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Department Approval �� ,�: �� I tem Descri pti on: BACKGROUND l�'�, Jy REQUEST FOR COUNCI L ACTI ON Discuss2011 Budg�ing-for-OutcomesProcess Date: 1/25/2010 I tem N o.: 13� � � Ci ty M anager A pproval � / I n 2010, the City Counci I committed to usi ng a` Budg�i ng for Outcomes' (BFO) process, whereby budg� moni es are al I ocated based on desi red outcomes and pri ori ti es. Wi th the i ni ti al undertaki ng, i t was acknowl edged that the Ci ty was not posi ti oned to f ul I y i mpl ement thi s process as prescri bed by i ndustry standards. I n al I I i kel i hood, i t woul d take 2-3 ye�ars of gradual phasi ng bef ore the f ul I benef i ts of thi s process are real i zed. D uri ng the past ye�ar, the Ci ty took the fol I owi ng B FO steps for the property ta�c-supported programs and services: 1) 2) 3) 4) 5) 6) Compl �ed ti me-spent prof i l es Cal cul ated di rect program costs I denti f i ed mandatory vs. non-mandatory servi ces Categori zed current servi ce I evel s I denti f i ed vari ous outputs, servi ce standards, and perf ormance me�asures Prioritized programsand services Ci ty Staff r�tl y m� to di scuss the meri ts of B FO. I t was concl uded that thi s ne�v processwas consi stent with industry-recommended budg�ing practices and was preferred over the previous one. Staff recommends the City conti nue usi ng it for 2011. As part of this discussion, StaFf discussed the strengths and we�akn� of I ast ye�ar' s B FO process, and i denti f i ed potenti al i mprovements f or the upcom i ng ye�ar. A summary of Staff' s as�ssment i s i ncl uded bel ow. Strengths ❖ Desi gned to ensure that hi gh pri ori ty programs rec� ve suff i ci ent f undi ng ❖ Gre�ater transparency of program costs ❖ Emphasi s on outcomes, not i nputs ❖ Rej ect the premi se that the current budg� i s the ri ght budg� Page 1 of 2