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extraction. <br />❖ Processes and reports can be scheduled in advance to allow those tasks to be completed during non- <br />peak hours. For example, an employee can schedule a lengthy process to run overnight rather than <br />`tying up' their computer during the work day. Or they can schedule a process to begin <br />immediately after another process is completed. This is especially helpful if one employee's <br />process is contingent on another employee's process being completed first. <br />There are other enhancements as well. <br />As a current Springbrook client, there is no cost for the upgraded software itsel£ However, we will incur <br />significant costs to migrate our data to the new version and for training on the new system. We are <br />currently working with 5 other area municipalities that are also upgrading to the new version to arrange for <br />some joint training. This will help keep costs down, but we will still need individualized training to <br />accommodate the unique setup and product utilization found in each City. <br />We expect the cost of data migration and training to be approximately $35,000. It is proposed that the <br />City's Equipment Replacement Fund be used for this purpose. This is the same fund used to purchase the <br />Fire Department's Records Management software in 2008, and the Police Department's Records <br />Management software in 2004. The 2010 Budget set aside $50,000 for this purpose. <br />For comparison purposes, if the City were to consider other comparable financial software applications, <br />Staff estimates that the cost of the software, data migration, and training would be at least $75,000. <br />City Staff will lead a brief overview of these topics and will be available for any questions. <br />POLICY �BJECTIVE <br />Not applicable. <br />FINANCIAL IMPACTS <br />There is no cost for the software itself, however there will be data migration and training costs. The <br />estimated costs for these services is approximately $35,000. The cost will be paid for from the City's <br />Equipment Replacement Fund. <br />STAFF RECOMMENDATION <br />Staff Recommends the Council approve the purchase of the software upgrade. <br />REQUESTED COUNCIL ACTION <br />Motion to approve the purchase of the Springbrook Financial Software upgrade. <br />Prepared by: Chris Miller, Finance Director <br />Attachments: A: N/A <br />Page 2 of 2 <br />