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� Request for Council Action Date: 9/24/Ol Item Number: C- 10 Manager Approval Agenda Section `` J��/� � `7/j �� y, Consent Agenda � /� Item Descript�f►n: Purchase of New Audio-Visual Equipment for Council Chambers Back�round The Government Access cable Channel 16/in-house production system at Roseville City Hall was installed in the City Council chambers in 1990. While equipment has been replaced as needed and modest upgrades have been made, several key components of the system now need to be replaced. Concerns about the need to upgrade the equipment were presented to the Council at its June 19, 2000 work session. Those concerns included less than desirable audio and video both for the viewing audience and for Council and audience members in the chambers. Staff also identified a series of steps to address those concerns. The Council approved a budget for 200 1 that dedicated $49,050 to pay for some of those steps. Appro�mately $5,000 has been spent upgrading computers. Staff and Council members recognized the importance of improving the quality of cablecast of ineetings for Roseville residents. In a 1998 survey of residents, six percent of those surveyed said Roseville's government cable-channel programming was their principal source of information about the City. Forty-four percent of residents said they had watched a City Council meeting in the past six months. A committee comprised of City staff and staff inembers of government access consortiums has reviewed and prioritized equipment needs. Committee members toured the chambers. They then used the priorities established by the Council to address equipment solutions for 200L They also used their expertise to identify further solutions. Staff has recommended and the Council has approved a 2002 budget that includes money to address those further solutions. Attached is a list of equipment for proposed purchase in 2001. This year, the City Council budgeted specifically for new cameras, microphones and room speakers. Equipment was divided up into those three categories and prices compared. The chart shows the price will be $40,938.60 including sales tax. Delivery and installation will take place on or before December 3 1,200 1. CTV has offered to have their engineer Andre Barte do installation at no cost to the City. Policv Implications For these types of purchases the city secures quotes, bids or buys the items through the state contract bid list. Each proposed item is either included on the state's bid list or an approved equivalent will be provided at the same cost. The City of Roseville routinely buys items off the state bid list including police squad cars and heavy machinery used by the Public Works Department.