2010-09-28_PWETC_AgendaPacket - Laserfiche WebLink

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~,~, . ./~,, REQUEST FOR COUNCIL ACTION Date: Sept. 27, 2010 Item No.: Department Approval City Manager Approval Item Description: Awarding a Recycling Services Contract 1 BACKGROUND z Roseville has contracted for curbside recycling service since 1992. The current contract expires 3 at the end of 2010. At the February 8 meeting, the Council directed staffto issue a Request For a Proposals (RFP) for recycling services, and the City Manager noted that staff would use the Best s Overall Value Contracting method for selecting the contractor for the next contract. s The City's best overall value contracting process assesses experience, ability to perform high- ? quality service, and ability to add value to the contract. Roseville has used best value contracting s for janitorial services and legal services contracts. The process develops a set of quantifiable s criteria for assessing proposals and bids and creates a more objective assessment than using 1 o solely qualitative assessments. 11 Staff reviewed past practice and case studies from other public entities to develop a set of criteria 1 z and weightings for the best value contracting evaluation. That formula, which was included in 13 the RFP. is as follows: 1 a Criteria Value 1 s Community Values 30% 16 Price 25% 1z Past PeiTot7nance 10% 1 s Completeness of 10% 19 Proposal zo Added ~%alue ~% z1 Interview 20% zz Total 100% z3 This spring the City Manager invited the Public Works, Environment and Transportation za Commission to develop a set of Community Values and determine the importance of each value zs (see Attachment A). The Commission spent more than two hours over their June and July z6 meetings generating the list and determining the importance of each item (expressed z~ numerically). The list was divided into three areas: Collection (worth 60%), Outreach (worth zs 30%) and Environmental Benefits (worth 10%). The Commission also identified specific actions zs or attributes for each area and assigned specific percentage values to each item. 3o Staff then developed a Request for Proposals. In keeping with best overall value contracting, the 31 RFP spelled out a base set of expectations for delivery of services and encouraged proposers to 3z showcase their strengths and innovations -items that could earn a proposer additional points. 33 The RFP was reviewed by the City Attorney before being issued on August 4. Four companies 34 submitted proposals: Allied Waste, Eureka Recycling, Tennis Sanitation and Waste Page 1 of 3