2009-01-20_HRA_Agenda_LDC_Agenda

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�i� �.. Memo To: Pat Trudgeon From: Chris Miller, Finance Director Date: January 12, 2009 Re: 2009 Administrative Fee for the HRA Pat, Based on our past practices for both stand-alone City activities and City-sponsored activities like the RVA, we typically charge a 5% administrative fee, based on the total operating budget. The administrative fee covers the costs of general services provide by the Finance and Administration Departments and would be separate from any services provided by Community Development Staf£ It also covers various facilities charges. The administrative fee covers the following services: ❑ Process bi-weekly payroll and payment of invoices. ❑ Provide monthly reporting including summaries of past and current revenues and expenditures. ❑ Provide assistance and guidance in the preparation of the HRA's annual budget. ❑ Coordinate the selection of a CPA firm and the preparation of all audit workpapers for the purposes of conducting an annual financial audit. ❑ Establish and maintain all banking and investment relationships and procedures. ❑ Provide for the proportionate share of office space, office supplies, etc. ❑ Maintain coverage for the HRA and its activities, on the City's insurance policies. The list of items shown above detail the regular on-going functions provided by City of Roseville Staff in the Finance and Administration Departments. Additional assistance is provided on an as needed basis. At 5% and a 2009 HRA Administrative Budget (excluding loan programs) of $101,500, the admin fee for 2009 would be $5,075. If you have any questions, please feel free to call me. Thanks.