HomeMy WebLinkAbout2002_0429_packet��i�Y1�
City Council Meeting
5:30 p.m.
Monday
Apri129, 2042
City Council Chambers
AGENDA
Roll Ca1L (voting order): Klausing, Kough, Maschka, Schroeder and Kysylyczyn.
1.
Work Session Agenda
Review of Regular Meeting Agenda
5:30 pm
5:30-5:45 pm
II. Presentations ....�����������u�n����s������u��►�����r����������r��������� 5:45-6: 15 pm
A. Roselawn Crematory Discussion
B. Components of Police Department & Public Works
Facility Improvements
C. Even-Odd Ordinance - Discussion
D. Fence in Shoreland Ordinance • Discussion
III.
IV.
I.
II.
Public Comment ........................................................ 6: 15-6:30 pm
Recess to Regular Meeting
Regular Meeting Agenda
Communications
Recognitions
A. Poppy Day Proclamation
III. Hearings
7:00 pm
IV. Land Use
V. Reports & Recommendations
A. Fence in Shoreland Ordinance -Action
B. Reject Bids for 2002 Street Improvement Projects,
and Rebid
C. Police Department COPS UHP Grant Application
VI. Organizational Business
A. Council - Employee Communication
VII. Ordinances & Resolution
A. Odd-Even Ordinance — Action
VIII. Consent Agenda
A. Approving the Request to Withdraw from the
Shared Services Agreement with the Clties of New
Brighton, Arden Hills, North Oaks and Shoreview
for Hazardous Material Response
B. Approving the Paul King Request for a Minor
Subdivision at 1938 Lake Street (PF3375)
C. Approving a Resolution for the Chierello Variance
at 2415 Dale Street North (PF 3378)
D. Approving Development Contract for Owasso
Ridge (PF3357)
E. Approving the Award of 2002 Bids for Street
Maintenance Materials
F. Approving Purchases/Contracts Exceeding $5000
G. Approving Payment of Bills
IX. Approval of Minutes
A. City Council Meeting Minutes of April 15, 2002
B. City Council Meeting Minutes of April 22, 2002
X. Adjournment
Date: April 29, 2002
Item: WS II. A.
Roselawn Crematory
I understand representatives of the Roselawn Cemetery are
interested in discussing with the City Council whether the
Council might be receptive to an application to operate a
crematory.
I have no materials on this; perhaps Roselawn
representatives will bring materials.
Neal
Date: 0�129/0?
Item: WS II. B.
ROSEVILLE POLICE DEPARTMENT
SPACE NEEDS
The International Association Chiefs of Police (IACP) does not set a minimum standard for
square footage in a police department. Each individual agency must examine their needs and
compare them to other business and government agencies. (See attachment).
The Commission on Accreditation for Law Enforcement Agencies, Inc. (CALEA) also does not
mandate standards for the size of police department. CALEA standards do state that departments
comply with federal mandates involving juvenile/adult and male/female detention areas.
I. Four Unit Salley Port
• Four bays where squad cars can directly drive into the building while transporting
arrested parties. This helps to ensure the safety of personnel and the public from
arrested parties and does not allow suspects to have direct access to outdoor areas
(flight risk).
II. Detention Area directly accessible from Salley Port
. Main area for Into�ylizer machine. Six holding cells divided into three pods of two
cells each. Federal law, along with CALEA standards, mandate that juveniles and the
different sexes be separated from sight and sound. Having detention pods allows
doors to be shut to avoid mi�ng of prisoners.
• Two interview rooms in detention area. This allows officers to interview suspects in
private while still being contained inside the detention area.
IIL Roll Call Room, Report Writing Area and Property/Evidence Processing
. Roll ca11 room should be separate which will accommodate 5 to 1 I personnel
attending roll ca11s. This space would allow for technological advances in crime
mapping (up-to-the-minute information on various crimes).
• Six report writing stations with computer terminals. This area can be nearby but
separate from the roll call room. Officers completing reports should not be distracted
by the ne�t crew's roll call.
• Evidence processing area should be adjacent to property room and salley port area.
This affords proper evidence handling and packaging prior to placement in the
property room. Property room needs an oversize door so safes/ATNI's and other large
pieces of evidence can be securely stored.
IV. Patrol Sergeant's Work Area
• Two Sergeants share a(lockable) area. Sergeants need a private location to speak
with subordinates and lock up personnel paperwork.
V. Locker Rooms
. Both male and female locker rooms must be significantly larger for proper storage of
personal equipment, battery charging and the drying of outer garments.
