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Staff Approval: PT REQUEST FOR HRA ACTION Date: 1-15-08 Item No: 6.c. Agenda Section: Consent Item Description: Approval of annual contract renewals with the City of Roseville for fiscal support and support staff services (HF0062) 1.0 2.0 Background The HRA requires annual review and renewal of the contract between the HRA and City of Roseville for the use of City services for fiscal agent and administrative support staff. Citv Fiscal and Staff Services Contract: The contract for the use of Roseville's Finance Department to act as the HRA Fiscal Agent is 5% of the total HRA administrative budget. For 2008, the HRA administrative budget is $68,250 which includes the staff fees, legal fees, memberships and subscriptions and training. The fiscal fee based upon the contract would be $3,400 for 2008, which will be a prorated monthly transfer from the HRA Fund to the City's General Fund. The contract dates and amounts have been revised; however, all other items remain the same as 2007. The costs for administrative support services include monthly charges related to the copying and distribution of the HRA monthly meeting agenda and packet, monitoring updating of the HRA page of the City's website, monitoring and updating HRA program material and marketing and returning general HRA program calls and mailing out program information. The Community Development Department has hired a part time assistant position of which 7-10 hours per week would be dedicated to HRA duties. The annual contract amount for this service is $10,820 which covers 30% of the part time position cost and will be a prorated monthly transfer from the HRA Fund to the City Community Development Fund. To fully evaluate the amount of time spent by the City of Roseville staff for support services the quarterly reports prepared by the executive director and will include the actual time spent by Roseville administrative staff for support services on HRA matters. Suggested HRA Action 1. By motion, approve the service contract with the City of Roseville for providing financial and accounting services at 5% of the current HRA administrative budget of $3,400 prorated monthly for 2008. 2. By motion, approve service contract with the City of Roseville for staff support services for $10,800 prorated monthly for 2008. Prepared by. Kara Hoier (792-7015) Attachment Service Contracts, Finance Director Memo RHRA_ Services Contracts (01-15-08) - Page 1 of 1