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Department Approval: <br />REQUEST FOR COUNCIL ACTION <br />Manager Reviewed: <br />�� _ <br />Item Description: Approve Change Order No. l, 2000 Contract C <br />DATE: 10/23/00 <br />ITEM NO.: F-10 <br />Agenda Section: <br />Background: 2000 Contract C includes paving necessary to rehabilitated the pathways in Materion <br />Park and Oasis Park, as well as a segment of the Lexington Avenue pathway. The non-paving <br />portion of this work was performed by City maintenance staff. <br />The approved 2000 budget includes$1 16,000 for the rehabilitation and maintenance of pathways <br />and parking lots. This is the first implementation year of the new pathways and parking lots <br />maintenance program. The City is responsible for 52 miles of pathway and over 33 parking lots. <br />Since the majority of these facilities have received little or no maintenance since their initial <br />construction, we have a large backlog of deferred maintenance. <br />A combination of the low paving prices bid in 2000 Contract C and the low cost realized by City Staff <br />to prepare pathways has made it possible to rehabilitate more pathways than originally estimated <br />for the $116,000 budget.. Subsequently, the Lexington Avenue pathway from Woodhill to County <br />Road B2 and the Central Park Victoria Pathway were added to the 2000 program. <br />Policy Implications: Current policy states that staff may approve Change Orders for up to 5% of the <br />original contract amount. This change order is for $15,402.94 which is 65% of the original contract <br />amount. Since the total of this Change Order exceeds 5%, City Council approval is necessary. <br />Financial Implications: The cost, for Change Order No. 1, $15,402.94, is within the parameters of the <br />approved 2000 budget and will be funded using the pathway maintenance fund. <br />RECOMMENDED COUNCIL ACTION: <br />Motion approving Change Order No. 1 for 2000 Contract C. <br />Prepared by: Debra Bloom <br />