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Regular City Council Meeting Monday, January 11, 2010 Page 4 d. Emerald Ash Borer Update (Addition to Consent Agenda) At the request of Mayor Klausing, City Manager Malinen summarized this Re- quest for Council Action dated January 11, 2010, allowing the City to take a pro- active approach to the Emerald Ash Borer based on staff's recent submission (in November of 2009) to the Minnesota Department of Agriculture for funding to prepare for a possible infestation. Mr. Malinen advised that the original request was for $100,000 with an in-kind City match of 15% of the grant award amount to be taken from the approved 2010 Parks and Recreation Budget. Mr. Malinen ad- vised that the City was still being considered for funding, but was not aware if the full amount or a portion of the proposed amount would be forthcoming. How- ever, Mr. Malinen advised that, if the City is successful, the Mayor and City Man- ager would need to execute documents and enter into a contract with the State of MN prior to the next scheduled Council meeting; thus the request. Councilmember Ihlan clarified that the City's match would be in-kind for ser- vices, not all financial; with City Manager Malinen confirming this. Johnson moved, Ihlan seconded, authorizing the Mayor and City Manager to exe- cute the necessary documents to accept a grant from the Minnesota Department of Agriculture, if awarded, for Emerald Ash Borer Preparedness in the amount of the grant application of $100,000, or such lesser amount as may actually be awarded, with an in-kind City match of 15% to be taken from the approved 2010 Parks and Recreation Budget. Roll Call Ayes: Roe; Johnson; Ihlan; and Klausing. Nays: None. 8. Consider Items Removed from Consent a. Approve General Purchases and Sale of Surplus Items Exceeding $5,000 (Former Consent Item b) Councilmember Ihlan sought additional information on trade-in allowances for the squad cars being purchased new, noting that the only trade-in listed was for the dump truck for the Streets Department. Councilmember Pust arrived at this time; approximately 6:23 p.m. Acting Police Chief Rick Mathwig advised that this was due to the timing of the purchase and subsequent retrofitting of the new squads and removing the existing squads from service. Mr. Mathwig advised that there was no trade-in information available at this time, as once the squads were ordered, there would be a 4-5 month period before their delivery; another month for their outfitting; and then removal of the existing squads from service, based on their respective ser-