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City Council Study Session —10/18/04 DRAFT Minutes - Page 27 provided more accountability. Councilmember Schroeder opined his preference for fund allocation on the purchase card receipts. Discussion ensued regarding additional staff time to provide more detail regarding fund allocation on payments made by purchase card; estimated cost in staff time of $1,000 per month to note allocation of those purchases manually, rather than using the system-generated reports now provided; and staff's willingness to provide whatever amount of detail deemed appropriate by the Council. Further discussion ensued regarding journal entry procedures; customization of reports; multiple end-users of financial reports; and listing of purchases by fund. Councilmember Schroeder expressed his preference for a report that would show the fund to which the purchase was allocated in order for him to determine if the purchase was appropriately charged to the Council-approved budget. Finance Director Miller defined Councilmember Schroeder's request was for staff to generate a regular monthly financial statement; and questioned if providing the fund to the purchasing card statement would also provide the information sought by Councilmember Kough. Mayor Klausing suggested that Council seek clarification from staff, prior to the meeting or at the meeting, if they question any payments. Mayor Klausing questioned if the additional reporting system offered by staff, as well as the availability of staff to provide timely responses to specific and individual Council questions served to address those concerns expressed by the City Council. Councilmember Ihlan questioned whether it would be possible to arrange purchase cards by department, or more concisely. Councilmember Schroeder opined that the same information provided in the check listing should be available to the Council