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B, To receive reimbursement the Municipality shall submit a claim using a form provided by the County, and shall include proper documentation for expenses including photocopies of contractor's bills, bills for education expenses, staff time records, receipts for equipment purchases, and other information to verify expenses. C. Requests for reimbursement may be submitted at any time, but funds will be distributed to the Municipality four times each year, according to the schedule in the table below: For activities durinq the period of: Reimbursement will occur after: January 1 - March 31 January 1 - June 30 January 1 - September 30 January 1 - December 31 April 1 July 1 October 1 January 1 of Following Year Funds will be distributed on the condition that the Municipality is current in submittal of complete semiannual reports due to the County. In the event that the Municipality's expenses are less than the amount available to the Municipality pursuant to the Grant Agreement, the County will reimburse only the eligible amount expended by the Municipality. In the event that the Municipality's eligible expenses exceed the amount available to the Municipality pursuant to the Grant Agreement, the County will reimburse only the eligible amount in the Grant Agreement. FOR CITIES THAT ENTER INTO A JOINT POWERS AGREEMENT: A. The Municipality shall receive two payments from the County pursuant to the Joint Powers Agreement. The first distribution shall occur in early February and shall be in the amount of one half of the SCORE funds allocated to the Municipality. The second distribution will be in early May, and shall be for the balance of the funds. The total amount available shall be capped at a specific amount. The Municipality shall not use grant funds for expenses, or a portion of expenses, which have been or will be reimbursed by other parties, or for any purposes besides those approved in the SCORE Funding Agreement and the Joint Powers Agreement, if present B. The Municipality shall submit two reports to the County: the first is due in mid-August and the second in February of the following year. The due dates are specified in the grant agreements. The reports cover the periods of January 1- June 30, and July 1- December 31, respectively. The reports are to be on forms provided by the County. These reports are to include information on recycling at all residential units, including multi-unit housing and manufactured home parks, even if the municipal program does not serve them. C. The Municipality shall submit a letter, which certifies that the SCORE funds have been used pursuant to the Joint Powers Agreement and the SCORE Funding Agreement.