseville City Councilmembers, City Commission Chairs, and
City Department Heads to order at 9:05 a.m. in the Harriet
Alexander Nature Center, 2520 North Dale Street, Roseville,
MN, with all due notice having been provided. Mayor Klausing,
Councilmembers Maschka, and Ihlan were present.
Councilmembers Schroeder and Kough were not in attendance.
Councilmember Kough was working.
2. Welcome and Introductions
Mayor Klausing welcomed those attending and stated the
purpose of this joint meeting as Phase One of a three-phase
process to create City goals and objectives; with Phase Two
involving Town Hall meetings in the community to receive input
from citizens; and Phase Three involving City Council goals and
priority setting.
Mayor Klausing noted his privilege in serving Roseville,
recognizing volunteers and staff serving the community, which
was known for its innovation and well-run government.
Introductions were made.
Staff Present: Community Development Director Dennis
Welsch; Finance Director Chris Miller; Police Lieutenant Rick
Mathwig; Fire Chief Rich Gasaway; Public Works Director
Duane Schwartz; Parks and Recreation Director Lonnie Brokke;
and City Manager Neal Beets.
Commission Chairs/Representatives Present: Housing and
Redevelopment Authority (HRA) Chair Bill Majerus; Planning
Commission Chair Jim Mulder; Public Works and
Transportation Commission Chair poug Wilke; Parks and
Convene Meeting
C all Roll
9:05 a.m.
Welcome and
Introductions
Special Joint Study Session: Roseville Citizen Commission Chairs, Department Heads, City Council
Saturday, 02/07/04, Harriet Alexander Nature Center, 2520 North Dale Street, Roseville, MN
Discussion Notes - Page 2
Recreation Commission Chair Gail Pederson; Human Rights
Commission Chair Thelma McKenzie; Police Civil Service
Commission member Dick Houck.
Residents Present: John Kysylyczyn and Tammy Pust.
3. Discuss and Decide Upon Meeting Procedures
City Manager Beets reviewed the department-specific essential
information provided by staff and Commissioners; reviewed
building logistics for the comfort of those attending; and
recommended that the meeting format proceed in a
conversational format, with approximately 1/2 hour allotted for
each department.
Each department had analyzed and highlighted operations by
strengths, weaknesses, opportunities and threats (SWOT's);
using their individual and corporate experience and perspectives;
and invited questions ancl/or comments at random as each
Department Head reviewed their department.
Several handouts were provided during the course of discussion
including, updated demographics from the Roseville
Comprehensive Plan's 2002 Update; and Significant Issues
Facing the City in the Next 3— 5 Years, as compiled by the
Community Development staff and Roseville Planning
Commission.
4. Finance and Budget
Presenter: Finance Director Chris Miller
a.
1. Diverse tax base
2. Low reliance on debt
3. Low taxation level (diverse revenue streams
Mr. Miller noted the diverse residential and commercial tax
base was a result of advance planning in the past; and that
the City was in the lower 20% tax rate per capita, and that
for cities of similar size, was the lowest.
Discuss and Decide
Upon Meeting
Procedures
Finance and
Budget
Finance Director
Chris Miller
Special Joint Study Session: Roseville Citizen Commission Chairs, Department Heads, City Council
Saturday, 02/07/04, Harriet Alexander Nature Center, 2520 North Dale Street, Roseville, MN
Discussion Notes - Page 3
esses
1. Structural deficit in core functions
�. Ri�i€-a���r�e
3. Focus on short-term versus lon�-term
Mr. Miller noted the structural deficit resulted in the
General Fund due to Local Government Aid (LGA) cuts
experienced in 2003 and anticipated in 2004, noting that
while budget reductions were achieved, there was still
approximately $350,000 in lost aid that hadn't been
accounted for, noting the City's ability to sustain the losses
with the assistance of reserves.
Discussion included unanticipated LGA reforms in the
upcoming legislative session; Roseville being one of a few
cities that had a 100% LGA cut; with everyone concurring
that loss of LGA would probably be a permanent issue
and should not be an anticipated revenue source for the
City.
Further discussion included the percentage of impact on the
General Fund and total budget; levy limits and tax
expenditure limits; Reserve Fund balances; fiscal
disparities and potential calculation modifications; only
three Cities within Ramsey County contributing to fiscal
disparities (Roseville, Arden Hills and Maplewood); and the
inter-dependency of inetropolitan communities.
1. Partnershi s with other local units of overnment
2. Investment in new technolo ies
3. Leveraging local monies with Federal and State
�ublic/nrivate vartnershins
Mr. Miller highlighted the City's successful IT services to
eight (8) other communities, which has allowed the City to
leverage some of those monies to increase staffing levels
without increasing costs; hoped to use that success in
building other cooperative efforts; the superiority of the
City's institutional network connecting our city and
Special Joint Study Session: Roseville Citizen Commission Chairs, Department Heads, City Council
Saturday, 02/07/04, Harriet Alexander Nature Center, 2520 North Dale Street, Roseville, MN
Discussion Notes - Page 4
educational facilities provided by local cable franchise, and
allowing for voice and data over a high-speed network at
virtually no cost; and reduced department staffing from
eleven (11) to six (6) employees due to technology.
Mr. Miller noted that from a service level standpoint, the
community was getting closer to having a 24/7, 365 day
City government; more functions accommodated on the
website, with continual streamlining done; and
acknowledged the need to keep abreast of changing
legislation, public/private partnership opportunities and
maintaining a good relationship with the Roseville business
community, and tap into their business expertise.
,hreats
1. Unfunded mandates
2. Sustainabilit
3. Imbalance between expectations and abilities
Councilmember Maschka noted that in real dollars, the cost
of government had gone down, and not many institutions
could say that.
5. Police Services, 9:43 a.m. Police Services
City Manager Beets noted that the Police Department
represented the largest department in terms of staff and budget
within the City.
City Manager Beets further noted that Police Chief Sletner was
on vacation, and the City's second-in-command, Lieutenant Rick
Mathwig would present comment on behalf of the department.
a. Streneths
1. Patrol team is focused and diverse
2. Investigations unit has excellent case clearance rate
and a ood re utation
3. Su ort team is accurate, rofessional and efficient
4. Crime revention ro ram has communi su ort
5. Management team is innovative, enthused and has a
"can do" attitude
Presenter: Police
Lieutenant Rick
Mathwig
Special Joint Study Session: Roseville Citizen Commission Chairs, Department Heads, City Council
Saturday, 02/07/04, Harriet Alexander Nature Center, 2520 North Dale Street, Roseville, MN
Discussion Notes - Page 5
Lt. Mathwig noted that the department has forty-nine (49)
sworn offices,; with 1/3 of the department hired within the
last five (5) years, providing good energy on a positive note,
but lacking expertise on the negative side. Lt. Mathwig
noted that his was indicative of police department trends.
Lt. Mathwig noted that the department's administrative
support team's statistical database accuracy was at 98%, as
recognized by data submitted to the Bureau of Criminal
Apprehensive (BCA) and Federal Bureau of Investigation
(FBI). Lt. Mathwig defined reporting that included an
average of 23,000 all-inclusive calls per year, with an
average of 8,000 to 9,000 citations issued per year; in
addition to an average of 20,000 contacts or stops per year
(i.e., warnings, with no citations issued).
Lt. Mathwig recognized the continued success of the City's
crime prevention programs, through participation in
National Night Out, and the local Community and Family
Night Out, in an effort to meet people in non-
confrontational situations. Lt. Mathwig summarized the
"can do" attitude of the department in efforts to be
progressive in problem-solving, not just reactive to
situations.
1. No commercial atrol officer
2. No dedicated traffic enforcement unit
3. No dedicated hi h tech and R& D staff inember
4. Need more focus on homeland securit issues
5. Seek more interaction with community on quality-of-
life issues
Lt. Mathwig noted that while Rosedale and HarMar
Shopping Centers presented economic value to the
community, they also provided a Mecca for potential crime,
with a majority of arrests involving people not from
Roseville. Lt. Mathwig recognized that most of the "Dale"
communities had permanently-dedicated commercial
staffing; and that the City of Roseville was attempting to
Special Joint Study Session: Roseville Citizen Commission Chairs, Department Heads, City Council
Saturday, 02/07/04, Harriet Alexander Nature Center, 2520 North Dale Street, Roseville, MN
Discussion Notes - Page 6
return to that status as well, in initiating the use of the
School Liaison officer during the summer school break for
commercial patrol and enforcement, with tremendous
success to-date.
Lt. Mathwig noted that traffic enforcement was done
between service issues, with no dedicated officers.
Lt. Mathwig further noted anticipated additional Homeland
Security Issues, with numerous meetings, discussion,
training, EMT issues, and other tag-term efforts between the
Fire and Police Department.
Lt. Mathwig concluded comments related to weaknesses,
with the department's desire for more interaction with the
community in getting to know neighborhoods and residents
better, to continue the quality-of-live and a promotional
point with current and potential residents; and commented
on the recent update of the department's website, and
continued refinement of the site to encourage more
community involvement and interaction.
1. Research and implementation of county-wide 800
MHz
2. Research and implementation of crime mapping
software alon with �I5
3. Research and implementation of new records
mana ement svstem
4. Wireless field re ortin
5. Snecialization onnortunities (i.e.. SIU. School liaison
Opportunities
Lt. Mathwig anticipated that Ramsey County would attempt
implementation of the 800MHz in 2005; and current and
expected levels of communication; with the estimated cost
for the entire County at $32,000,000, and $10,000,000 in
grant funding anticipated.
Discussion ensued regarding communications efforts; and
Special Joint Study Session: Roseville Citizen Commission Chairs, Department Heads, City Council
Saturday, 02/07/04, Harriet Alexander Nature Center, 2520 North Dale Street, Roseville, MN
Discussion Notes - Page 7
related crime statistic availability through improved
technologies and inter-agency cooperation {i.e., records
management, including wireless communication).
Further discussion included the new Ramsey County jail
facility and time savings in transporting and processing
offenders.
1. Budget cuts versus community's expectations and
needs
2. D namics of hi h-tech issues with ublic safe
3. Lack of ualit olice officer candidates
4. Loss of local law enforcement control because of
possible consolidation of services (i.e., 800 MHz)
Lt. Mathwig noted the timing lag in hiring and training new
officers (i.e., background investigation; psychological and
medical interviews and testing; and allowing for
achievement of their learning curve in the field).
Roundtable discussion included the need to balance
commercial patrolling with budget realities, and
whether consideration should be given to increasing
cost-sharing with the commercial community and city
(i.e., Special Service District — SSD — for specialized
taxing capacity); and how the entire commercial district fits
into the community long-term.
Further roundtable discussion ensued regarding several
other high-crime areas related to drug and/or prostitution.
Lt. Mathwig reviewed four specialized undercover teams
within the department, covered to-date by state and federal
funding that concentrate on drug, call service/prostitution,
DWI and traffic-related issues, and their operational
involvement on an as-needed basis. Lt. Mathwig noted that
the local department also works with regional teams, in an
effort to reduce andlor eliminate meth labs and use within
the region and community.
Special Joint Study Session: Roseville Citizen Commission Chairs, Department Heads, City Council
Saturday, 02/07/04, Harriet Alexander Nature Center, 2520 North Dale Street, Roseville, MN
Discussion Notes - Page 8
�
Further discussion included qualifications of Reserve
officers and the mentoring process; their interest in short-
term and long-term policing in the community; family
violence concerns and interagency support, funding and
networking opportunities (i.e., court process, shelters,
networking resources, free 9-1-1 cell phones).
It was the consensus that information on the availability of a
drop-off site for old cell phones for domestic violence
victims be made more available through city communication
sources.
b. Police Civil Service Commission Member Dick Houck
Mr. Houck spoke to the purpose of the Police Civil Service
Commission and its purpose to ensure fair employment for
candidates hired and promoted. Mr. Houck opined that the
City had three (3) primary budgetary responsibilities in
providing services to its citizenry: Police protection, Fire
protection, and street construction and maintenance. Mr.
Houck encouraged Councilmembers to keep those priorities
at the forefront; as he and his fellow Commissioners often
heard frustrations expressed within the Police department in
attempting to work within the budgetary constraints, while
providing quality service levels. Mr. Houck commended
the City's Police Reserve for their strength and
unrecognized services within the community. Mr. Houck
concluded by expressing his concern related to Homeland
Security unfunded mandates in the future that may threaten
servicelevels within the department.
Fire Department Services, 10:22 a.m.
Presenter: Fire Chief Rich Gasaway
a. �tren�t}��
I 1. 1 Successful staffin ro am
2. High-quality fire prevention, education and
ins ections ro rams
3. Department's focus and desire to improve public
safetv service to the communitv
Police Civil Service
Commission
Member
Dick Houck
Fire Department
Services
Presenter: Fire
Chief Rich
Gasaway
Special Joint Study Session: Roseville Citizen Commission Chairs, Department Heads, City Council
Saturday, 02/07/04, Harriet Alexander Nature Center, 2520 North Dale Street, Roseville, MN
Discussion Notes - Page 9
Fire Chief Gasaway provided an overview of the
department, with only four (4) full-time officers (i.e., Fire
Chief, Assistant Chief, Fire Marshal, Fire Prevention
Officer), and the remainder were part-time firefighters (71).
Chief Gasaway reviewed department response times;
training; equipment; professionalism and quality of
firefighters; ratio of staffing, estimating that 85% of the time
staffing was available, but that 15% of the time the
department was not well-staffed, and this was usually
daytime, due to other work responsibilities.
Chief Gasaway highlighted the department's Mission
Statement to "prevent" fires; which accounted for their
continued involvement in more than 130 community events
to discuss prevention. Chief Gasaway commended the
department's firefighter staff, noting their eagerness and
dedication.
Weaknesses
1. Inability to implement creative improvements to
services that do not re uire additional fundin
2. Need for funding to implement a firefighter health
and fitness ro ram
3. Inability to attract quality daytime available
candidates to serve as aid-on-call firefi hters
4. Inconsistent su ervision of firefi hters workin shifts
Chief Gasaway noted
improvements, due tc
morale issue, creating
the department.
the inability to implement creative
budget constraints, has created a
some tension and frustration within
Chief Gasaway noted that, in recent firefighter exams, four
firefighters were alerted to potential health risks that were
able to have preventative measures provided. Chief
Gasaway noted that additional physical and nutrition
education program were needed, with a focus on fit and
healthy firefighters.
Chief Gasaway noted the inability to attract quality daytime
Special Joint Study Session: Roseville Citizen Commission Chairs, Department Heads, City Council
Saturday, 02/07/04, Harriet Alexander Nature Center, 2520 North Dale Street, Roseville, MN
Discussion Notes - Page 10
available candidates to serve as paid-on-call firefighters was
a nation-wide issue; acknowledging that while many
applications were received, the response time within ten
(10) minutes of the station eliminated numerous candidates.
Discussion included whether elimination of one (1) station
and coordinating operations at two (2) would affect
response time; with recent independent evaluations
justifying two (2) stations adequately serving the City.
l_ Support from Council for improving Fire Department
services
�. Collaborate with Police on response to medicals,
allowing Police officers time to focus on new
initiatives (i.e., Commercial patrol and traffic
enforcementl
�. Improve public safety to residents by responding to
traffic accidents with injuries with the (already) on
dut firefi hters
�, Better use of firefighter's time and improve overall
training by conducting training while firefighters are
--. �
1. Department not progressing at same pace as
com arable eer de artments in the metro re ion
2. Firefighter and resident safety: department providing
inconsistent and unpredictable levels of service
durin da time hours due to lack of staffin
3. Misconceptions about the cost and benefits of EMS
and qualit of service bein provided b Allina
4. Increase demand for public safety services due to
5. �Need to address pay and other incentives to retain
firefi.�hters and reduce cost of turnover
Community Development Director Dennis Welsch noted
that when approached by developers or interested major
retailers, one of their concerns is the quality and response
Special Joint Study Session: Roseville Citizen Commission Chairs, Department Heads, City Council
Saturday, 02/07/04, Harriet Alexander Nature Center, 2520 North Dale Street, Roseville, MN
Discussion Notes - Page 11
time of the local Fire and Police Departments (i.e., Allina
corporate headquarters).
