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City Council Regular Meeting — 09/27/04 DRAFT Minutes - Page 30 and accountability. Kough moved to direct the City Attorney to prepare a draft resolution for Council consideration, establishing a policy to limit Department Heads as responsible for purchases and for authorizing employees to make purchases; and that the Department Heads closely monitor those purchases; and that in the case of emergency payments, the Mayor and two City Councilmembers authorize such purchases. Councilmember Ihlan sought clarification from the maker of the motion regarding his intent. City Attorney Anderson questioned the legality of the proposed motion, given the regulatory provisions provided for Statutory Plan B Cities and authority given to the City Manager in that form of government. City Attorney Anderson noted that, while the City Council has the right to set up auditing procedures, the City Manager has the right to keep the city running on a day-to- day basis by making payments, citing Minnesota Statute 412.691. Further discussion including reporting procedures and detailed summaries; compliance with law versus comfort level of Councilmembers with policies for internal controls; and whether those controls are adequate and being followed. Councilmember Schroeder spoke in opposition to Councilmember Kough's proposed motion. Councilmember Kough withdrew his original motion. Ihlan moved, Schroeder seconded, directing staff at the next Council Study Session to include materials and information for discussion and review of current check and purchasing card purchasing and disbursement policies and procedures for City Council familiarization; and discussion of potential amendments that the Council may wish to consider to those policies and procedures. Roll Call Ayes: Ihlan, Kough, Schroeder and Klausing.