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Regular City Council Meeting Monday, March 8, 2010 Page 4 Nays: None. h. Approve a Joint Powers Agreement with Bureau of Criminal Apprehension for Access to Criminal Justice Data Communications Network Johnson moved, Roe seconded, approval of a Joint Powers Agreement (JPA) be- tween the City of Roseville and the Minnesota Department of Public Safety, in accordance with Minnesota Statute 412.201, allowing the Roseville Police De- partment access to state and nationwide criminal justice data; and authorizing the City Manager and Mayor to execute the document. Roll Call Ayes: Roe; Pust; Ihlan; Johnson; and Klausing. Nays: None. 8. Consider Items Removed from Consent a. Authorize the Purchase of a Software Upgrade for the City's Financial Soft- ware (Former Consent Item 7.c) At the request of Mayor Klausing, Acting City Manager Chris Miller briefly re- viewed this item as detailed in the Request for Council Action (RCA) dated March 8, 2010. • Councilmember Ihlan questioned whether this upgrade was anticipated as part of the 2010 budget; and expressed her surprise that the costs are paid from the Equipment Replacement Fund, and asked if this was standard procedure, particu- larly since the costs were for data transfer and training, not specifically for equipment. Councilmember Ihlan suggested that, in future budget cycles, such items be clearly defined and stipulated in order to provide greater transparency. At the request of Councilmember Roe, Mr. Miller confirmed that this expenditure had been included as a normal equipment expenditure within the 2010 budget. At the request of Councilmember Johnson, Mr. Miller confirmed that it was past practice and typical in the industry to include the training within equipment pur- chase funding. Mr. Miller clarified, and Councilmember Johnson confirmed similarities based on his career field of expertise, that this was standard industry practice, to include training, with some individualized and some group training included in this in- stance. Klausing moved, Johnson seconded, approval of the purchase of the Springbrook Financial Software upgrade at an estimated cost of $35,000.00 for data migration and training costs, to be paid from the City's Equipment Replacement Fund.