Councilmember Maschlca noted that, out of today, one of
the objectives need to be determining those global, long-
term issues and their implications that needed further
study in order to address factors, department wide, and
interdepartmentally across the City (i.e., market factors
in housing, public or multi-family housing, and whether
people or employees could afford to live within the City
limits).
Councilmembe�r Maschlca noted another issue was the
aging population issue, turnover in housing, aging
housing stock, and how that affects service delivery
issues, from a public safety standpoint, both for retail
and commercial property owners. Also, how does that
aging population affect the Parks and Recreation
Department, and how to integrate programs and trail
systems to draw and serve citizens.
Councilmember Maschka noted that past visioning and
benchmarks set historically by past Councils in
developing Comprehensive Plans to accommodate
today's development, and where concentrated efforts
should be placed.
Councilmember Ihlan commented on the inconsistent Fire
Department service during daytime hours; impacts to
commercial business owners more than individuals (i.e.,
large employers and their service and liability exposure);
and the potential for applying a Special Service District
(SSD) for commercial businesses to cover daytime issues.
Councilmember Maschlca noted that these policy decisions
are part of balancing services in the reality of budget
constraints {i.e., how is nature of firefighting changing; is
first responder status viable); noting that it wasn't possible
to single out issues, without loolcing at the global aspect.
Special Joint Study Session: Roseville Citizen Commission Chairs, Department Heads, City Council
Saturday, 02/07/04, Harriet Alexander Nature Center, 2520 North Dale Street, Roseville, MN
Discussion Notes - Page 12
7.
Discussion continued related to daytime firefighter staffing
issues and response times; realistic review of the
commercial customer base; mutual aid assistance and
related affects to those communities as well; routine calls;
major mutual aid situations; and the need to get the first
crew on the scene as quickly as possible to prevent a routine
call from escalating into a major incident; sprinkler use,
building design and construction; and related inspection
services.
Recess/Refreshment Break Recess/Break
Mayor Klausing recessed the meeting at 10:55 a.m.; and
reconvened the Special Study Session at 11:05 a.m.
Mayor Klausing noted the time, and took into consideration
those attendees needing to leave due to prior commitments, and
encouraged those able to stay to do so for additional discussion.
Community Development Services,11:06 a.m.
Presenter: Community Development Director Dennis Welsch
a. Mr. Welsch, along with Planning Commission Chair Jim
Mulder; and Housing and Redevelopment Authority (HRA)
Chair Bill Majerus shared comments during the
presentation. Several references were made to the bench
handouts previously provided with updated demographics,
trends and significant issues facing the City from the
respective presenters in the Community Development area.
�
Q
�
0
�
Strong, creative leaders, teams, commissions and
suppon s
Customer and community orientation
Technical proficiency and state certifications, highly-
educated, resilient
Visionar,y} identifies trends
_ ,�.
Information retention and availability
Self-supt�ortin�, stable financiallv and staff-wise
Mr. Welsch commended the City's Community
Community
Development
Services
Presenter:
Community
Development
Director Dennis
Welsch
Special Joint Study Session: Roseville Citizen Commission Chairs, Department Heads, City Council
Saturday, 02/07/04, Harriet Alexander Nature Center, 2520 North Dale Street, Roseville, MN
Discussion Notes - Page 13
Development staff and their support staff for their high
proficiency; focus; flexibility; vision; technological systems
(i.e., database and GIS); and their stability.
Mr. Welch noted that the department is self-supporting as
far as financial revenue�s/expenses; and not the cyclical
nature of the department. Mr. Welsch further recognized
the great support the department received from the
Administration and Finance Departments.
Stressed by diverse workload and deadlines; no
backun staff or sunniort available
2. I No traini
3. Lack vision; Mission from City Council, Planning
Commission, and City Manager to be the best
ossible
4. In 2004. office
5. Few outreach c
� movin : and reconstruction
�unities and contacts
Mr. Welsch noted that the upcoming move into the new
facilities will test the department's resilience; and addressed
the frustrations of not plamting seeds for the next generation
of grants and community needs due to time and personnel
resource constraints.
�
�
�
0
�
�rtunities
"Mission Driven" from too down and bottom uo
__ -� 1� _ � -_ __ _
Communications, collaboration efforts like I-Net
Restore hi�h-aualitv staff model/ima�e
Cross
P-T s�
ining — corr�nunitv and staff
ort
6. Streamlined staff pro�ect reviews
7. Reduce paper keeping tasks — create city
archivist/records scanner
Mr. Welsch noted the superb communication system
enjoyed by the City; both internal and external. Mr. Welsch
further noted that e-mail and the new website system had
Special Joint Study Session: Roseville Citi�en Commission Chairs, Department Heads, City Council
Saturday, 02/07/04, Harriet Alexander Nature Center, 2520 North Dale Street, Roseville, MN
Discussion Notes - Page 14
reduced department calls by approximately thirty percent
(30%) particularly to profes�sional services (i.e., realtors and
contractors); and had helped to restore the City's high-
quality staff model/image in the development community.
Mr. Welsch noted that part-time support in the future would
be essential to the viabililty of the department as staff
progressively sought new redevelopment projects; and
encouraged more cross-training of commissions and staffs.
Mr. Welsch anticipated a be�ter project review process at the
commission and staff levels; and noted the department's
attempt to reduce the papet trail and create databased city
archives.
—�- -- -- �----. ..._ .._. . . . - -�-- ... - ---.._ .
1. Stress: mental tak i uc and health roblems
2. Lure of other better-paying or less stressful jobs
3. Competitive benefits a d intan�ible work
4. ! More unionization a
5. f More unfunded state dandates
6. For department — slow y��r� create less revenue
7. I Commissions losin� eriinowerment
b. Housing and Redevelopm�ent Authority (HRA) Chair HRA Chair Bill
Bill Majerus, 11:20 a.m. Majerus
1. Diverse background , and experience of Board
Members
`'. Well-though-out Housin� Plan with vision, goals and
measurable action � t�. �
3. Stron histo of housi g oals and ro rams
4. Funding through levy revolving fund, county and
federal �rants
5. � Exnerienced staff
Mr. Majerus opined his suppbrt of today's effort in having a
cross-representation to disc�ss issues, rather than a"silo"
Special Joint Study Session: Roseville Citizen Commission Chairs, Department Heads, City Council
Saturday, 02/07/04, Harriet Alexander N�ture Center, 2520 North Dale Street, Roseville, MN
Discussion Notes - Page 15
effect.
1. � Limited staff resources (1/3 ED Professional Time; '�
Support staff
2. Lack of identitv in coimmunitv
3. Communication a etween Council and HRA
4. Inexperience with a ilities of an HRA (i.e., new
board, new t�r��.rar,�s_ etc.)
Mr. Majerus noted that 1h� HRA was the "new l�id on the
block," with limited �k�ffing resources requiring them to
work smarter and not ]3�,rdcr to get the best return on the
City's investment. ?� r. �I�j �e� � note the need to further
eliminate �� m tr� ury «:at i�n ��p� ��r� misperceptions between
�'��n��lrnGm��r� �k��� �1�� lNiT��,
1. Partnershi with Cou cil and Commissions
2. Continued technical and fiscal support (i.e., HRC,
Communit Develo r ent, Finance, le al
3. Increased awareness ithin the City, County, State
and Fed's
4. A lewood Pro'ect s ccess
5. Fiscal su ort for Ge eral Fund
6. I Grants for nroiects
Mr. Majerus ry��t�� t}s�� ih� H�.A preferred to provide a
"hand up," ra[ft�r t#�arr a"h�nd c�ul" to those it served, and
T7 ��ci�{f � o prc�j ��t i t.� rn�a�� i tt the City to provide
information to citizens {i.e,, 9y��� to help people who want to
live in Roseville; �r���at's spe�iat about living in Roseville;
transforming old l���u�i n� �t�c�€ into new opportunities;
advantages of �r��-nr,� ��bur�s: and Applewood Pointe as a
successful pilot project. �i �
Community Development �irector Welsch noted that the
proposed 5- 7 housing unit� at Applewood Pointe would be
offered to public �rrEE�l��yc�� first (i.e., firefighters, Police
officers; teachers) i� a� ����r� to promote housing to live
Special Joint Study Session: Roseville Citizen Commission Chairs, Department Heads, City Council
Saturday, 02/07/04, Harriet Alexander Nature Center, 2520 North Dale Street, Roseville, MN
Discussion Notes - Page 16
where you work.
Threats
1. Opposition to lev in 2005 and be ond
2. Council communication gaps continue; lack of
3.
�.
�.
�.
Increased strain on e�isting staff to achieve
�ti e.��ti �� e pr��� on �r���ra rr�sr��r�j e� �s
B��r�i �um�ut - -
�ppl��,���x9 ��inte fati��re
�
Mr. Majerus noted the City Council's opposition to the
HRA's proposed levy, a�nd how the HRA needed to
communicate better to achieve the collective goals.
Mr. Welsch noted that 2003 was a very successful year for
reaching residents regarding rehabilitation work over
$1,000, with 230 housing unit permits issues last year.
Discussion included how tl�ose housing units were achieved,
given the limited parcels available in the community; with
staff responding that most were due to redevelopment (i.e.,
demolition and reconstruction); and homes deficient in code
compliance.
Mr. Welsh noted that tl�e potential for more absentee
landowners could pose a th#�eat to the community.
Mr. Mulder questioned wh�# the global plan was for
housing (i.e., where are v�re going and how does it affect
everyone); and that all needed to be on the same page.
Mr. Welsch brought up t�e issue of whether the City
wanted to get involveid in rental licensing with
inspections of individual units to prevent deterioration
of quality of life in rental units compared to single-family
units. Mr. Welsch noted that currently, inspections were
only performed in comxnunity areas of multi-family
buildings, unless required in HRA rental units.
Special Joint Study Session: Roseville Citizen Commission Chairs, Department Heads, City Council
Saturday, 02/07/04, Harriet Alexander Nature Center, 2520 North Dale Street, Roseville, MN
Discussion Notes - Page 17
c. Planning Commission Chair Jim Mulder, 11:30 a.m.
Mr. Mulder noted that the new Planning Commission
format should free up time for the Commissioners; but
would be more demanding and challenging for staff, noting
the Commission's dependence on Community Development
Director Welsh and City Planner Thomas Paschke. Mr.
Mulder recognized the 60-day compliance strictures in their
process.
Mr. Mulder spoke enthusiastically of the proposed Twin
Lakes project, and the Commission's involvement with Mr.
Shardlow and the positive expectations and learning
experience the process would provide. Mr. Mulder
expressed appreciation to the Council for hiring a
consultant, noting the difficulty of handling such a major
project on a commission-level.
Mr. Mulder brought out several issues for further
discussion and consideration in the global picture (i.e.,
T-1; age of the Rosedale Shopping Center facility; and
how to address residential concerns for additional
storage space and how to attract those moving into the
community requiring that additional space and the
current housingistorage space (i.e., garages). Mr.
Mulder further noted the need to effectively
communicate to the public the Public Hearing process at
the planning Commission level and not allow argument
at the Council level. Mr. Mulder further noted the
difficulty in keeping the distinctive nature of the Planning
Commission: that of a regulatory, not advocacy
commission.
Mr. Welsch noted the advantages of this year's start of
holding meetings of commission Chairs and the
information sharing that had been evidenced to-date;
sharing of brochures and volunteers who support the
network; and looked forward to future meetings and
discussion among commissions.
Mr. Majerus concurred and noted that the commission Chair
Planning
Commission Chair
Jim Mulder
Special Joint Study Session: Roseville Citizen Commission Chairs, Department Heads, City Council
Saturday, 02/07/04, Harriet Alexander Nature Center, 2520 North Dale Street, Roseville, MN
Discussion Notes - Page 18
meetings allowed a great opportunity to avoid overlapping
of services, and allowed the advisory groups to move
together in cooperative efforts.
Mr. Mulder also concurred, noting that when the Planning
Commission heard a housing project, it affected the HRA,
and dialogue needed to ensue regarding how the two
commissions could inter-relate and receive additional
education from each other.
Thelma McKenzie, Chair of the Human Rights
Commission
Ms. McKenzie enthusiastically supported today's format
and the opportunity to share ideas. Ms. McKenzie south
clarification from Mr. Welsch on his list of weaknesses or
threats regarding potential failure of the Applewood Pointe
project.
Mr. Welsch clarified the notation, in consideration of
potential market failures, or if they were marketed to the
wrong people, a possible traumatic national event, and other
possibilities; and potential ramifications to the HRA. and the
City.
Ms. McKenzie addressed several housing issues from the
Human Rights perspective. Ms. McKenzie discussed
housing issues related to School District employees, and
why teachers of color didn't have longevity in the District.
Mr. Majerus concurred with Ms. McKenzie's concerns,
questioning what the community provided people of
color {i.e., housing, jobs, ethnicity issues).
Ms. McKenzie reviewed the Human Rights Commissions'
attempts to personalize communication and market/support
people of color (i.e., housing, shopping, map of the City;
welcome to the community; highlighting areas of interest
in the community) that are provided to new teachers.
Ms. McKenzie further addressed the need to review
demographics, such as that provided by the Planning
Special Joint Study Session: Roseville Citizen Commission Chairs, Department Heads, City Council
Saturday, 02/07/04, Harriet Alexander Nature Center, 2520 North Dale Street, Roseville, MN
Discussion Notes - Page 19
Commission today, and determine how to promote
intercultural harmony. Ms. McKenzie opined the best
way is to encourage one-on-one interaction.
Mr. Majerus noted the overlapping of efforts and
continued need to communication among commissions,
particularly with marketing materials.
Ms. McKenzie referenced the basic human need to live by
the Golden Rule.
Mayor Klausing concurred with Ms. McKenzie's
comments, referring to past discord among
Councilmembers. Mayor Klausing noted the common
connection shared by all residents, commissioners, and
Councilmembers; and opined his desire to build on that
common ground.
Councilmember Maschka sought further assistance and
comment from Ms. McKenzie and Mr. Majerus, in their
work with the advisory commissions, as well as their
affiliation with the School Districts, as to whether they had
been able to determine why the teachers of color were
leaving , and how to intervene and encourage their
tenure.
Discussion included comments received from teachers and
their perceptions, frustrations, and culture linkages.
Councilmember Maschka noted that he would suggest
another issue would be to meet with the Rosedale
business community and attempt to determine the future
of where the economy is going, and partnering with
them in achieving common goals.
Mayor Klausing noted that he was considering creation of a
Business Advisory Commission, as a missing component,
in the City's advisory commissions, to bring their
perspective to the forefront.
Special Joint Study Session: Roseville Citizen Commission Chairs, Department Heads, City Council
Saturday, 02/07/04, Harriet Alexander Nature Center, 2520 North Dale Street, Roseville, MN
Discussion Notes - Page 20
Councilmember Maschka noted the huge tax base that
would be available if the Twin Lakes area develops, and
there may be some merit in putting some money into
staffing now.
Mr. Majerus apologized to the remaining departments that
he needed to leave now due to another commitment and
would miss their presentations. Mr. Majerus expressed his
desire to continue this type of communication, and
encouraged personal contact with him to share further
comments.
8. Public Works Services
Presenter: Public Works Director Duane Schwartz
a, *�`���r��ths
:�.�, Solid funding for local infrastructure
� �_ Ex erienced staff
�, Community support for services
� �, Local street network in ood condition
� � �, New and expanded facilities
I�, Good pathwav/narkin� lot maintenance n
'�, Good equipment replacement program
! r � „tt �, � w���� t,ci�n�! �g�+, r�rp�raiic�ns
Public Works Director Duane Schwartz noted the health of
the department was a result of many years of collective
effort, leadership, good staff, and Council support and
funding. Mr. Schwartz noted that the City had a strong
Public Works program due to those efforts, and further
noted the only community that had a self-funding Pavement
Management Plan (PMl'), wit solid funding through
assessments and state aids.