VL Investigations Area
. Each Investigator must have separate (lockable) work area for conf�idential telephone
calls and speaking with citizens.
• Three interview rooms with audio/video taping capability so Investigators can
interview citizens involved in separate incidents.
+ Investigations storage room for cameras, surveillance and other necessary equipment
VII. Administration/Record Technician Area
+ Lockable work areas for administrators.
� Four Record Technicians work cubicles with space for equipment and personal
supplies.
• Record storage area - Rotating file bins would allow for multi-year storage. Often
citizens wish to retrieve reports that are dated, currently this paperwork is held in an
inadequate separate room in City Hall.
VIIL Lockable Work Areas for Crime Prevention, Reserves and Community Service
Officers
� Lockable work area to allow for storage of equipment and supplies.
• E�tra lockable storage room to hold supplies for Community Service Coordinator for
Neighborhood Watch Group, Police/Citizen's Academy, etc.
YX. Conference Room, Multi-Purpose Room
� Large conference room and table that will accommodate 12 people. This allows for a
free exchange of information among members of the department.
X. Indoor Firearms Range
� Sound training and risk management dictates a 4 bay range enabling moving shooting
exercises.
XI. Business and Night Entrance to the Police Department
� The current entrance to the Department is not marked, this can be confusing to the
general public.
� Anyone currently entering the police facility must first walk through work areas,
causing a safety concern far City employees.
� For security purposes, a night entry should be separate from the front door of City
Hall.
�II� 'I'�-air�€ng Space/Ernergency Qgerations Center
� Licensed officers require numerous training courses each year.
� A high ceiling Training Space is needed for Use of Force training.
� Room will double as an Emergency Operations Center (EOC)
� The EOC requires telephone/fax lines to be stored in the floor or ceiling.
YIII. Underground Parking for Police VehiC1�,S
� Parked police vehicles need to be secure and out of the elements so they can be driven
on emergency calls on a moments notice.
• Reconstructing the Public Works area would remove all of the Department's indoor
parking.
PUBLIC WORKS SPACE NEEDS
Proposed Buildin� Plan Components
Salt/Sand Stora�e
/�y4
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i � � �t �;
.
. Build a 1,000-ton storage facility on the e�sting site to accommodate
needs for 1 to 3 significant snow/ice events. This salt/sand storage
area would meet federal and state environmental requirements.
(Continue to explore partnering opportunities off the civic center site
for an entire season storage facility to service the on-site facility.
Public Entrance/Customer, Communitv, and Staff Facilities
. Build a customer service center addition of up to 4,000 S.F. on SW
comer of e�sting building. This addition would include:
o Public entrance
0 Customer service center
0 Conference room
o Multi-purpose area that could be used as a staff lunch and
training room and work areas that could also be used for
commumty meetmg space
. Remodel e�sting staff areas to meet current and future needs of up to
50 staff.
o Men's and women's locker rooms and clean-up areas
o Bring staff areas into compliance with A.D.A. requirements
o Staff work areas for record keeping
o Staff work areas for data entry
Vehicle Maintenance
• RemodeUexpand e�sting facility to meet the current and future needs
of larger vehicles, welding area, and ventilation.
• Vehicle maintenance records area to move to e�sting maintenance
management area
• Improved lighting and storage improvements in parts storage area
Vehicle and Equipment Storage Garage and Material Storage Yard
. Improvements in vehicle movement and storage to be met by
establishing e�t points on west side of e�sting facility.
. Yard area expansion to the east over e�sting Civic Center Drive.
. Civic Center Drive to be relocated to west of e�sting maintenance
building.
. Existing parking lots to be reconfigured to meet total parking needs of
civic center site.
. Upgrade the following work areas: wood shop, sign shop, meter shop
and small engine/equipment repair area.
Date: 04/29/02
Item: w s I I. c.
Alternative A:
Changes Roseville from Odd to Even-Year Elections by Extending All
Incumbent Council Terms One Year; also Re-Organizes Elections from a
3-1-1 System to a System Where Two Council Members are Elected with
a Mayor at One Election and Two Council Members are Elected at the
Next Election (2-2-1) by Reducing to Two Years the Term of one Council
Member Elected in the 2006 Election
ORDINANCE NO.
