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REQUEST FOR COUNCIL ACTION DATE: 9/11/00 ITEM N0: F-1 Department Approval: Manager Reviewed: Agenda Section: Reports/Recommendations Item Description: Rejection of Bids forDale Street Soccer Fields Renovation BACKGROUND The 2000 PIP includes the renovation of the two soccer fields in Central Park. The staff, working with BRA, developed specifications for the project, which included: . Excavation of existing soils Replacement with amended and blended soils Installation of drain tile system Seeding and restoration . An alternate was included for chain link fencing during the construction process . Note: irrigation is planned for the site under a separate contract. The project was bid and only one response was received from Glen Rhebein Excavating, Inc. in the amount of $256,359.50. The original design estimate and budget for the project was $90,000. Staff is recommending that the project be redesigned to make the construction more oriented for a recreation field rather than a higher quality, competitive playing field. Staff believes this can be accomplished within the budget. POLICY OBJECTIVE The process used for bidding the project is consistent with the required bidding procedures. The planning and design procedures incorporated the expressed policy of providing high quality facilities. FINANCIAL IMPLICATION There is $124,000 in the 2000 PIP budget for this project. STAFF RECOMMENDATION The staff recommends that the bid of Glen Rhebein Excavating, Inc. in the amount of $256,359.50 for the renovation of the two soccer fields in Central Park be rejected because of being substantially over the budgeted amount. COUNCIL ACTION REQUESTED Motion rejecting the bid of Glen Rhebein Excavating, Inc., for the renovation of the two soccer fields in Central Park in the amount of $256,359.50 for the fields and the chain link alternate of $12,077.50, because of being substantially over the budgeted amount.