Mr. Schwartz reviewed the collective experience and
diversity of the Public Works staff; diversity of services;
and cutting-edge status of technology and operations;
allowing the City to compete comparatively with private
sector services. Mr. Schwartz anticipated the newly-
expanded facilities to become a real asset for future
Public Works
Services
Presenter: Public
Works Director
Duane Schwartz
Special Joint Study Session: Roseville Citizen Commission Chairs, Department Heads, City Council
Saturday, 02/07/04, Harriet Alexander Nature Center, 2520 North Dale Street, Roseville, MN
Discussion Notes - Page 21
operations, and looked forward to seeing condition ratings
increase in pathway/parking lot maintenance programs; as
well as continued development and maintenance of a good
equipment replacement program.
���a knesses
l_ Staffin� at minimal levels
I �, 1�e.ir�e utility infrastructure
;�. Keeping current with technology changes
�_ Lack of space for maintenance material
5, Trail fundin�; to complete
b. Lack of facilities mana�ement/maintenance plan
Mr. Schwartz noted that a major portion of the City's
infrastructure is fifty (50) years old, and it would be
necessary to ensure that programs, such as the PMP, were in
place to ensure they remained dependable.
Discussion included defining city-owned staging areas for
cost-effective operations.
Mr. Schwartz highlighted the need to complete the City's
trail system, to accommodate a vibrant and mobile
community, interested in healthy lifestyles. Mr. Schwartz
further noted tiie need to develop a well-programmed
building preventative maintenance program to get their
maximum life and keep them clean and user-friendly.
Councilmember Maschka recommended that Finance
Director Miller add to the issue list a look at the City's
hard assets for depreciation of not only vehicles and
equipment, but also for facilities.
1. I Sharing/cooperation with other iurisdictions
2. Attrition of staff o enin door to more technol
3. Grants cost-sharin with or from other a encies
4. Lon�-term water contract or other source
Special Joint Study Session: Roseville Citizen Commission Chairs, Department Heads, City Council
Saturday, 02/07/04, Harriet Alexander Nature Center, 2520 North Dale Street, Roseville, MN
Discussion Notes - Page 22
� 5. Tap retired community to assist in clean up effort
� 6. �• : u�a[s� ��lu . 3ti�s� s . �.�v�g �:� sesvicesf��v�ls
7. Fundin opportunities (i.e., fees, utilities)
I 8. Traffic congestion is a state-wide concern
Mr. Schwartz noted the need to cooperatively participate
with other jurisdictions and agencies on a regional basis,
thinking outside the box, to ensure expansion of area
freeways, while preventing Roseville from becoming a pass-
through community, to ensure that future transit needs are
well-served.
1, Declinin State Aid dollars
?, Increased local cost participation in state/county
nroiects
3. Decreased trainin dollars
4. Unfunded mandates
5. Decreased maintenance bv countv/state
6. Increased traffic and speedin in nei hborhoods
7. Pedestrian safe due to increased traffic
8. Decreased bus routes/ridershi
9. Crowded r-o-w for under round utilities
10. Expectation of higher-level of service for same
dollars
Mr. Schwartz highlighted crowded right-of-way area for
underground utilities and the need to monitor, and possibly
consider installation of conduit lines to lease-back to
different companies.
Discussion included the implications of GASB-34
accounting requirements, and advantages in determining the
values of the City's infrastructure.
Another issue identified that technology would represent
two phases; working with fewer people, while enabling
management, production, and tracking of the City's
infrastructure.
Special Joint Study Session: Roseville Citizen Commission Chairs, Department Heads, City Council
Saturday, 02/07/04, Harriet Alexander Nature Center, 2520 North Dale Street, Roseville, MN
Discussion Notes - Page 23
Further discussion included establishing a capital
improvement sinking fund on the newly-renovated City Hall
campus buildings, to provide for replacement/renovation
issues in the future. Finance Director Miller noted that $1
Million of the renovation funding for the facility was
coming from the facility Reserve Fund that had been
established a number of years ago.
Mayor Klausing identified another issue would be to
look at capital building replacement in the long-term.
Further discussion included completion of the pathway
system; with Mr. Schwartz advising that grant funds are still
in MnDOT's hands, and the money could be tapped through
the end of 2004, but required a local match of approximately
$400,000. Mr. Schwartz noted that much of the pathway
areas are in need of replacement, and several had lighting
issues.
b. Public Works and Transportation Commission Chair
Doug Wilke
Mr. Wilke participated in discussion, but had no formal
presentation.
Public Works and
Transportation
Commission Chair
Doug Wilke
9. Parks and Recreation Services Parks and
Presenter: Parks and Recreation Director Lonnie Brokke and Recreation Services
Parks and Recreation Commission Chair Gail Pederson.
a. Mr. Brokke noted that the department's material was Presenter: Parks
collated from discussions with the Parks and F���r�ati�� and Recreation
Commission and staff. Director Lonnie
Brokke
!
��reu �h�
� _ � Relationships/collaboration with agencies/groups�
(i.e., Roseville Visitors Association; schools; ;
affiliated groups; Community Education; �rivate �
i � �a��ne��c.�� :
i 2. � Large number of dedicated professional volunteers ;
A ; and City staff !
�
Special Joint Study Session: Roseville Citizen Commission Chairs, Department Heads, City Council
Saturday, 02/07/04, Harriet Alexander Nature Center, 2520 North Dale Street, Roseville, MN
Discussion Notes - Page 24
3.
�
�
Variety and high-quality
available to citizens of all �
Commission/Council supu�
4�ho] �
programs and facilities
and
t
6. (High community participation numbers and
communit involvement
7. All Ci De artments com liment P& R
8. High community demand for top quality
facilities/services
9. National Accreditation. award winin .
10. � Have svstems Plan(s}
Mr. Brokke noted the value of the collaborative efforts and
sponsorships of private businesses, City staff, and over 700
regular community volunteers.
Mr. Brokke advised that the systems were continually
updated and re-evaluated as part of the City's
Comprehensive Plan, with a priority ranking for pathways.
�akncs�es
l_ No solid Community Center/gathering place/teen i
center/han out/activities/arts
�
�,
' Appropriate funds for projects/operations to meet the
needidemand (i.e., boardwalk repair, play equipment,
� par u�datin ___
� Understaffed to maintain scope of facilities and
- - - --- - -- }
�, Ongoing communication with park neighborhoods t
� (i.e., Need more "DiscoverYour Parks"pro �rains�
�, , Individual Park Plans �
�_
�_
8
R Natural Resource Preservation ___ _
; Appropriate resources to be satisfied with the quality
of work (i.e., staffing, finding)
Lack of indoor and outdoor space available to meet
programming needs (i.e., fields, gym time, etc. _ ,
Parks and Recreation Chair Gale Pederson noted the
advantages in connecting neighborhoods/communities
Special Joint Study Session: Roseville Citizen Commission Chairs, Department Heads, City Council
Saturday, 02/07/04, Harriet Alexander Nature Center, 2520 North Dale Street, Roseville, MN
Discussion Notes - Page 25
through parks and pathways, with neighbors getting to know
each other, observing children, becoming familiar with the
area. Ms. Pederson connected this from a public safety,
recreational, housing, and communication standpoint in the
global picture. Ms. Pederson advised that the Commission
attempted to have a minimum of two (2) commissioners at
each neighborhood event.
Councilmember Maschka noted that the nature of
business within the community was changing, and
former civic organizations that provided service-
oriented interests in the community would need replaced
or institutionalized, perhaps through the development of
the previously-discussed Volunteer Coordinator.
Mr. Mulder concurred, questioning how communities
needed to organize today, and if they needed to organize
around different issues, events, or facilities (i.e., specific
park areas); and how the City invested in them.
Further discussion included the Human Rights aspects of
where people live; how they identify their lifestyles; and
related logistics;
Mr. Brokke further highlighted that only 1/3 of the parks
had Master Plans completed to-date, and there were
changing trends and uses, and changing neighborhoods.
1.
2.
3.
Q
5.
6.
7.
Opportunity for re-evaluation of svstem
Increased sponsorships/donations, outside funding
sources
Community gathering place — build and capture �
community spirit/referendum gauge
Affiliated group/neighbor/volunteer involvement and �
outreach !
Environmental complex WRC/N.S. ARB./HANC
Technology (i.e., on-line re
School cooperation {i.e.,
Internet use
indoor/outdoor
Special Joint Study Session: Roseville Citizen Commission Chairs, Department Heads, City Council
Saturday, 02/07/04, Harriet Alexander Nature Center, 2520 North Dale Street, Roseville, MN
Discussion Notes - Page 26
� �,
` �,
- I�,
TII,
�
� I�.
�
. I ?� .
; a�,
I artificial turf and other general use
������,1 ��� i�m R ��hni r�u��
���r� I�p �kror���r i ��r�ti � .
��E � ind��te�+
Sch�o] L�i s�i c� ���un�s us�
Natur�l k� 5�ur�e pr����u�lit�n
�?utrc�cE� to lh�c nox i�v�lv�ci
� r�,�ts
Mr. Brokke fitrther addressed potential revenue sources to
accommodate declining bud�ets and increased costs,
including dasher board sales; outfield signage sponsorship;
private/public �]BClfl�65�1][?5 for Phase III of the Skating
Center; foundations; and technology (i.e., online registration
2417, internet use).
Threats
1. Demo a hics, ST vs. LT — lan for future or now
2. Safe vs. aesthetic issues with PIP items
3. Recent budget limitations/economy vs. moving
' �}��ad � taki n� calcula�t�� ri �k�
. . .......__..� _ - ----
�_ 'I'�:Itn��� , r��r k�� in �urr���
�_ I.��.k �f [r��ning, I€��pir�g curr�tl --
�i, L.�r �r c�nu�y�ar,it� r�l� . . . --
�_ A ff��.�� ���, �i�:��etmen [ h� ,�ther a��nci es �u� t�
ec�n�rr�ic� �i,�„ �l���', ����1�
�, l�.e arena'� in�u�tr� --- � — --
Abili to enerate additional fee revenue is limited
10. I Abilitv to fund necessarv renairslrenlacements
11. I Resistance to
Mr. Brokke recommended defining the City's role in the
larger community, outside the City's boundaries, related to
resident and non-resident use of programs and facilities.
b. Parks and Recreation Commission Chair Gale Pederson Parks and
Ms. Pederson participated in discussion, but had no formal Recreation
presentation. Commission Chair
Gale Pederson
Special Joint Study Session: Roseville Citizen Commission Chairs, Department Heads, City Council
Saturday, 02/07/04, Harriet Alexander Nature Center, 2520 North Dale Street, Roseville, MN
Discussion Notes - Page 27
10. Wrap-up Wrap-up
As the time was now after 1:00 p.m., Mayor Klausing noted that
each participant may have come to the meeting with different
expectations and perceptions, and noted this meeting as the start
of communication, to be followed by Town Hall meetings to tall�
to neighbors; which would then be followed by Council-level
discussions, and the budget process as priorities and policy issues
were determined.
Councilmember Maschka addressed the need to tap into "baby
boomers," and their increased longevity, revolving
retirement that could create opportunities for the City from
a staffing concept (i.e., reserve internships, flexibility,
expertise and tremendous volunteer pool).
Further discussion included changing needs in parks and
services, and addressing parents versus daycare providers; the
common human nature of all people; and need for a community
gathering space.
City Manager Beets concluded discussion by noting that today's
comments would be processed, and on behalf of staff thanked
Councilmembers and Chairpersons for their participation. Mr.
Beets asked for patience as the process was continued over the
next few months, and acknowledged the valuable feedback
received today.
1 1 Adjourn Adjourn
Mayor Klausing thanked everyone for their participation and
adjourned the meeting at approximately 1:15 p.m.
� , � '
� ���g ]� � iausirt�, �ta�r
ATTEST: ,�'
�� � ' ��
i�l��� T, L� , �'it�+ [V1������r
r, �
�' ,. '� ; ' .._
Si�ni�cant Issues Facin� Citv in Next 3 to 5 Years
Compiled by
City of Roseville Community Development Staff
Additional Comments: Roseville Planning Commission (02/OS/04)
February 7,2004
� Quallty o� L1fe — What kind of a community do you want for your children in 20
years? What will the city be in the future? Do we simply want to be a"pass
through" community? How will Roseville regenerate? Resident age and racial
diversity and balance within community; continued strength in city and educational
services and programs? How do demographics shape the products and services
needed in the community? How can citizens participate in this discussion?
� Envlronmental quallty — How will we maintain, improve, and beautify our
natural environment?
Transportatlon — capacity expansion of Highway 36 and Interstate 35 W and
county roads/city streets that act as "relievers"; access to Rosedate from Highway
36; how to deal with traffic congestions, noise and air quality. What are the state
and county transportation plans and projections? How can our roadways be more
visually inviting and present a cleaner, greener image?
Pub11C Transportatlon in first ring suburb needs city and regional improvement
How will public transit assist Roseville in the future?
Tw1n Lakes — a consensus on what can be done and the need for a redevelopment
ethic
* Housing Condition and value must be maintained; absentee landlords of single
family homes is increasing.
� Housing for public employees, especially first time homeowners is needed.
Multi-family and rental housing issues: value to community, diversirv of
types, density, safety, property value, and rental licensing
Reta11 Centers — There is a change occurring in how we shop. How waf! Rosedale
and our other centers evolve in a market dominated by big box power centers, life
style centers, and internet shopping?
Existing Job Center and Tax Base - Rosevilie currently has between 37,000 �
and 40,000 jobs. Nearly 22% of our resident workers are employed in the
community. How can we continue to compete and maintain our diversified
commercial and industrial base?
� Tw0 Quallty SChool DiStriCts — Schools have been an integral part (and center)
of the community. What are the school districts' visions of the future? How does
this help shape the community? How can the city partner with them in a time of
declining enrollment?
`�'+������#� Center — centralized vs. de-centralized; need for sense of place and
meeting spaces.
* Community Connections — pathways, sidewalks, i-net, meeting spaces
■ Maintaining what We have — a commitment to a policy of paying depreciation
costs and Enaintaining/improving existing investments
• Leading Edge Investments — continued improvement in techniques and
equipment for more long term cost-effective services and products, that evolve with
the age and demographics of the community.
.�'icliN i��I'irr.�rikr��rp�iiirrni�kiititiiun Stmt, �3-marks, Outcomcs\Community Uevclopment Ucpartmcnt Trends-
C;oals(020704) doc
�
titi � � ~; I- i�'.�.�F k�' __�_.
Age profile changes
since 1990
■ Preschoolers (Age 0-4)
decreased 16°lo to 1,542
• Younger school-age
children (age5-9)
decreased 4 °f�> to 1,646
■ Older children (10-17)
increased 7`% to 2,923
■ Worlcing-age adults (age
18-64) decreased 4`%� to
20,721
■ Elderly adults (age65+)
increased 21 °i�� to 8,346
Working Age
Early career worlcing-
age (Age 16-29) dropped
10% � ta 6,693
Mid career worlcing-age
(Age 30-54 years)
increased 3°/o to 11,303
■ Older worlcing-age (Age
55-69 years) decreased
11% to 5,012
�i� '.tiN{r 44my�ia�it. +�rr• iwl ��i �i..
What do households
look like?
• 2.20 persons per
household (average),
down from 2.37 in 1990
■ 22°/o of households have
children, down from 25°l�,
in 1990
■ Of all households, 59`%
contain families, ] 7`%
have children in two-
parent families, 4%� have
single-parents and 34`%,
have a householder living
alone
Housing
■ 14,598 occupied housing
units (both owner-
occupied and rental),
1,036 more than in 1990
■ Of these occupied
housing units, 4,750 are
rental (an increase of 470
units since 1990), and
9,848 are owner-occupied
(an increase of 566 units
since 1990
� -
' r .
