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FT 11/10/03 <br />PROCEDURE FOR SCHEDULING QUARTERLY <br />AND SPECIAL GLWMO MEETINGS <br />1. In October, schedule quarterly meetings for the upcoming year. Quarterly <br />meetings will be scheduled, and noticed, in conformance with the Minnesota <br />Open Meeting Law. <br />2. Hold quarterly meetings as scheduled. <br />3. If less than 2/3 of the entire Board is present (<4 Commissioners), and action <br />must be taken requiring 2/3 majority vote (e.g. operating budget and capital <br />improvement projects), <br />or, if Technical Advisor support is unavailable (either both Technical Advisors, or <br />the Technical Advisor needed for a particular action), <br />then, a "Special Meeting" will be held. <br />4. The Special Meeting will: <br />a. Be scheduled so that at least 4 Commissioners*, and appropriate Technical <br />Advisor support, can attend; <br />b. Be scheduled, and noticed, in conformance with the Minnesota Open <br />Meeting Law; <br />c. Be scheduled as soon as possible after the quarterly meeting; <br />d. Be arranged by <br />* It is possible that Board recommendations requiring a 2/3 majority <br />vote could be acted on with 4 Commissioners present. However, the <br />vote must be unanimous to pass the recommendation. If 3 out of 4 <br />Commissioners approve a recommendation, it would not pass <br />because the requirement for atwo-thirds majority of the entire Board <br />would not be satisfied. (We need to verify this interpretation with <br />counsel.) <br />