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Planning Commission Meeting Minutes – Wednesday, August 05, 2009 Page 6 Imagine Roseville 2025 and Comprehensive Plan Update process; however, he wanted to know whether this RFP omission was intentional on staff’s part. Chair Doherty echoed Commissioner Boerigter’s comments related to the public input objective and budget; and noted in Section C, that the way this was phrased, the process seemed inadequate if the City Council was not on board with the proposed code revisions from the initial phase. Commissioner Cook opined that the budget appeared to be very modest, given the gigantic scope of the work to be accomplished. Commissioner Cook recognized staff’s expertise in providing assistance to the consultant, if they were prepared to do so, and the proposed budget was based on that assistance. Commissioner Gottfried concurred with Commissioner Cook; and questioned if that budget was based on staff performing substantial backfill for the consultant, and was prepared for such a time commitment. Commissioner Gottfried concurred as well with the need for public review, hearing and vetting. Mr. Paschke noted that on page 4, Item “C” the scope of services did require the submittal of how the consultant was going to engage the public through the process. Mr. Paschke then summarized Commissioner comments to provide consistency throughout the document, and revise and/or clarify Section 2 (Scope of Work); Section C (Code Development and Revision), while allowing the consultant to provide the City with their proposal for the best process to follow. Further discussion included the proposed process for interaction between staff, the consultant and the Planning Commission, depending on the firm chosen, with staff anticipating that they would make presentations to the Commission, rather than the consultant to reduce costs, and allowing for initial discussion between the Commission and consultant to develop a timeline; and whether those updates would be accomplished during regular meetings, similar to those during the Comprehensive Plan Update process, or if special meetings would be indicated. Commissioners further recommended that staff emphasize the scope of service with respect to public involvement shown on page 4 of the RFP, rather than currently located on the last page MOTION Member Doherty moved, seconded by Member Boerigter to RECOMMEND TO THE CITY COUNCIL to authorize staff to seek proposals from the qualified consultants to assist with preparation of revisions to the City’s Zoning Code; based on details presented in the August 5, 2009 staff report; and amended as per the above- referenced discussion at tonight’s meeting. Ayes: 6 Nays: 0 Motion carried. 7. Adjourn Chair Doherty adjourned the meeting at approximately 7:55 p.m.