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1.05 Proposals are to include all relevant charges for labor, supplies, start-up costs and t�es. Note that municipal newsletters are specifically exempt from Minnesota sales t� while other printing services are not. 1.06 The Communications Specialist will provide the Vendor with copies of the Roseville City News and other relevant documents as needed. PDF versions of the newsletter and forms are attached to this RFP. 1.07 The Vendor will notify the Communications Specialist of any deficiencies, omissions, inaccuracies, errors, or contradictions in the plans or specifications that will affect or alter completion of publication prior to submission of a proposal. 1.08 The Vendor will report to the Communications Specialist throughout this project and develop a working relationship that will include offering suggestions of improvements of the content and design. 1.09 The City of Roseville is committed to lessening the environmental impact of its services. As such, preference for this contract will be given to printers that qualify for the Printing Industry of Minnesota, Inc.'s Great Printer Environmental Initiative. More information on the Great Printer Environmental Initiative can be found at http://www.pimn.org/environment/greatprinter.htm The City of Roseville will also consider similar third-party environmental certifications. 1.10 Vendors are encouraged to submit proposals for some or all of Roseville's printing needs. Roseville reserves the right to select separate vendors for these three categories: Newsletter printing and mailing, Envelope printing, Form printing. 1.11 Questions regarding this RFP shall be submitted in writing to Communications Specialist Tim Pratt. All questions must be received by January 8, 2010. Written responses will be sent to all potential bidders by January 15, 2010. 1.12 The Vendor will be available to begin work as of April 1, 2010 pending contract approval by the City Council. SELECTION PROCESS a) Four (4) copies of the written proposal are due back by 4:00 p.m. January 22, 2010. Proposal shall include information about your company including: • Name, address, phone number and website of company • Name, phone number and email address of designated contact person • A brief history of your company • A statement detailing the services your company provides, any services that will be outsourced such as mailing preparation and your ability to meet the City's needs specified in this RFP. • A list of references including contact names, phone numbers and email addresses • A list of references for any service provider for outsourced services including contact names, phone numbers and email addresses