��� .�
■ Vacancy rates of non-
rental housing units
dropped from �-� to
0.5%, and rental vacancy
rates decreased from
10.4% in 1990 to 2.3%
Racial diversity
increasing since 1990
■ White population
decreased from 95`% to
89`%
■ Asian population
increased from 3% to 5°/,
■ Blacic population
increased from 2%� to 3"'��
■ Hispanic population
increased from 1%� to 2%,
■ American Indian
population was steady
with � ] ��
■ 2"/� of residents are
multiracial
i�,�p�l��n �a��� ���
� 33,4E�i ��ee in � r�vl� in an overatt growth af 0.6%with a�-�ed average age c� �1.7
9e�'a �uF f�� .'�_# y�t� � 1�}
� �n �t�a� 1dyM �1#] � i� �D, a �� cf 17#� ( 2.�`0� � I99Yi
# �.� ��v�' �} b� � i�! �� ar� �ne�.� � � t i�9 � L � � ��e 1�[M
� Householc�s with head of h�t��d under age 55 �v by 4�'a, over age 55 grew by ��
i b,.268 h-holds (439�0) have head af households over fhe age of 55, increasing rapid�y to 56%by 2iYLt)
F.oseville Comprehensive Plan — 2002 Update Roseville City-Wide Demographics
�
�
Ages by Planning District 1990-2000
City of Roseville -Weighted Average Age* of Residents
� �4-���
�l _
�. _
��
� � - � � � � , , , �--�
�
�
���
c
� �� '
i
10 I
4 4 - -. . _�
� � J -0 5 � F � B 1�
"�S�I�d u�� r#ai��o-o! tk�1�7 Rd+M id++
�r+�A�+l� aA µyQ. - 4� 4r ib �y�����., �• �I�n n ir�8 di�lrid
„�+y� � Mna�.a� o-ra4 iar r..r.rw, � wi
�rr•� hl � rs� ��ra�ns avn S:+ti'rrri
1� 12 13
I
14 15
❑ 19�0�
Q ��� �
Source. US Census 2000
The overall increase in average age city-wide from lyyU-2UU0 is 1.7 years. Planning District 2
increased the most showing a gain of almost seven years. This is due to the construction of
seniors housing and managed care facilities. In contrast, Districts 10 and 13 decreased in age by 2
years and 0.5 years respectively. Planning Districts 8 and 4 have the highest average age with
49 9 and 49.3 respectively with Districts 10 and 1 having thc youngest residents with 32.6 and
76.3 years respecti��ely.
CRy of Rosevllle - Populadon ofChildren' by Planning District Cky o# Rosevllle - Populatloe of Ssnlqra' by PlanNng Wstrkt
L�fQ� m �fl� Fb fipl
fjfj } ��
{�
t �y
� �
�
e
� �
�u �!R Ci•wn � � I n iM?�t��l
i •
�IF7�6 Ga�rwi ' I .0 3WP�c4M
. _ i a � .... _
t���r-�;, ,,,,..,,r�T� � �T���+�.
I F } � } 1 7 4 F IG iF ii i7 i� ii
R'or�Yq IX�la ' � �d i.1,._. i�s�
Roseville Comprehensive Pian — 2002 Update
,
,� rll I �_� Nl
Land Use —Page 7 of 53
�
City Council Minutes
Community Town Hall Meeting
Fairview Community Center, 1910 West County Road B
Saturday, Apri13,2004
1. Informal Citizen-Council Workshop: Small Group and
Individual Conversations with Citizens as they mingle with
Councilmembers and Staff who are located around the
meeting room at stations containing display boards and other
materials describing City operations.
Specific post card notice had been provided to residents on the
west side of Lexington Ave., in addition to other means of inedia
notice, to alert residents of today's meeting.
There were approximately 40 - 50 residents in attendance,
including representatives of Citizen Advisory Commissions,
several candidates for the upcoming Special Municipal Election;
not inclusive of staff in attendance to represent various City
Departments and provide information on volunteer opportunities
within the community.
2. Formal Meeting: Mayor's Welcome, Council Roll Call,
Introductions of Councilmembers and City Staff
Informal Roll Call
Councilmembers Ihlan, Kough, Maschka, Schroeder and
Mayor Klausing (Voting Order).
Mayor Klausing opened the meeting at 9:33 a.m., and thanlced
residents for their attendance; explaining the purpose of today's
meeting to receive public input prior to the 2005 Budget process;
and to hear of community issues and concerns of which
Councilmembers may not be aware.
Mayor Klausing and Councilmembers introduced themselves.
Councilmember Schroeder introduced City Council candidates in
attendance; and urged everyone to get to lcnow the candidates
and to vote in the upcoming municipal election on 04120104.
Informal Citizen
and Council
Workshop
Formal Meeting:
Mayor's Welcome,
Council Roll Call
Community Town Hall Meeting— 04/03/04
Minutes - Page 2
4.
3.
Mayor Klausing introduced various Citizen Advisory
Commissioners, as well as former Mayor John Kysylyczyn and
former Councilmember John Goedeke, also in attendance.
Mayor Klausing advised that the agenda format was being
changed from that printed and distributed to accommodate the
schedule of guest Olympic Team diver Sara (Reiling)
Hildebrand.
Recognitions, Donations, Communications
4.a Council Proclamation Honoring Olympic Athletes,
Including former Roseville Resident and Olympic Team
Diver Sara (Reiling} Hildebrand
Councilmember Tom Kough introduced and recognized the
accomplishments of Ms. Hildebrand, whom he had
nominated for Athlete of the Year, and briefly reviewed
Ms. Hildebrand's achievements and pursuit of qualifying
for and competing in the upcoming qualification trials for
the Olympic Team.
Ms. Hildebrand spoke briefly of her activities and travels in
various diving competitions.
On behalf of the City Council and residents of Roseville,
Councilmember Kough presented Ms. Hildebrand with a
City of Roseville pin and stuffed bear with life preserver, as
commemorative gifts of the well wishes of the community
for Ms. Hildebrand's endeavors.
Mayor Klausing read and presented to Ms. Hildebrand a
Proclamation declaring April 2004 as a month to honor
former Roseville resident and Olympic diver Sara
Hildebrand and all Olympic athletes as they prepare to
compete in the 2004 Summer Olympics.
Consider Consent Items
City Manager Neal Beets,
Recognitions,
Donations,
Communications
Council
Proclamation
Honoring Olympic
Athletes
Consider Consent
at the request of Mayor Klausing, Items
Community Town Hall Meeting — 04/03/04
Minutes - Page 3
briefly reviewed those items for consideration on the Consent
Agenda.
3.a Approve Contracts/Purchases in Excess of $5,000 Approve Contracts
Schroeder moved, Maschka seconded, approval of general & Purchases in
purchases and/or contracts for services for the following: Excess of �5,000
Vendor
Superior Ford
Superior Ford
ABM Equipment
Alternative Business
Furniture
Heavy duty pickup with plow
+�L:lili li�s]
Fiberglass Service Body for Utilities
Task Chairs for New Facilities
Amount
$18,593.81
18,310.55
6,303.74
6,344.21
Roll Call
Ayes: Ihlan, Kough, Maschka, Schroeder and Klausing.
Nays: None.
3.b Approve Burn Permit for Owasso Heights Townhome
Association
Schroeder moved, Maschka seconded, approval for staff to
issue a burn permit to Owasso Heights Townhome
Association to conduct a prescribed burn for prairie grass
restoration; effective from April 15 through Apri130, 2004;
pursuant to Roseville City Code, Section 404.02; for the
express purpose of burning natural vegetative materials;
and with the Fire Department to be notified prior to igniting
the fire.
Roll Call
Ayes: Ihlan, Kough, Maschka, Schroeder and Klausing.
Nays: None.
5. Hear from Residents
Staff had prepared a written survey to provide a format for
residents to address comments to the City Council and staff.
Questions included:
1) What services does the City of Roseville do well?
2� What services can the City improve? How could the
City improve those services?
3� What programs or services do you think the City should
Approve Burn
Permit for Owasso
Heights Townhome
Association
Hear from
Residents
Community Town Hall Meeting — 04/03/04
Minutes - Page 4
discontinue?
4� What programs or services would you like the City to
add?
5) Any other issues or comments that you would like to
share with the City Council?
Additional communication questions included:
1) How did you hear about today's meeting?
2) What other things do you suggest the City can do to get
input from the community?
3) Do you use the City's website? And if so, what is most
useful?
Comment post cards were also available at each of the
department tables for residents to share compliments or concerns
about a specific department; along with staff business cards.
Mayor Klausing noted that this type of public forum was just
being initiated and asked the audience for their patience and
understanding in format and content of the meeting. Mayor
Klausing requested that City Manager Beets introduce the City
staff, along with a brief description of the duties of each
department.
City Manager Beets then thanked residents for corning and
solicited their comments regarding City services.
Staff present and introduced included: Recording Secretary
Sheila Stowell; Communications Specialist and Elections
Coordinator Carolyn Curti; Fire Chief Rich Gasaway and Deputy
Fire Chief Tim O'Neill representing the Fire Department;
Community Development Director Dennis Welsch; Housing and
Redevelopment Authority Commissioner Jill Bean; Public
Works Director and City Hall Construction Project Manager
Duane Schwartz; City Engineer Debra Bloom; Police Chief
Carol Sletner and Community Relations Coordinator Heather
Darby; Parks and Recreation Director Lonnie Brokke; and
Finance Director Chris Miller. City Manager Beets also
recognized several Advisory Commission members manning
tables, including Parks and Recreation Commissioners A1 Sands,
Mark Kamrath and Richard Jacobson.
Community Town Hall Meeting — 04/03/04
Minutes - Page 5
Mr. Beets reviewed several service opportunities available to
residents from various departments, including a first-hand look at
the newest piece of firefighting equipment, and contact with the
Police Department's Heather Darby for a security analysis of
residential or commercial property to dissuade burglary attempts.
City Manager Beets briefly reviewed recent state reductions in
Local Government Aid (LGA) and Homestead Credits to cities
and the ramifications created for local government. Mr. Beets
drew attention to specific impacts on the 2004 and upcoming
2005 City of Roseville budgets, actions already taken, and
actions to be taken by staff and the City Council to address
reduced revenues of approximately $700,000 (i.e., reductions in
staffing levels; reduced travel and conference attendance; limited
reduction in service levels; and use of reserve funds). Mr. Beets
noted that the City Council will face additional decision-making
on how to continue reducing expenses and addressing inflation to
make the best use of tax revenues to support City services and
finding ways to increase or find additional sources of revenue in
order to avoid reducing service levels. Mr. Beets noted that
using this type of ineeting forum to hear the priorities expressed
by residents was one of the tools being used by the City Council
to achieve the overall community goals. Mr. Beets reviewed the
handouts made available today for residents to provide their
written comment, and then introduced the process for addressing
the City Council verbally at today's meeting.
Mayor Klausing reviewed briefly the structure of the City and its
basic operations and functions; noting that Councilors served on
a part-time Council representation basis; and depended on
communication with staff to implement Council policy for
practical day-to-day operations of the City.
Mayor Klausing then invited residents to voice their comments
to the Council on their priorities for the community.
A. Marilyn Silvis, 2233 Laurie Road West
Ms. Silvis thanked City officials and staff for providing this
forum and expressed her appreciation.
Ms. Silvis spoke to her concerns regarding potential
Community Town Hall Meeting — 04/03/04
Minutes - Page 6
problems in the proposed closing of County Road B at
Highway 280. Ms. Silvis discussed possible crises in the
northwest comer of the City and the proximity of the
neighborhood to the area petroleum tank farms. Ms. Silvis
noted that many residents had purchased their homes in that
vicinity due to the proximity to the University of Minnesota
and would now be faced with a potential safety issue. Ms.
Silvis spoke to the safety issue with the existence of the
cyclone fence along the north side of the Golf Course, and
with a proposed barrier along the south side of County
Road B, there is no "escape." Ms. Silvis further expressed
her concern related to the tank farm and convergence of I-
3 5 W and Highways 36 and 280 being a likely target for
terrorist activities; and respectfully requested that the state
and federal government's decision for closure of County
Road B at Highway 280 be revisited and reconsidered due
to safety and wellbeing of area residents. Ms. Silvis
thanked the City Council for their consideration.
Mayor Klausing briefly reviewed the State's proposal and
rationale for closing County Road B at Highway 280; and
deferred to Duane Schwartz about the proposal as it related
to emergency vehicle access.
Public Works Director Duane Schwartz reviewed the
proposed project, scheduled for 200512006, and the
rationale for closing access to County Road B at Highway
280. Mr. Schwartz noted that Ms. Silvis' concerns had
been addressed at great length among the City Council and
staff prior to the City's consent to the planned
reconfiguration project. Mr. Schwartz advised that
emergency access would be available through installation
of a knock-down barricade that would be built as part of the
project; and additional improvements were planned at the
intersections of County Road B and Cleveland due to safety
concerns. Mr. Schwartz further reviewed upcoming
negotiations with Ramsey County related to the "turnback"
of County Road B to the City and the conditions upon
which the City would accept the roadway (i.e.,
improvements and/or reconstruction).
Community Town Hall Meeting — 04103104
Minutes - Page 7
Mayor Klausing requested that Mr. Schwartz elaborate on
the "turnback" process.
Mr. Schwartz reviewed the various jurisdictional roadways
within a community (i.e., state, county and local); how their
construction and maintenance were funded; and who was
responsible for those activities.
Ms. Silvis reiterated her concern regarding the cyclone
fence along the Golf Course and how the 300+ residents
would be evacuated in case of an emergency.
Mayor Klausing and Mr. Schwartz identified the fence that
was in existence and the proposed knockdown barricade
and the process for ingress and egress in case of an
emergency.
Councilmember Schroeder noted that the City's Fire
Department personnel had been doing extensive study
related to these items.
Mayor Klausing noted that the problem had not been
solved; and Ms. Silvis had a good point, and assured
residents that the City Council and staff were conscious of
the concerns and would continue consideration of options.
Mayor Klausing noted the sensitivity of security issues
related to safety issues at the tank farm, but requested
comment from Fire Chief Gasaway.
Fire Chief Gasaway deferred to Police Chief Sletner on
preparations for potential incidents at the tank farms.
Police Chief Sletner summarized the pipeline safety
courses attended by members of the Police and Fire
Department; and staff's review and involvement with
emergency plans provided by the owners of the tank farnls
to address such concerns as raised by Ms. Silvis. Chef
Sletner advised that both tank ���ttt management teams
were well-aware that the farms could be a target; and noted
the stepped-up security at both sites since 9/11. Chief
Community Town Hall Meeting — 04/03/44
Minutes - Page 8
Sletner noted that the department has begun identifying
potential target sites within the community and region, but
due to the sensitive nature of that information, she could
not publicly share that information; but sought to assure
residents that the department was being aggressive in
networking on a local level with Ramsey County and other
agencies in developing plans of action.
City Manager Beets addressed the proposed
communication improvements, via an 800 MHz radio
system, being pursued vigorously by Ramsey County to
allow for communication interagency-wide for all
emergency responders and the availability of federal
monies to pursue this communication system.
Howard Merrill,1887 Merrill
Mr. Merrill shared Ms. Silvis' concerns regarding the
safety issues in closing County Road B at Highway 280,
and questioned where the idea had originated.
Mayor Klausing noted that the idea had come up as a
health/safety issue of the Minnesota Department of
Transportation (MnDOT) due to it being an at-grade
crossing and the high-accident rate at that intersection.
Mayor Klausing noted the increased traffic received by
County Road B when used as an alternate route; and
possible integration into the City's pathway system if
turned back to the City by the County.
Councilmember Maschka noted, as a policy-maker, that we
as residents don't live in Roseville alone. Councilmember
Maschka noted that the federal government mandated
closing exits and the City was required to release them.
Councilmember Maschka advised that this was one of the
tensions the City Council dealt with: if we do it, how does
it affect our residents. Councilmember Maschka concurred
that many federal mandates didn't make sense on a local
level, but recognized the federal government and
MnDOT's philosophy that it wasn't normal to have
stoplights on a freeway system.
Community Town Hall Meeting — 04/03/04
Minutes � Page 9
Councilmember Maschka reviewed several efficiencies in
local government as compared to federal and/or state
government; and the need for the Council to deal with
ramifications of decision-making done on a broader level,
but impacting local residents and governments.
