2006-01-17_Agenda - Laserfiche WebLink

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REQUEST FOR HRA ACTION Date: 01-17-06 Item No: 6.c. Staff Approval: Agenda Section: CB Consent Item Description: Approval of annual contract renewals with the City of Roseville for fiscal support and support staff services and with Krass Monroe for legal services. (HF0041) 1.0 Background The HRA requires annual review and renewal of the contract between the HRA and City of Roseville for the use of City services for fiscal agent and administrative support staff. In addition, the HRA requires an annual contract review and renewal for legal services. Currently, the firm Krass Monroe provides the HRA legal services. City Fiscal and Staff Services Contract: The contract for the use of Roseville’s Finance Department to act as the HRA Fiscal Agent is 5% of the total HRA administrative budget. For 2006, the HRA administrative budget is $65,510 which includes the staff fees, legal fees, memberships and subscriptions and training. The fiscal f ee based upon the contract would be $3,275.50 for 2006, which will be a prorated monthly transfer from the HRA Fund to the City’s General Fund. The contract dates and amounts have been revised; however, all other items remain the same as 2005. The costs for administrative support services include minor monthly charges related to the copying and distribution of the HRA monthly meeting agenda and packet as well as the updating of the HRA page of the City’s website. The contract proposed is 3.5% of the HRA administrative budget. The support staff contract would be $2,292.85 for 2006, which will be a prorated monthly transfer from the HRA Fund to the City appropriate fund where the work occurred. This is the first year that the HRA will be contracting with the City only for support services since the executive director service is a separate contract. To more fully evaluate the amount of time spent by the City of Roseville staff for support services the quarterly reports prepared by the executive director will include the actual time spent by Roseville staff for support services on HRA matters. Legal Services Contract: The HRA attorney is currently Jim Casserly with Krass Monroe. In addition, other members of the firm have performed work for the HRA over the past year. The contract for services is to be paid monthly, with HRA review quarterly, on a time spent basis at hourly rates. The contract dates have been modified to reflect anticipated duties of the attorney in 2006 as attached. The rates for 2006 remain at the same level as the rates for 2005. Legal fees associated with specific projects will be applied to those line items and not be charged to the general administrative budget. However, the contract covers all of the duties performed by the legal firm for the HRA. RHRA_ Services Contracts (01-17-06) - Page 1 of 2