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REQUEST FOR COUNCIL ACTION DATE: 5/22/00 ITEM N0: F-1 DepartmentApproval: Manager Reviewed: Agenda Section: Reports/Recommendations Item Description: Approval for Relocation of Roseville Activity Center Programs and OfFces BACKGROUND The Roseville Activity Center has been a vital part of the community serving over 52,000 citizen occurrences on an annual basis. The building, which was originally the Ralph Reeder School of the Mounds View School District, was constructed in 1962. As a result of the age and types of construction materials used, there are now several health and safety issues relating to the continued use of this space. Staff has researched other sites for relocating the community activities, parks and recreation offices and the storage of city and community equipment. Using the criteria of a) finding the most usable space, b) the most accessible and compatible space and c) the most affordable temporary space, staff believes the best site for the temporary relocation of space is the Fairview Center owned and operated by the Roseville Area Schools. Staff has negotiated for approximately 6,603 square feet of space at Fairview for offices, community meeting space and storage. Initially only 5,115 square feet will be available but it is anticipated that the remaining 1,488 square feet will become available by the end of this year or early next year. POLICY OBJECTIVE The proposed relocation of activities and offices from the current Roseville Activity Center to the Fairview Center is consistent with passed policy of providing the best community space and staff office accommodations within the affordable budget. FINANCIAL IMPLICATIONS The regular leased cost of approximately 6,603 square feet according to the Districts rental scale is $80,950. Staff has negotiated an annual cost of $58,950 per year for three years with an annual escalation of 3% per year. In addition there would be site-remodeling costs of $18,000 and inkind services in the amount of 84,000. Either party may terminate the lease with 90 days written notice. There is also a cost of approximately $55,000 for furniture and equipment for the 10 staff inember offices. There are no other major costs anticipated that are directly related to the relocation project. Staff will be developing a report for the Council pertaining to the demolition and/or temporary boarding up of the Roseville Activity Center after the October 15 relocation takes place.