Mr. Merrill apologized for making any inference that this
situation was created by local government; and reiterated
issues from an emergency responder perspective on safety,
drainage and other concerns; opining that closing this
interchange simply moved the problem elsewhere.
Public Works Director Schwartz addressed the State's
intent to upgrade the intersection at Larpenteur and
Cleveland within five years for similar safety concerns and
to increase traffic flow.
Janet Delmore, 526-5 Lovel� V
Ms. Delmore noted that she had become labeled as "the
disruptive commissioner" on the Human Rights
Commission. Ms. Delmore reiterated her concerns about
charges filed against one of her students, for whom she
serves as a Mentor; noting that it had taken a judge's order
to clear the child's record for charges filed by the Roseville
Police Department. Ms. Delmore referenced several media
sources related to racial profiling; and questioned
specifically what the Roseville Police Department was
doing to discourage racism when dealing with people of
color.
Police Chief Sletner reviewed in general terms Ms.
Delmore's concerns related to the incident; noting that
upon substantial investigation, no violations of policy or
procedure were evidenced. Chief Sletner advised that the
Roseville Police Department does not discriminate.
Ms. Delmore reiterated her concern that she had not
received a satisfactory response from the City Attorney, the
City Manager, or the Police Department, after repeated
requests for additional information and her attempts to
continue her investigation into the matter.
Community Town Hall Meeting — 04/03/04
Minutes - Page 10
Mayor Klausing suggested that today's forum may not be
the place to address the specifics of this case.
Chief Sletner noted the annual training required for all
officers consistent with the City and Department's policies
and procedures; and urged anyone who came across an
action that does not reflect well on the Police Department
to file a complaint. Chief Sletner reviewed the various
ways a complaint could be filed; assuring that each was
thoroughly investigated; and that she and the City Manager
were continuing their involvement in the situation referred
to by Ms. Delmore.
City Manager Beets advised that a minimum of 450 hours
of training in discrimination-related issues had been
documented for Roseville Police Officers; noting that in a
first-ring suburb the departments dealt with a variety of
languages, backgrounds, mental capacities, and lifestyle
choices that required great understanding and flexibility by
police officers. Mr. Beets noted that officers were human,
and they weren't perfect, but they were striving to respond
in their most professional manner and staff was attempting
to bring some balance to the analysis.
Mayor Klausing, on behalf of the City Council, recognized
that the community was changing and becoming more
diverse; and the long-term success of the community would
be determined by how those tensions were addressed for
the benefit of the entire community.
Tam McGehee, 77 Mid Oaks Lane
Mayor Klausing recognized Ms. McGehee as a member of
the Twin Lakes Stakeholder's Panel and encouraged
residents to visit with those members of the Panel
represented today about the process.
Ms. McGehee expressed how impressed she was with the
— training and background information being provided to the
— Twin Lakes Stakeholder's Panel and the entire process,
noting what a great learning experience it had been for her.
Community Town Hall Meeting — 04/03/04
Minutes - Page 11
Ms. McGehee challenged the City Council with the
question: "How does the City Council worlc to get more
citizen involvement in the processes going on in Roseville;
and how can the City Council find out how the rest of the
City feels about these things?" Ms. McGehee expressed
her disappointment in the MarchlApril 2004 issue of the
Roseville Wrap, and its lacic of pertinent information about
significant issues (i i., upcoming Special municipal
election and Twin Lalces development); and also noted that,
while the public is invited to attend the Twin Lalces
Stalceholder's Panel meetings, and there were many
residents interested in the proposed project, there's little
effort made to inform them of that possibility. Ms.
McGehee opined that many residents were not "wired," and
couldn't access the Website for information. Ms. McGehee
concluded by aslcing for financial information on the
Roseville City Hall construction project.
Mayor Klausing addressed how to get involved: suggesting
citizen advisory commissions were a great way to get
involved and suggested prospective applicants solicit
information from City Hall. Mayor Klausing reviewed
various advisory commissions currently in existence and
other ways that the City Council and staff sought to
increase public awareness.
Councilmember Maschlca acicnowledged that public
involvement and information was always a struggle for the
City Council. Councilmember Maschlca questioned
whether it was time for another "Vista 2000," study that
would incorporate massive planning over the next 10 years.
Councilmember Maschlca opined his support of citizen taslc
forces and advisory committees, recognizing the balance
their implementation with staff and financial resources.
Councilmember Maschlca noted the massive redevelopment
nature of the Twin Lalces proj ect and reviewed the
proposed development area for public awareness; noting
the potential for an additional $4.5 million tax base, while
costing approximately $150,000 to study the project,
whether it comes to fiuition or not. Councilmember
Community Town Hall Meeting — 04/03/04
Minutes - Page 12
Maschka addressed the advantages of the land mass/tax
base ratio and the low tax rate available to taxpayers in
Roseville due to the great miY achieved in commercial and
residential properties.
Councilmember Maschka noted that communication was
an ever-changing and ongoing pursuit in new techniques
and effectiveness; and suggested that an e-mail system be
explored for interested citizens to register for automatic
notification of information, meetings, etc. Councilmember
Maschka encouraged residents to use whatever means were
available to them to contact Councilmembers with their
comments, noting his willingness to accept phone calls
from the public at work or at home; further noting the
accessibility of fellow Councilmembers.
Councilmember Ihlan encouraged citizen involvement,
noting that the City could always do more to improve their
efforts at communication, but recognized that steps were
being taken, and that this was a crucial item for residents.
Ms. Ihlan referenced the post cards notifying residents of
this meeting; and that the Council needed to adhere to the
"you talk, we'll listen," nature of this forum.
Councilmember Ihlan concurred with the need to provide
timely topics in the Roseville Wiap; recognized other
venues for communication; and suggested consideration be
given to specialized newsletters for specific issues or areas.
Councilmember Ihlan reminded residents of the Public
Comment portion of each regular Council meeting and
encouraged other ways to channel citizen involvement.
City Hall Construction Manager Duane Schwartz reviewed
the estimated construction costs of the City Hall Campus
project: with a total project cost of $11.5 million; Police
Department addition at $5 million for construction; $2
million for upgrading the Public Works facility; $1 million
in site improvements; and approximately $1.1 million for
City Hall upgrades and facelift; plus the remaining
construction, management fees, architectural fees,
furnishings and fixtures. Mr. Schwartz noted that the
project remains on track, and it was anticipated that the
Community Town Hall Meeting — 04/03/04
Minutes - Page 13
proj ect would be brought in under or at budget.
Mr. Schwartz addressed the annual maintenance costs of
the facility to be $100,000; with savings projected through
off-peak electrical use and other cost-saving measures yet
to be implemented.
Tim Grotheer, 2566 Harnline
Mr. Grotheer suggested that the Council consider marquee
signs at high-traffic areas (i.e., shopping centers) for public
information messages. Mr. Grotheer thanked the Ctity
Council for having this open forum and endorsed it as a
"great idea."
Mr. Grotheer addressed the proposed property rezoning at
2550 Harnline from low-density residential to medium-
density residential; questioning the Planning Commission
rationale for recommending approval of the development
proposal, while at the same time recognizing the mandates
of the Metropolitan Council to increase housing density,
and City's need to meet those mandates. Mr. Grotheer
questioned how the Met Council's mandates benefited the
City of Roseville and the ramifications if the City didn't
meet the Met Council's density requirements.
Mayor Klausing recognized the City's Comprehensive Plan
as a requirement of the Metropolitan Council; and noted the
developer's request for a delay in Council consideration of
their request for townhome construction.
Mr. Grotheer referenced his attendance at the Planning
Commission meeting when the development had been
discussed and the apparent chastisement of the Commission
followed by their unanimous approval of the proposal; and
questioned the Planning Commission's rationale.
Mayor Klausing, while not attempting to speak to the
Planning Commission's analysis, other than that noted in
their recorded meeting minutes, noted this as another
situation where officials were required to seek a balance in
maintaining quality of life and future growth.
Community Town Hall Meeting — 04103104
Minutes - Page 14
Community Development Director Dennis Welsch briefly
reviewed the role played by the Metropolitan Council and
cities as it related to the City's Comprehensive Plan Policy
in providing the public and staff perspective on where the
Council and the Planning Commission hope to see the
future of the community develop. Mr. Welsch briefly
reviewed the proposed project, noting that if approved, the
City was required to submit a Comprehensive Plan
amendment to the Met Council (as mandated by State
Statute) for their review to determine whether it met or
exceeded their capacities.
Mayor Klausing noted that this issue would be brought to
the Council at a later date for consideration, and that Public
Hearing forum would be a good place to address specifics
of the proposed development; noting this was another
example of a policy determination by the City Council.
Mr. Welsch noted that the issue would be coming before
the City Council at their May 10, 2004 meeting, rather than
their Apri126, 2004 meeting as originally scheduled.
Mr. Grotheer noted that a petition with an excess of ninety
(90) signatures had been provided, urging the City Council
to reject this request; and Mr. Grotheer sought Council
support in balancing developer and area resident interests.
Councilmember Ihlan noted that on May 10, this would be
a policy issue that the City Council and residents would
need to decide and reviewed some of the questions the
Council would need to ask. Councilmember Ihlan
encouraged residents to come to the meeting on May 10
and voice their comments.
Councilmember Maschka noted that housing would prove
to become a critical issue in the immediate future (i.e.,
rental housing inspections; housing and/or apartment
maintenance; market issues; housing availability) and
would require many Council decisions.
Community Town Hall Meeting — 04/03/04
Minutes - Page 15
Dorothy Ohnsorg, 2523 Maple Lane
Ms. Ohnsorg voiced her interest in the future of Old
Highway 8 and County Road C-2 and expressed her desire
to be involved, along with other area residents, particularly
in the aesthetic issues along Old Highway 8.
Ms. Ohnsorg noted she was tremendously impressed with
the consideration given to minor details along Hamline
Avenue during discussions of the proposed development,
and hoped those same considerations were given her area.
Mayor Klausing recognized those residents in attendance at
today's meeting from the area along Old Highway 8, and
expressed his appreciation for their interest.
Marc McCahill, 2164 Rosewood
Mr. McMa.hill identified himself as a"huge fan" of the
City's pathways and trail system. Mr. McCahill alerted
Councilmembers and staff of the City of Minneapolis'
consideration of a partnership with private providers of
short-range, high-speed wireless for wi-fi transceivers in
parkland areas. Mr. McCahill noted that consideration of a
partnership could benefit the City in several ways, through
increased revenue and advance communication
technologies. Mr. McCahill volunteered to provide
additional information to Councilmembers via e-mail.
Mayor Klausing reviewed federal government requirements
for wireless towers and the City's policy for their
placement on city-owned land, rather than private property.
Margaret Asenbrenner,1213 Ski�iman Ave. W
Ms. Asenbrenner encouraged the City to pursue clean up of
highway exit and entrance ramps within the City; and the
inaccessibility of some of them for private citizens to
consider clean up.
Mayor Klausing acknowledged Ms. Asenbrenner's
comments, shared her concerns, and requested that City
Manager Beets review the volunteer recruitment for city-
wide clean up currently underway. Mayor Klausing
Community Town Hall Meeting — 04/03/04
Minutes - Page 16
recognized Councilmember Kough for his spearheading
this clean up initiative.
City Manager Beets noted that April had been declared as
Spring Clean up in Roseville, in an effort to clean up public
rights-of-way, public property, parks, and other identified
areas. Mr. Beets noted that the City has an Adopt-a-Park
program; that City crews had worked double shifts to
remove sand from City streets already this spring; and that
the City had utilized Ramsey County Sentence-to-Serve
offenders in cleaning along fence lines along County Road
C, as well as the median area along County Road C.
Mr. Beets highlighted the proposed dates and times for this
coordinated pick up effort and the process to follow for
staff coordination of efforts, as well as meeting at City Hall
to receive safety vests and safety procedures; equipment;
transportation to specific sites; and returning to City Hall
with the satisfaction of a job well-done and light
refreshments.
Mr. Beets noted that one of the clean up dates would
provide an opportunity for residents to interact with
Councilmembers in another forum, since a quorum of
Councilmembers had volunteered for clean up duty,
requiring staff to notice their involvement as a public
meeting. Mr. Beets also recognized the efforts and
involvement of Northwestern College students; Roseville
Area High School students; scout troops and others.
City Manager Beets encouraged residents to sign up as a
volunteer today and join in the fun and satisfaction.
Councilmember Kough predicted that by the end of April,
residents would recognize the difference and be proud of
the City and citizen accomplishments toward clean up.
Councilmember Kough encouraged and challenged
residents to join in as a way of fun and exercise; and noted
that Ramsey County and the State of Minnesota had
furnished refuse bags as their part in the clean up project.
Community Town Hall Meeting — 04/03/04
Minutes - Page 17
Resident of Apartment at 3050 Old Highway 8
An unidentified member of the audience had suggestions
for other areas for clean up, and was referred to Public
Works Director Schwartz in order to share those locations.
�
Concluding Remarks/Acknowledgments
Mayor Klausing, on behalf of the City Council, thanked
everyone for their interest, attendance and comments; and
thanked staff for their preparatory work. Mayor Klausing
expressed his pride in serving the community, noting the
quality of the questions and comments.
6. Adjourn Adjourn
Mayor Klausing adjourned the formal portion of the meeting at
11:13 a.m.; with Councilmembers and City Staff remaining to
talk with residents.
. ��
�� E�la�.�in�, v�r
ATTEST:
���''����
al J. Beets, City Manager
City of
r,�;.,,,��' � i � �
Citizen Concerns and City Staff Responses
arising out of the
Community Town Hall Meeting
Saturday, April 3, 2004
Fairview Community Center
On Saturday, Apri13, the Roseville City Council held a Town Hall meeting. This was
the second of a three step effort to set goals for the 2005 City budget. Residents met one-
on-one with elected officials and staff to air their questions and concerns about City
government. Residents also had an opportunity to address the entire Council and the
public in attendance as a group. The videotape of that meeting is re-broadcast on cable
channel 16 and available for webcasting 24171365 on the GTV website.
The following is a synopsis of resident questions/concerns raised at the Apri13
Community Town Hall Meeting, and the City Staffs responses:
�********s«***********�
C1. Some residents expressed concern about the County closing County Road B at
Highway 280. Concerns revolved around possible crises in the northwest comer of the
City and the proximity of the neighborhood to the petroleum tank farms to the north.
Could the state and federal government reconsider the decision to close County Road B at
Highway 280? Whose idea was it to close County B?
RJ , The State's proposal and rationale for working with the County to close County
Road B at Highway 280 is to reduce traffic accidents associated with turning movements
along State Highway 280, including at the intersection of 2$0 and County B. Using a
combination of State and federal funds, the State is proposing to improve Highway 280 in
2005 from approximately the Larpenteur interchange on the south to the point of
Highway 280's merger with Highway 36 on the north. The State and County believe this
will reduce accidents and injuries.
Emergency access from County B to 280 will be available through installation of a
knock-down barricade that would be built as part of the Project. Additional County
improvements are planned at the intersection of County Road B and Cleveland, also due
to safety concerns.
April 3,2004 Community Town Hall Meeting
Citizen Concerns and Staff Responses
This issue of improving State Highway 280 and cul-de-sacing County B has been
discussed at a series of public meetings — including two joint meetings with the
Lauderdale City Council — dating back to 2002.
tt*�*******�*f*t
C2. A resident expressed concerns about racial profiling and what the Roseville Police
Department was doing to discourage racism when dealing with people of color. She also
expressed a specific concern about an incident involving a juvenile she mentored.
R2, Regarding the specific incident, we found no violations of Police policy or
procedure. Hypothetically, if an eyewimess describes a crime suspect to police as being
an adult white male, approximately 6 feet in height, with blond stringy hair, and wearing
a red shirt, it is not racial profiling for police to detain and question white males in the
vicinity of the crime scene shortly after the alleged crime occurs who fit that description.
