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City Council Regular Meeting — 08/23/04 <br />DRAFT Minutes - Page 12 <br />7. Discuss City Purchasing Policies <br />Councilmember Kough reiterated his comments from previous <br />meetings related to City employee use of the City's "credit card," <br />and questioned current policy for those purchases, following his <br />recent conversations with officials from other communities. <br />Councilmember Kough opined that the ease of using a credit <br />card versus individual and specific cash or check request and <br />authorization prior to purchase could serve as a substantial <br />savings for the City. <br />Mayor Klausing sought clarification of Councilmember Kough's <br />intent with discussion: whether to provide the City Council with <br />greater control and oversight of expenditures, or as an attempt to <br />cut expenditures. <br />Councilmember Kough opined that unnecessary spending was <br />taking place due to encouraged use of credit cards by employees. <br />Councilmember Kough highlighted several expenditures through <br />purchasing cards listed on tonight's meeting agenda related to <br />types of purchases (i.e., credit card versus check); and specific <br />charged items (i.e., Cub Foods and Target food purchases) and <br />their use for volunteers and/or employees. <br />Finance Director Chris Miller summarized the existing <br />purchasing systems, functions, processes and controls for all <br />purchases by and for the City of Roseville; and discussed how <br />those expenditures were restricted under the current allotted <br />operating budget, State Statute and City Code provisions. Mr. <br />Miller noted that his department, the City Manager, and <br />Department Heads monitored and coordinated expenditures and <br />oversight of those expenditures on a daily basis; and employees <br />were held accountable for purchases. <br />Councilmember Kough reiterated his concerns related to the <br />adopted budget and line item expenditures he observed. <br />Councilmember Schroeder noted that his only concern with <br />purchasing card statements was that the account of fund was not <br />identified to allow comparison to budgeted allowances; and <br />opined his preference for that information being provided by <br />Discuss City <br />Purchasing Policies <br />