In general, in calendar year 2002, 41 officers of the Roseville Police Department attended
328 hours of training in laws and practices preventing Racial Profiling. In 2001, 48
police officers received 96 hours of training in Respectful Behavior. Also in 2001, 48
police officers received 384 hours of Legal Update Training, including laws regarding
discrimination. We have not finished compiling all of our training records for 2003, but a
police officer did attend a Spanish immersion program to help the City better meet the
needs of Spanish speaking members of the community. And the Police Department also
distributed brochures in 2003 that are written in Spanish and Hmong that offer
information and assistance to non-English speakers.
***********�.��..
C3. How does the City Council work to get more citizen involvement in the government
processes going on in Roseville? How can the City Council find out how the rest of the
City feels about these things?
R3. In addition to personal contacts between elected representatives and city residents,
the City uses many venues to provide information to residents and to get information
fr�r[t residents. These include weekly news releases (the "News Fax') which are sent to
the media and posted on the web. The News Fax contains information about current
events in the City. The City can't control what the media choose to pick-up and
distribute from these news releases, but the media are updated weekly.
In response to this Community Town Hall Meeting, City staff will now mal{e the News
Fax available directly to the general public as well as to the media. Residents can contact
either Tim Pratt at tim.pratt�ci.roseville.mn.us or Carolyn Curti at
carolvn.curti(�,a,ci.roseville.mn.us to subscribe to our weel�ly News Fax. We will publicize
this new service through all our media outlets.
Residents can also call the local cable company (651-222-3333) to request universal
service to obtain Government Access Channel 16. The government access channel is
�
April 3,2004 Community Town Hall Meeting
Citizen Concerns and Staff Responses
free; residents do NOT have to subscribe to other cable channels. Channel 16 cablecasts
all City Council meetings and most of the City Commission meetings. Government
Cable Channel 16b also has a Bulletin Board with information about what is happening in
the City.
The City Hall lobby also contains a bulletin board of city information and meetings. Of
course, City ofiices are open for phone calls or visits every weekday from 8 a.m. to 4:30
p.m.
The City's webpage has lots of information about current events, including a community
calendar that lists current meetings.
The City publishes the Roseville Wrap which is sent to all residents' homes five times a
year. The City also sends postcards or notices that target specific neighborhoods
regarding particular land use cases.
Residents are encouraged to call or write Councilmembers or staff at any time. Residents
are also encouraged to give feedback through citizen advisory commissions, task forces
and other public meetings.
During the budget process the last two years, the Council has considered whether to
authorize expenditures for periodic community opinion surveys.
***... � �•• * ««+� ***** + �r
C4. The Mazch/April 2004 issue of the Roseville Wrap lacked pertinent information
about significant issues (i.e., upcoming Special Election and Twin Lakes Development);
while the public is invited to attend the Twin Lakes Stakeholder's Panel meetings, there's
little effort made to inform them of that possibility.
R4. In 2002 and 2003, the City reduced the budget for the Roseville Wrap twice. As a
result, each issue of the Wrap has shrunk from 6 pages to 4 and from 6 issues a year to 5.
The second page of the March issue of the Wrap contained a headlined article about the
April 2p`� Special Election above the fold. The second page of the Wrap is generally
reserved for "Council Specific" news. Here is a copy of that article as it appeared in the
Wrap:
,`�
April 3,2004 Community Town Hall Meeting
Citizen Concerns and Staff Responses
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Importantly, printing deadlines for 15,000 issues of the Wrap are typically a month
before the Wrap is actually distributed within the community. Hence, Council news or
action that arises in the month immediately preceding the printing of the Wrap will not be
in that next issue.
As for the Twin Lakes Stakeholders' Meetings, in addition to on-going postings on our
website and Channel 16, the City has issued approximately five NewsFc�,r articles about
those meetings that have been picked up by one or another of the private media outlets.
And, going back to the process the City used to create the Stakeholders' Panel in the first
place, approximately 300 notices were direct-mailed to the single-family households in
the neighborhoods around Twin Lakes informing them of the Stakeholder process.
*�*f■.���*�**rtrt�+***�t�
C5. What is the financial cost of the Roseville City Hall construction project? Is the
Proj ect on time and on budget?
April 3,2004 Community Town Hall Meeting
Citizen Concerns and Staff Responses
R5. The City Hall Campus project has a total project cost of $11.5 million: the Police
Department addition costs $5 million for construction; $2 million for upgradingthe
Public Works facility; $1 million in site improvements; and approximately $1.1 million
for City Hall upgrades and facelift; plus the remaining construction, management fees,
architectural fees, furnishings and fixtures. The Proj ect remains on track and on budget.
The estimated annual maintenance costs of the facility will exceed $100,000, with some
savings through off-peak electrical use.
��titr��f�������w����
C6. Consider marquee signs at high-traffic areas (i.e., shopping centers) for public
information messages.
R6. The City owns two marquee signs: one at the Skating Center and a second in front
of Central Park. Currently Parks and Recreation staff post recreation information on
these two marquee signs. Staff will study use of these two marquee signs for non-
recreation messages. Private marquee signs on private property — such as at shopping
centers -- are used to advertise businesses and activities on that site.
**s*#*******«�s.******
C7. What is happening with the proposed property rezoning at 2550 Hamline from low-
density residential to medium-densityresidential? What was the Planning Commission's
rationale for recommending approval of the development proposal?
R7. This issue will be brought to the Council at the May 10,2004 Council Meeting, and
will include a Public Hearing and detailed minutes from the Planning Commission's
hearing that explains their reasoning.
****��ss�*********��«�*
C$. What is the future of Old Highway 8 and County Road C-2? How do residents stay
involved, particularly in the aesthetic issues along Old Highway 8?
R8. Staff will make note of neighborhood interest and will broaden the geographic scope
of its mailings should a development project be proposed in that area.
**x*��rii�***�*******
C9. Would the City of Roseville consider a partnership with private providers of short-
range, high-speed wireless for wi-fi (wireless fidelity) transceivers in parkland areas
similar to what the City of Minneapolis is doing?
�
Apri13,2004 Community Town Hall Meeting
Citizen Concerns and Staff Responses
R9. City staff will investigate what Minneapolis is doing and report back to the Council,
with notice to this particular resident in case he wishes to attend that Council Meeting.
�.*************..*��.
C10. What can the City do to clean up the litter along highway exit and entrance ramps
within the City?
R10. In response to comments about litter &om several residents, the City Council
declared April as "Keep Roseville Beautiful" Month, and they established an Ad Hoc
Litter Control Committee chaired by Councilmember Kough. This Committee — and
other volunteers — will be picking up litter in the City throughout the month of April.
In addition: the City has an Adopt-a-Park program; City crews worked double shifts to
remove sand from City streets already this spring; and the City has utilized Ramsey
County Sentence-to-Serve offenders in cleaning litter throughout the City; Northwestern
College students, Roseville Area High School students, Kiwanis, NeighborhoodBlock
Watch groups, scout troops, North American Bank Corporation staff, and others have
also volunteered for this special City clean-up in April.
Residents may contact Litter Coordinator Patty Hoag at 651-792-7028 to volunteer to
help clean-up the City. If residents note an area in the City with special litter problems,
they are invited to call Patty, Streets Supervisor Steve Zweber at 651-792-7952, or Parks
Supervisor Ken Hoxmeier at 651-792-7141.
SURVEYRESULTS FROM THE �'��HALL
COMMUNITYMEETING
Held at the Fairview Community Cente�, Ap�il 3,2004
A green survey f��rt3 was distributed at this Community Meeting. These are the comments we
received on the survey form.
L What services does the City of Roseville do well?
"Parks and Recreation"
"The basics are top rate — snow removal, well maintained streets, police and
Fire response — all are excellent."
"Street Snowplowing — it is done by the time I get up in the morning. The
New mayor does an excellent job working with the other council members."
"Keeping city safe and clean — Police Department does a good job — very
Professional!"
"Recycling, Police, Fire, Parks & Rec/Arts Council"
"Police Service — Pathways"
"Police, Parks and Fire"
2. What services can the City Improve? How could the City improve those
services?
"Inclusion of apartment residents in sense of community."
"What about the Fire Department (Retired) handout? Is it possible to "fund" a full time
Fire department with fees from Ambulance service?"
"We need a sidewalk along our streets. Fairview, Cleveland, Hamline, Victoria, B-2 and County
Road C all have sections where the sidewalks just end. The City should fill in these empty
areas."
"Building and improving the roads in the city."
"We need to keep our services up-to-date, pay attention to maintenance and keep working on
mass transit."
"More officers on Patrol"
��
Community Meeting Survey Results
Fairview Community Center, April 3,2004
3. What programs or services do you think the City should discontinue?
"Why do we spend so much time and money on those truck terminals on County Rd. C? If they
want to sell their properties, don't spend money on it."
"Not aware of any programs or services that need to be discontinued."
"Too many Park and Rec Programs"
4. What programs or services would you like the City to add?
"A small group meeting from particular neighborhoods (Old Highway 8)."
"Strengthen neighborhoods to get to know each other and work toward neighborhood issues."
"Better awareness to the Citizens on safety issues — Homeland Security Issues"
'7 hope we will partner with ISD 623 on a new community center."
"More Public Safety"
5. Any other issues or comments that you would like to share with the City
Council?
"The `OS budget — cut where you can but tax if necessary to maintain our expectations and
standards."
'Z think the police officer did an excellent job answering the lady's racism accusations."
"Really need to have repair on new road, Roselawn between Snelling and Lexington
with curbs, sidewalks — this road has not been repaired since the 6Q's — unsafe for wall�ing and
traffic. "
'Zt seems all the new housing is geared toward seniors. Great support of Library at B/Hamline —
Keep it up!"
'Z am willing to pay more for all the services Roseville provides."
'Z am pleased we have a new building."
"Pedestrian Safetv — Need to publicize and enforce current state Laws - Stop for pedestrians in
cross walk (Crosswalk does not need to be marked as such).
�
Community Meeting Survey Results
Fairview Community Center, Apri13,2004
Support ta� payer vehicles Bumper Sticker "Stop for Pedestrians — It's the Law".
Maintain crosswalk surfaces."
"Air Oualitv — smell of Fast Food facilities prevails. We apparently have a surfeit of them.
Should require exhaust filters. 'It�vin Lakes Development — do not encourage more "eateries"
that fry and grill."
■
City of
Minnesota, USA
City Council Minutes
Community Town Hall Meeting
Parkview Center School, 701 West County Road B
Monday, Apri126,2004
1. Call Roll and Approve Agenda Call Roll and
Approve Agenda
Mayor Klausing called the Roseville regular City Council
meeting to order at 6:Q2 p.m. at Parkview Center School on the
above date and welcomed everyone.
Roll Call (Voting Order) Roll Call
Councilmembers Ihlan, Kough, Schroeder and Mayor Klausing.
Councilmember Maschka had previously advised of his absence
at tonight's meeting.
Agenda Approval Agenda Approval
Mayor Klausing called for any comments or discussion on
tonight's Agenda.
2. Consider Consent Items Consider Consent
Councilmember Schroeder requested that Item 2.a, entitled, Items
"Approving Minutes from April 19, 2004 Council Meeting," be
removed from the Consent Agenda.
City Manager Neal Beets, at the request of Mayor Klausing,
briefly reviewed the remaining Consent Agenda items.
Councilmember Kough questioned the license renewal
application process and investigative powers of the City.
City Manager Beets responded that as part of the application
process, both state and local investigations were performed prior
to staff recommending issuance or renewal of licenses; and if any
obvious violations were applicable, the Council would be
advised of such violations and their status.
Community Town Hall Meeting — 04/26/04
Page 2
Schroeder moved, Ihlan seconded, adoption of Consent Agenda
Items 2.b, 2.c, 2.d, 2.e, and2.f.
Roll Call
Ayes: Ihlan, Kough, Schroeder and Klausing
Nays: None
�.� Approve Check Register
Schroeder moved, Ihlan
followi claims and a er
ACH Pa ments
33901-34024
Total
seconded, approval of the
�ts:
Roll C all
Ayes: Ihlan, Kough, Schroeder and Klausing
Nays: None
$236,451.36
.60
Check Register
�.t Approve Contracts/Purchases in Excess of �5,000 Contracts &
Schroeder moved, Ihlan seconded, approval of general Purchases in Excess
purchases andior contracts for services for the following: of $5,000
Vendor
Krass Monroe
DPRA
Berbee
W. E. Nea1 Slate Co.
Twin Lakes Consulting Services
Twin Lakes Groundwater Study
Annual Support Agreement
(software/hardware support for City
voice, e-mail)
Visual display boards for City Campus,
mostiv Emer�encv Onerations Center
Roll C all
Ayes: Ihlan, Kough, Schroeder and Klausing.
Nays: None.
Amount
$11.652.4p
25,067.33
9,989.93
18, 820.00
�.� Approving 2004 Business Licenses
Schroeder moved, Ihlan seconded, approval of annual
business licenses for the term of one year, beginning July 1,
2004 and ending June 30, 2005 for the businesses as listed
on the staff report dated Apri126, 2004, attached hereto and
made a part thereof.
Approving 2004
Business Licenses
Community Town Hall Meeting — 04/26/04
Page 3
Roll Call
Ayes: Ihlan, Kough, Schroeder and Klausing
Nays: None
2.e Approving Renewal Permit for OI' Mexico to Conduct
Lawful Gambling Activities, 1754 Lexington Avenue N
Schroeder moved, Ihlan seconded, approval of the license
application of TSE, Inc. to conduct lawful gambling
activities at Ol' Mexico Restaurant, located at 1754
Lexington Avenue N in Roseville, for the period of one
year ending June 30,2005.
Roll Call
Ayes: Ihlan, Kough, Schroeder and Klausing
Nays: None
2.f Adopting a Resolution Authorizing Application of a
Police Mentoring Grant
Schroeder moved, Ihlan seconded, approval of Resolution
No. 10216 entitled, "Resolution Authorizing Execution of
Agreement," authorizing the City Manager and Chief of
Police to accept the grant application entitled, "Juvenile
Accountability Block Grant (JABG)."
Roll Call
Ayes: Ihlan, Kough, Schroeder and Klausing
Nays: None
3. Consider Items Removed from the Consent Agenda
OI' Mexico Permit
Lawful Gambling
Activities at 1754
Lexington Av N
Resolution 10216
Authorizing
Application of a
Police Mentoring
Grant
Consider Items
Removed from the
Consent Agenda
2.a Approving Minutes from April 19, 2004 Council Approving Minutes
Meeting Apri119,2004
Kough moved, Schroeder seconded, approval of the April Council Meeting
19,2004 Council Study Session Minutes as amended:
Co��ections:
� Pa�e 5, Item 2, Public Comments, John
Kysylyczyn Comments (Schroeder); Under
Kysylyczyn comments, �."� paragraph:
Community Town Hall Meeting - 04/26/04
Page 4
Ayes:
Nays:
Correct to read as follows:
"Councilmember Schroeder further referenced an
Editorial from the St. Paul Pioneer Press dated
Sunday, April 18, 2004 in which the editor implied
that Councilmember Ihlan had been appointed by the
City Council to fill the vacant Council seat.
Councilmember Schroeder noted that this was not
correct, and that Mayor Klausing had appointed
Councilmember Ihlan to the vacancy, not the City
Council. Councilmember Schroeder took issue with
Lh� Em{�li�:�li[�n
��+���� ._4_�,�__�,r an� �x�r��s�d 1�i�
frustration concerning the editorial that he opined
was misleading to the public."
Roll Call
Ihlan, Kough, Schroeder and Klausing.
None.
Councilmember Kough, for the record, expressed
appreciation to Recording Secretary Sheila Stowell for her
professionalism and expertise in recording the minutes of
the Roseville City Council meetings.
4. Consider Approving a Lease Agreement with T-Mobile to
Locate an Antenna on the City Hall Monopole
Finance Director Chris Miller advised Councilmembers that staff
had completed negotiations with one of the two parties seeking
to lease space on the City's recently-installed monopole at the
City Hall campus. Mr. Miller summarized the lease agreement,
noting the agreement was consistent with previous lessees for
tower space; noting the initial lease term was for five years, with
provisions for four additional five-year terms, for a total of 25
years. Mr. Miller further noted that the City Attorney had
reviewed several previous drafts, but had not to-date provided
final approval of the minor revisions to the latest document,
stating that it would be appropriate to approve the lease
agreement conditional upon final approval by the City Attorney.
Councilmember Ihlan requested that staff and the City Attorney
Lease Agreement
with T-Mobile to
Locate an Antenna
on the City Hall
Monopole
Community Town Hall Meeting — 04/26/04
Page 5
ensure that parallel provisions are included in the document
allowing for termination rights with 90 days for both the City
and T-Mobile Wireless.
Councilmember Kough sought clarification related to any citizen
complaints regarding signal interference from lessees on the
monopole.
Mr. Miller responded that to-date, staff had received no
complaints; and noted that lease agreement language specifically
addressed such existing or future interference issues on any
Federal Communication Commission (FCC) approved signals.
Kough moved, Ihlan seconded, approval of a Lease Agreement
between the City of Roseville and T-Mobile Wireless, for leasing
space at the City Hall Campus Monopole; and authorization for
the Mayor and City Manager to execute the agreement, upon
final review and approval by the City Attorney.
Roll Call
Ayes: Ihlan, Kough, Schroeder and Klausing
Nays: None
5. Consider Necessary Amendments to the 2003 Budget for
Financial Accounting Purposes
Finance Director Chris Miller provided an overview of
amendments to the 2003 Budget to demonstrate that all
expenditures had been appropriated by City Council action. Mr.
Miller advised that, rather than tracking the expenditures on a
daily basis, it was common municipal practice to address the
revisions annually. Mr. Miller identified several sources of
additional revenues that funded and offset additional
expenditures and appropriations. Mr. Miller noted that this
requested action was a procedural request prior to final approval
of the fina12003 budget, anticipated at the May 24, 2004 regular
Council meeting.
At the request of Mayor Klausing, Mr. Miller briefly reviewed
the four specific amendments and funds affected:
1) Community Development Fund amendment for
reallocation of staff salaries related to the Housing and
Necessary
Amendments
2003 Budget
Community Town Hall Meeting — 04/26/04
Page 6
Redevelopment Authority (HRA) and receipt of Livable
Communities Grant funds from the Metropolitan Council
($110,000);
2) License Center Fund for the city-operated Deputy
Registrar office for additional operational staffing and
point-of-sale equipment purchases at the License Center,
due to the State closing their office, additional volume,
added services that procured additional revenues, with
the Center continuing to generate surplus funds to
support other City programs ($85,000);
3 i Lawful Gambling Fund additional appropriations of
$25,000 to the North Suburban Community Foundation
for higher-than-expected lawful gambling profits for
distribution to eligible community-based groups and
individuals, with Mr. Miller noting that the City served
only as a conduit for this �u��� ($25,000); and
�� Information Technology Fund for additional staffing
that was offset by additional revenues from several
additional Joint Powers Agreements (JPA's) in providing
IT services to other communities and agencies ($55,000).
Mr. Miller reviewed the staff report attachment defining each
fund, the original 2003 Budget adopted by the City Council; a
comparison of the actual revenues and expenditures; and the
amendments requested for the expenditures.
Councilmember Kough sought clarification as to allotment of the
funds realized fi-om the three percent lodging tax going to the
Roseville Visitors Association (RVA).
Mr. Miller responded that the City acted solely as the RVA's
fiduciary agent, retaining $25,000 annually, with all other
monies going directly to the RVA, in accordance with State
Statute, with their expenditures governed by a Board of
Directors.
Mayor Klausing noted that the RVA Executive Director provided
an annual report to the Council on their activities in promoting
tourism and business in the City of Roseville.
Councilmember Schroeder sought clarification on how excess
Community Town Hall Meeting — 04/26/04
Page 7
revenues were allocated to the General Fund.
Mr. Miller responded that, after the City's external auditors
completed their work, which was in process at this time, they
would make a formal presentation to the City Council on their
findings related to the 2003 Budget, at which time the City
Council would be acting on approval of the fina12003 Budget as
amended; and that any excess funds were automatically allocated
to a respective Reserve Fund; with only the City Council able to
take action regarding those reserves. Mr. Miller noted that, over
the course of the year, the City Manager often needed to approve
transfers within a specific department, in accordance with
directive previously provided by the City Council, to facilitate
the day-to-day operations and community dynamics in ever-
changing programming, staffing situations, and efforts to take
advantage of cost-saving opportunities.
Mayor Klausing recognized
clarification, seeking further
Council authority on exact
Statute.
Councilmember Schroeder's
information on specific City
expenditures under Minnesota
Mr. Miller further responded that Statute dictated the Council's
level of budget control in the General Fund, but noted that the
City Council could chose to be more restrictive than State
Statute, at their discretion. Mr. Miller advised that
Councilmembers, at each meeting, had the option for approval or
denial of payment of expenditures listed individually on the
check register and for expenditures and contracts in excess of
$5,000, where each line item expenditure was defined by staff.
Mr. Miller noted the managerial skills and accountability
maintained by staff in providing detailed expense and revenue
information for Council information and action.
Schroeder moved, Klausing seconded, approved the year-end
amendments to the 2003 Budget for the Community
Development, License Center, Lawful Gambling and
Information Technology Funds respectively, as outlined in the
staff report dated Apri126,2004.
Community Town Hall Meeting — 04/26/04
Page 8
Roll Call
Ayes: Ihlan, Kough, Schroeder and Klausing
Nays: None
6. Accept Ramsey County Turnback of Roselawn Avenue from
Fairview to Fulham
Public Works Director Duane Schwartz reviewed the overall
roadway functional consolidation plan initiated in 1991. Mr.
Schwartz noted that the purpose of the plan was to place
roadways under the jurisdiction that was best able to manage and
maintain them.
Mr. Schwartz noted that the latest turnback from Ramsey County
to the City of Roseville affected a segment of Roselawn Avenue
from Hamline Avenue to Fulham Street, with a shared border
with the City of Falcon Heights, noting Falcon Heights would be
considering similar action at their meeting later this weelc, after
which Ramsey County would be talcing action related to the
turnbacic, with all actions needing submission to the State of
Minnesota for appropriation of Municipal State Aid (MSA)
fundings by May 1,2004.
Mr. Schwartz reviewed the proposed improvements negotiated
by the City with Ramsey County related to maintenance of
various portions of the roadway; with those improvements
consisting of cash contributions toward reconstruction, crack
sealing of portions, mill and overlay of portions, and drainage
improvements, all in accordance with the City's pavement rating
surveys
Councilmember Schroeder sought clarification from Mr.
Schwartz on Rarnsey County's intent related to improvements
and their completion of the worlc or hiring of a contractor to
perform the worlc.
Councilmember Kough sought clarification from Mr. Schwartz
related to future City maintenance, with Mr. Schwartz reviewing
the City's allocation of a portion of MSA funds for future
maintenance and construction; and the life expectancy
anticipated on the roads with the improvements outlined and
negotiated between Ramsey County and the City.
Resolution 10217
Accept Ramsey
County Turnback
of Roselawn
Avenue from
Cleveland to
Hamline
Resatution 10218
A����� �am���r
�'a�ot�r Turnback
of Roselawn fr�m
F�[l�a�n ta
Cleveland
Community Town Hall Meeting — 04/26/04
Page 9
Further discussion ensued regarding the municipality's ability to
malce maintenance and reconstruction a higher priority than
outside agencies; continuing budget constraints being
experienced by the State and County in funding roadway
improvements; and future negotiations by the City with the
County to determine participation levels.
Ihlan moved, Schroeder seconded, adoption of Resolution No.
10217 entitled, "Resolution Transferring Jurisdiction over
Roselawn Avenue from Cleveland Avenue to Hamline Avenue;"
allowing for jurisdictional transfer from Ramsey County to the
City of Roseville.
Roll Call
Ayes: Ihlan, Kough, Schroeder and Klausing
Nays: None
Ihlan moved, Schroeder seconded, adoption of Resolution No.
10218 entitled, "Resolution Transferring Jurisdiction over
Roselawn Avenue from Fulham Street to Cleveland Avenue;"
allowing for jurisdictional transfer from Ramsey County to the
City of Roseville.
Roll Call
Ayes: Ihlan, Kough, Schroeder and Klausing
Nays: None
7. Consider Building Change Orders Building
Public Works Director/City Hall Construction Project Manager Change Orders
Duane Schwartz briefly reviewed the requested action for minor
Change Orders for the City Hall construction project.
Councilmember Schroeder noted that, according to the
contingency monies still outstanding, the overall project was
proceeding well and still remained under budget.
Schroeder moved, Kough seconded, approval of the following
net Change Orders to City Hall Campus construction contracts:
Vendor Descri tion Amount
Bartley Sales Com an , Inc. Add $362.00
Community Town Hall Meeting — 04/26/04
Page 10
Steinbrecher Painting, Inc. Add 194.00
Cosney Corp., Inc. Add 295.00
Central Wire and Iron Works Add 194.00
Adolfson & Peterson Add 2,881.00
Steenber -WatrudConstruction Add 4,822.00
Western Steel Erection, Inc. Add 6,312.00
Roll Call
Ayes: Ihlan, Kough, Schroeder and Klausing
Nays: None
Mayor Klausing greeted members of the audience who were
trickling in from staff department displays in the hallway,
announcing that the City was concluding the business portion of
the meeting, and would be recessing for informal interaction
briefly.
8. Canvass the Vote from City's Apri120`n Special Election
City Manager Beets noted that the election returns as presented
in the staff report dated April 26, 2004 had been certified by the
Election Judges serving for the City, with oversight by Ramsey
County election officials.
Kough moved, Schroeder seconded approval of the Special
Municipal Election held Tuesday, Apri120, 2004 final results as
presented on the staff report dated April 26, 2004; and declared
Amy Ihlan elected to fill the Roseville City Council vacancy
ending on or about January 2,2006.
Roll Call
Ayes: Ihlan, Kough, Schroeder and Klausing
Nays: None
Mayor Klausing and Councilmembers Kough and Schroeder
expressed their congratulations to Councilmember Ihlan; and the
audience responded with applause.
Canvass the Vote
from City's April
20th Special
Election
Recess Recess
Community Town Hall Meeting — 04I26/04
Page 11
7:00 — 7:30 p.m.
Informal Citizen-Council Staff Workshop
Mayor Klausing recessed the formal portion of the meeting at
6:53 p.m. to allow staff and Councilmembers to mingle
informally with those residents in attendance for the Town Hall
meeting. Specific post card notice, along with other means of
media notice, had been provided to residents on the west side of
Fairview Avenue to alert citizens and interested parties of today's
meeting.
Informal small group and individual conversations were held
with citizens as they mingled with Councilmembers and staff
located in the immediate hallway with display boards and other
materials describing City operations and specific departments.
9. Recognitions, Donations, Communications
Mayor Klausing reconvened the formal portion of the meeting at
7:32 p.m. and thanked residents for their attendance, briefly
explaining the purpose of the Town Hall meeting for the Council
to receive input prior to the 2005 Budget process; and for
residents to provide their community concerns and issues of
which Councilmembers may not be aware.
9.a Council Proclamation Honoring Scout Troop #1�� and
Leader Brian Veach for Litter Pick-up at Langton Lake
Boy Scout Troop 150, sponsored by Calvary Baptist
Church, and under the leadership of Brian Veach
Prior to proceeding with the Public Comment portion of the
meeting, Mayor Klausing recognized and welcomed Scout
Troop 150 and their leadership in attendance at tonight's
meeting. Mayor Klausing noted the recent week of focused
clean up of the City of Roseville, initially advocated by
Councilmember Tom Kough, and coordinated by staff, as
well as recognizing the Scout Troop's participation in the
event. Staff provided pictures of some of the Troop's
"finds" in the Langton Lake area where they had been
working.
Den Leader Brian Veach reviewed highlights of the
Troop's collection activities, anticipating that it would be
7:30 — 7:30 p.m.
Informal Citizen-
Council Staff
Workshop
Recognitions,
Donations,
Communications
Council
Proclamation
Honoring Scout
Troop #I ��
Community Town Hall Meeting — 04/26/04
Page 12
the first of many such activities. Mr. Veach introduced the
Troop leaders, and each Scout introduced themselves and
their guests.
Mayor Klausing read the City Proclamation honoring
Roseville Scout Troop 150 for their dedication to a more
beautiful Roseville and their example to the community;
and presented the proclamation to Mr. Veach, with the
audience responding in applause.
City Manager Beets noted that tonight's meeting would be
rebroadcast on Thursday and Friday, Apri129 and 30,2004
at 6:00 p.m. on cable channel 16.
7:30 -9:40 p.m.
Formal Meeting with Residents
"You Talk, We Listen"
Mayor Klausing again thanked residents for attending tonight's
meeting and proceeded to introduce himself and
Councilmembers, and requested that City Manager Beets provide
a brief overview of City operations.
City Manager Beets took this opportunity to introduce staff and
briefly review their respective departments and responsibilities
within the community, and recognized various city advisory
commissioners also in attendance.
City Manager Beets briefly spoke of the City's current budget
situation, due to recent State of Minnesota reductions in aid
previously provided due to their budget restraints. Mr. Beets
noted the loss of $700,000 in 2004 general funds that resulted in
the reduction, transfer or elimination of various staff positions;
reduced out-of-state travel and conference attendance for staff
and Council; reduced overtime; and reduced frequency and
format of the City's newsletter, the Roseville Wrap, in an effort
to close the budget gap. City Manager Beets noted that the 2005
Budget would also reflect additional challenges in the City
Council and staff identifying ways to reduce operational costs
while not unduly impacting city services and programs. Mr.
Beets noted that the citizens could provide input to assist the City
7:30 -9:OQ p.m.
Formal Meeting
with Residents
Community Town Hall Meeting — 04/26/04
Page 13
Council in prioritizing services and programs during this process.
There were approximately 75 residents in attendance, including
representatives of Citizen Advisory Commissions; not inclusive
of staff in attendance to represent various City Departments and
provide information on volunteer opportunities within the
community.
10. Hear from Residents Hear from
Staff had prepared a written survey to provide a format for Residents
residents to address comments to the City Council and staff.
Questions included:
1� What services does the City of Roseville do well?
2) What services can the City improve? How could the
City improve those services?
3� What programs or services do you think the City should
discontinue?
4� What programs or services would you like the City to
add?
5� Any other issues or comments that you would like to
share with the City Council?
Additional communication questions included:
1) How did you hear about tonight's meeting?
2) What other things do you suggest the City can do to get
input from the community?
3) Do you use the City's website? And if so, what is most
useful?
Comment post cards were also available at each of the
department tables for residents to share compliments or concerns
about a specific department; along with staff business cards.
Mayor Klausing then invited residents to voice their comments
to the Council on their priorities for the community.
A. Unidentified Audience Member (Male)
The gentleman requested clarification on the process for
following up on citizen complaints to the Police
Department.
Community Town Hall Meeting — 04/26/04
Page 14
Lt. Mathwig responded about the process and officer
discretion in whether a formal written report was filed or
whether the dispatch report would suffice. Lt. Mathwig
encouraged residents to seek additional information from
the department on an individual basis to address and review
specific concerns.
Mayor Klausing reviewed briefly the structure of the City
and its basic operations and functions; noting that
Councilors served on a part-time Council representation
basis; and depended on communication with staff to
implement Council policy for practical day-to-day
operations of the City.
B. Unidentified Speaker
Information was sought related to other drainage
improvements and the process to pursue such
improvements that were similar to that recently completed
at the Arona Pond as part of the Applewood Pointe
development project.
Mayor Klausing requested that the City's staff Engineer
Debra Bloom address this question.
Ms. Bloom reviewed various water management and
surface water issues, their environmental impact other
considerations. Ms. Bloom identified the three different
watershed districts located within the City confines, noting
that additional information was available at the department
display table, and they could address specific concerns at
that time as well.
At the request of another unidentified speaker, Ms. Bloom
defined water quality versus water quantity (storm water)
issues; and ways to identify neighborhood drainage issues
and various venues that could be pursued.
Mayor Klausing encouraged residents to identify and
discuss drainage issues with staff for possible remedy.
Community Town Hall Meeting — 04/26/04
Page 15
C. George Isaacs, 682 Sextant Avenue W
Mr. Isaacs encouraged residents to think of any possible
municipal taxes as an investment in Roseville and to
compare their taxes to the services received. Mr. Isaacs
further encouraged residents to recognize the budget
constraints the City Council worked with in providing
those services.
D. Lyle Sorum, 455 County Road C(Westwood Village 3)
Mr. Sarum thanked the City Council for holding these
Town Hall meetings and allowing this interaction between
residents and the City Council. Mr. Sorum expressed
appreciation related to the openness of various services
provided within the community, noting his personal
experience with a concern he'd taken to the Police
Department and their professional and expedient conduct in
resolving the matter.
Mr. Sorum sought comment from the City Council about
railroad tie-designed street markers along Dale Street for
the pathway, and what their intent was for the markers.
At Mayor Klausing's direction, Public Works Director
Duane Schwartz reviewed the history of the markers as a
joint city/county pathway venture as part of the Reservoir
Woods project, meant to be decorative and informative;
noting that several had been removed due to visibility
issues at various intersections. Mr. Schwartz noted that he
was not aware of further plans at this time.
Discussion ensued regarding citizen comment or complaint
to-date related to the signage; duplication of City street
signs; and the pathway design and construction process and
Council and staff desire for neighborhood citizen
involvement.
E. Warren Davidson, 2839 Asbury Avenue
Mr. Davidson opined several ways to reduce City
operational cost, including "no more new and costly
OVAL-type developments until the economy dramatically
improves." Mr. Davidson noted that he was glad the
OVAL existed, but recommended increased user fees for
Community Town Hall Meeting — 04/26/04
Page 16
non-residents, since it was a prime facility, and should be a
revenue producer.
Mr. Davidson further opined that the City Council should
slow down or totally eliminate tax-supported subsidies to
"big box retailers" or other corporations, given recent cuts
in State Aid.
Mr. Davidson further requested that speed limit signs be
posted along the frontage road along the east side of
Snelling between County Roads C and C-2. Mr. Davidson
noted that there were no speed signs posted and the routine
excess speeds endangered the public safety of children and
pedestrians.
Mayor Klausing led a discussion related to future
development and redevelopment proposals for the
community in maintaining a diverse economic base.
Public Works Director Schwartz, at Mayor Klausing's
request, advised that the Public Works and Police
Departments would review Mr. Davidson's concerns
related to speed along the Snelling Avenue frontage road
via use of the speed trailer and if warranted, speed signs
could be posted.
Further discussion among Councilmembers and Mr.
Davidson included use of tax increment or other funding
tools available for encouraging future development of
housing, business and service retail; need to retain and/or
attract head of household-type jobs; and the process being
utilized in the proposed Twin Lakes Development area.
At Mayor Klausing's request, Community Development
Director Dennis Welsch, reviewed the uses and intent of
tax increment financing for soil improvements, building
demolition and/or infrastructure (i.e., utility, roadway)
installation or improvements. Mr. Welsch clarified the use
of the tax increments invested only in the new portion of
the project for a determined number of years, with former
tax dollars continuing to be utilized as before.
Community Town Hall Meeting — 04/26/04
Page 17
Mayor Klausing noted that with each project, the City
Council needed to determine whether use of specific
funding tools was a good investment of public monies.
Councilmember Ihlan noted that tax increment financing
(TIF) could be properly used to pay for environmental
clean up, but opined that it was not appropriate to subsidize
market place costs, and that the City Council needed to
determine whether developer proposals were justifiable
uses for public-backed monies.
A brief summary of anticipated highway construction
projects by Ramsey County and or the State of Minnesota
was provided by the City's Public Works Director Duane
Schwartz and Councilmember Schroeder; and the regional
impacts to traffic and increased use of city streets.
F. Unidentified Speaker
This resident questioned whether or not noise barriers had
been considered along Highway 36.
Councilmembers and staff responded that, while always in
the discussion stages, MnDOT usually incorporated noise
barrier construction with maj or reconstruction proj ects.
Mayor Klausing acknowledged, for the public's
information, Councilmember Schroeder's expertise in the
area of street and traffic issues, in his capacity as Public
Works Director for the City of Little Canada.
G. Ms. Chris Hansen
Ms. Hansen commented that Roseville was a"great city"
and expressed her appreciation for the City's amenities;
thanking the City Council and staff for their consideration
and wise use of taxpayer monies.
H. Unidentified Speaker
A senior citizen questioned why the sidewalk along Dale
Street had not been completed as originally planned.
Community Town Hall Meeting — 04/26/04
Page 18
Public Works Director �chwartz, at the request of Mayor
Klausing, responded that an alternate route for the
sidewalk, as part of the Reservoir Wood Pathway proj ect,
had been found due to location of the cemetery, right-of-
way issues, drainage and access; and grading issues.
I. John Goedeke, 2674 Virginia Avenue
Mr. Goedeke noted comments of a former Roseville Mayor
regarding the City of Roseville's historical neglect of code
enforcement compliance issues; noting the positive
program recently initiated by the City of Shoreview,
recommending that Roseville investigate a similar program.
The audience responded with applause.
Mayor Klausing concurred with Mr. Goedeke's comments;
noting that the City of Shoreview's program focused on
specific neighborhoods, with letters to residents using
positive reinforcement to explain code enforcement
requirements for citizen awareness and encouraging
citizens and neighborhoods to address code enforcement
issues in the best interest of them personally and the overall
community and property values.
On an unrelated note, Mr. Goedeke, expressed his pride in
Mayor Klausing's representation of the City of Roseville at
a recent meeting of the North Suburban Golden Kiwanis
Club.
Councilmember Kough concurred with Mr. Goedeke's
code enforcement comments, encouraging business owners
to keep their exterior properties aesthetically inviting;
noting his conversations with Mayor Klausing and City
Manager Beets regarding the possibility of including a
letter of encouragement for clean up, along with
applications for issuance and/or renewal of business
licenses.
J. John Kysylyczyn, 3083 Victoria Street N
Mr. Kysylyczyn thanked Councilmembers for having the
Town Hall meetings. Mr. Kysylyczyn commented on
several issues:
Community Town Hall Meeting — 04/26/04
Page 19
1) Code Enforcement - Mr. Kysylyczyn noted the
excellent work performed by the City's current
Code Enforcement officer, Rick Talbot, and the
favorable citizen comments on Mr. Talbot's
diplomacy in working with neighbors to resolve
issues.
2) Data Accuracy Issues — Mr. Kysylyczyn opined
that the chart available for distribution tonight
related to tax rate comparisons of the City of
Roseville and other comparably-sized cities was
misleading; referring to an independent study
performed by the Minnesota Taxpayers' Association
that provided conflicting information to that
presented by staff. Mr. Kysylyczyn further
commented on "taxes as an investment," comments
made earlier in the meeting, and perceptions versus
reality. Mr. Kysylyczyn further noted that "big box
retailers" didn't require public financing, but more
desirable development projects (i.e., housing, special
office buildings, etc.) may require a tax "subsidy;
opining that he was willing to pay a subsidy to a
developer to see additional housing in the City.
3) In conclusion, Mr. Kysylyczyn encouraged the City
Council to consider including a ballot question on
this year's election ballot allowing the citizens the
right to chose whether they wished to accept
increased taxes to accelerate road construction (i.e.,
Highway 36; I-35W and others).
K. James Shaw, (home overlooks Highway 36), Roseville
High School Employee
Mr. Shaw questioned why, when he sought to construct an
accessory building, staff informed him that he would not be
able to do so due to a code enforcement issue.
Due to the nature of Mr. Shaw's request, Mayor Klausing
asked that he speak individually to Community
Development Director Dennis Welsch regarding his
specific situation.
Community Town Hall Meeting — 04/26/04
Page 20
L. Dan Roe, 2100 Avon Street
Mr. Roe encouraged citizens to contact staff to review the
process and to obtain information related to drainage issues
for their specific properties, allowing staff to use their
expertise in assisting with a solution.
Mr. Roe also spoke in support of a pathway along County
Road B-2 due to safety issues for pedestrians; and
requested that the City Council direct staff to focus on
increased traffic enforcement, specifically related to
pedestrian safety at intersections and traffic running red
lights and speed.
Concluding Remarks/Acknowledgments
Mayor Klausing, on behalf of the City Council, thanked
everyone for their interest, attendance and comments; and
encouraged them to remain for additional individual
conversation immediately following the formal closure of
tonight's meeting.
11. Conduct Public Hearing regarding the Owasso Lake Safe
Boating Association's Annual Request for a Permit for a
Water Ski Course and Water Ski Jump
Mayor Klausing reconvened the formal portion of the meeting at
9:00 p.m. to consider the request of the Lake Owasso Safe
Boating Association, represented by Steve Youngquist (391
South Owasso Boulevard), and the Association's request for
seeking a permit from the Ramsey County Sheriff for a water ski
course and jump on Lake Owasso for the 2004 season.
Mr. Younquist briefly reviewed the request.
Mayor Klausing opened and closed the public hearing at 9:03
p.m., with no one appearing for or against.
Kough moved, �hlan seconded, approval of the Lake Owasso
Safe Boating Association's request for permit from the Rarnsey
County Sheriff to place a water ski course and a water ski jump
on Lake Owasso for the 2004 season.
Conduct Public
Hearing regarding
the Owasso Lake
Safe Boating
Association's
Annual Request for
a Permit for a
Water Ski Course
and Water Ski
Jump
Community Town Hall Meeting — 04I26/04
Page 21
Roll C all
Ayes: Ihlan, Kough, Schroeder and Klausing
Nays: None
6. Adjourn Adjourn
Mayor Klausing adjourned the formal portion of the meeting at
9:04 p.m.; with Councilmembers and City Staff remaining to talk
with residents.
�
i�, I�la��sir��a ���r
�TTEST:
�� �ry _�
� �
-- � -�-
Nea13. Beets, � Manager
�
REQUEST FOR COUNCIL ACTION
Date: OS/17/04
Item: 9.
Joint I�li�tia� v�at�
l�seville School Baard
Date: 5/10/2004
Item No: 10.
Department Approval: Manager Approved: Agenda Section:
�� ���
ItemDescription: ConsiderCalling a Joint Meeting with the Roseville
School Board
Background
At your April 19th Council Meeting you discussed a joint meeting with the Roseville School
Board. Councilmembers asked to see a possible agenda for such a meeting.
Attached is a possible agenda for such a meeting. It is drafted so as to attempt to show some of
the sub-issues and discussion strands that may be productive. Of course, Councilmembers are
free to add or subtract agenda items.
We have contacted the School District and the most likely date for a joint meeting is their
Thursday, June 1��� WorklStudy Session.
Requested Council Action
A motion calling a Special Meeting of the Roseville City Council for Thursday, June 17,2004, at
7 p.m. to be conducted as a joint meeting with the Roseville 623 School Board to discuss issues
of mutual concern.
Possible Agenda for a Joint Meeting Between the
Roseville City Council and the District 623 School Board
Theme 1: Our destinies are tightly intertwined.
Theme 2: We have worked together in the past; we especially need to continue to work
together in the future. Taxpayers expect it and it makes good sense.
1. Our Respective Budget Situations.
a.
Q
�
`�AUSE 1"; �a��r�ri�w ��d�rr,,��ra�hi� #� an i� irrt�E����
for both or anizations r`°;�� ��
g �r�~>
i. 1�gir,� P�pula�i�n � D�.uli1�$ch�n9 Frn-oCl�n m�rk�r I�'�d
for SeniorHousing, Pro�,�, ��d S��c�a �
';��
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"CAUSE 2": Dramatic change in L`; 1 and city services are
fi�ded. {r r
i. State Takeove� � L f uri�i rt ��~ �
, � �~�
ii. State Failur� t� � c�.it}� � �eiding Market Value
F i�rr,�s�ac! �'� par� ,�tat� art to balance its
.;< »
��d�e�t. .. �;> �' � r�: ���.
var
�,v�>°�{:
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"F.FFF�"��w �� `?r�anization's budget situation
�:��" � .
�:
�FP�'�LTI$�� '��'
i, k��:� ��" rom outside the District's geographic
L _..` ��s, thr�augh---
>�.
�rn school facilities
� in� a �a�diti� �facademi� �x��ll�rr�e
�x�it catr$-cwri�ular ofF�r��gS
vt young couples or families with school-age children to our
�ut}�, �l�ugh.. _
the City's Senior Housing Regeneration Program
a. Council's role
b. HRA's role
c. HRC's role
d. District's role
2. jointly "marketing" or "advertising" our great school
system and great Roseville quality of life?
3. greater "engagement" of families living in apartments -- by
both the School District and the City
a. children in apartments are an increasing source of
students attending District schools
b. families in apartments are a potential source of first-
time homebuyers
�_ — E[IT Ti ���'�` W�t���� �uf �- s whose home is
���� �.
an apartment. . . . � brain� ��i�n
i_ H�us�in� 5vntrr,i�'���"t� ��€�j�r� t�g�r
�uheH�r v��� ��u� �en gC��tee
�m�hasts t � f�r�sir�. f��si-�im�
h�rn� l �U�ir�g, � d� ��rrail�r
hQUS Ra��ill� ? — �tn�r�d
�nt�t e Sch,�ol �i , Ef� �ty
�� ' �n - �
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iii, to continually i ra�� �� i�e ��r}� �a s�r,i� �iti�errs.
L _ �eni�r ' ' � . . . t� s�c t�,c �it}� end th� �e�tric�t
�an,d th � ri ���i� coordinatetheir efforts
r .,.
�t pi�+�i[l� 5C]�'i~����.01'S . �`
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i�:��3i� �ar,tinu � ���r�ri managetaxpayermoneythroughjoint,
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= �'�r��,� � ��� Roseville schools and the City? [see
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,�,��Y .��;,�v
'�. a�� i��e of City and District athletic fields and facilities
a_
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joint maintenance of City and District athletic fields and
facilities?
contracts between the City and the District respecting
maintenance of the Gymnastics Center and the two
community gymnasiums at Brimhall and Central Park
Elementary Schools.
3. Are there other services, programs, or facilities we should
be sharing or cooperating on?
e. Wrap-up of this Financial, Demographic, Housing Piece
i. Next Steps?
1. Suggestions:
a. Authorize staff to work together on developing a
public information and marketing effort for the
District and the City to attract open enrollees and
families with children; bring a work plan back to
both elected bodies by
b. Authorize both staffs to work together on finance
and facility issues and bring back action items for
�ar�side�ati�n �� tt�� �l�t�d Td�c�.
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c. Authorize both staffs t� a H�wairi� �wr�.tit
ii����l�En� �he �:��a,n�i 'ri �� th� �if�l�,
har,,�ing pr��ri f�al c��r�r�cs�.ati��-
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Target �wutr.ryi�� � ���c�L�t�r {<
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2. The Arrival of Hmong Refugees from T�' Imp�t �a t�� � �o�
Roseville School District. "�
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i. �umbcr �f �a} t� Fu�, . rr���l e 1€i�s ex�ect� t�
e-�lu�.a,i� [� 1�1.3� � ��li }r�
ii_ 1�r ' ey re�oc���Ei�i�al �ond�ti�ns; �urr�nt ]iving
:�it� :x<.
i i i�:��lu�� ���,�u$if��du��ti� ��, ha�u$g��, h�llh c�u`�
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b, F� khc� ���' the City should be doing?
�.K��. F�r�i i�7❑ S�SS��tl:
��> �'�ia:::����e� J:.. el�cted ��f'icials a�th�ri�x b�th sta�'s Ra c�ntact
.,��� ���y �r and �t, Yau E R� �nak� Im��m �ur �Il �r�gr��� t�
a�<� �1�, �,�t the relac�t.ian,
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4.
5.