CI'TY C)F� ROSEVII,LE
RAMSEY COj_JN'I'Y, MII�INESOTA
AN ORDINANCE AMENDING TITLE 1, CHAPTER 103 OF THE
ROSEVILLE CITY CODE
CONCERNING CITY ELECTIONS
THE CTTY COUNCIL OF "CHE CI"I'1' OF ROSEVII,LE ORDAINS:
SECTION 1. Section 1�3.�1A. of the Roseville City Code is amended to read:
A. Election Date Fixed: The city general election shall be held on the first
Tuesday after the first Monday in November of each edd even numbered
year> beginnin r with the 2004 election. There shall be no re��ular Ci
election in 2003.
SECTION 2. Section 103.02 of the Roseville City Code is amended to read:
103.02: MAYOR AND CITY COUNCIL TERMS:
q. T'�an��Rn of office for mayor and council members shall be four (4) years,
$, Transition to Even Year Elections: The ternl of the Mayor and Councilmember whose
current terms would end the first business dav of Jatluafl+, 2004 are extended to the first business dav
of January. 2005 and those offices will be filled at the Z�Q4 Clty election. The terms of the
Councilmembers whose terms would end on the first business dav of January, 2006 are extended to
the fust business dav of Januarv. 2007 and those offices will be filled at the 2006 election.
G. Transition for Councilmember Election Cycle: At the 2006 City election the (���p candidates
receiving the most votes shall serve a four (4) year term to the first business dav of 12nU1IV 2011 and
the candidate receivin� the third most votes shall serve a tw0 (2) Vear term to the first business day of
January, 2009 and that ofiice will be filled at the 2008 election.
ADOPTED this day of , 2002, by the City Council of the City of Roseville.
AT-I-EST:
CITY OF ROSEVILLE
BY:
Neal J. Beets, City Manager John KysylyczVn, Mayor
Alternative B:
Phase-in from Odd to Even-Year Elections by Cutting One
Year off the Terms of Incumbents Who Were Elected in 2001 and Cutting
One Year Off All Terms for Persons Who Will Be Elected in 2003; also
Changes Roseville from a 3-1-1 System to 2-2-1 by Shortening the Term
to Two Years of One Council Member Who is Elected in 2004
ORDINANCE NO.
CITY OF ROSEVII,LE
RAMSEY COj_JN'I'Y. MII�INESOTA
AN ORDINANCE AMENDING TITLE 1, CHAPTER 103 OF THE
ROSEVILLE CITY CODE
CONCERNING CITY ELECTIONS
ATTEST:
'I'�iE crry GOl1NGIL oF '1"F�E crry oF xosEV�,LE oRnaavs:
SECTION 1. Section j�i.Q1A. of the Roseville City Code is amended to read:
A. Election Date Fixed: The city general election shall be held on the first
Tuesday after the first Monday in November of each odd even numbered
year, beginning with the 2004 election.
SECTION 2. Section 103.02 of the Roseville City Code is amended to read:
103.02: MAYOR AND CITY COUNCIL TERMS:
A. T'�anterm of office for mayor and council members shall be four (4) years.
I3. Transition to Even Year Elections: The tern�s of the MayUr and Councilmember who will
be elected at the 2003 Citv election shall end the first business dav of Januarv. 2007 and
those offices will be tilled at the 2006 CitV election. The terms of the Councilmembers who
were elected at the 2001 City election shall end on the first business dav of January, 2005
and those offices will be tilled at the 2004 election.
C. Transition for Councilmember Election Cvcle: At the 2004 Citv election the two council
candidates xeCeivin the most votes shall serve four (4) year terms and the council candidate
receivin� the third most votes shall serve a two (21 vear term.
ADOPTED this day of , 2002, by the City Council of the City of Roseville.
CITY OF ROSEVII,LE
Neal J. Beets. City Manager BY:
John Kysylyczyn, Mayor
Alternative C:
Phase-in to Even-Year Election Cycle by Cutting One Year Off the Term
of Whoever is Elected Mayor and Council Member in 2003; also Moves to
a 2-2-1 System by Reducing to 3 years and 1 year (depending on the
number of votes they receive) the Terms of the Persons Elected in the
2005 Election
ORDINANCE NO.
CITY OF ROSEVII,LE
RAMSEY COIJNTY. MII�INESOTA
AN ORDINANCE AMENDING TITLE 1, CHAPTER 103 OF THE
ROSEVILLE CITY CODE
CONCERNING CITY ELECTIONS
THE CITY COUNCIL OF THE CITY OF ROSEVII,LE ORDAINS:
SECTION 1. Section 103.01 A. of the Roseville City Code is amended to read:
A. Election Date Figed: The city general election shall be held on the fiCSf
Tuesday after the first Monday in November of each g�} e�^eri numbered
year, beginning with the 2006 election.
SECTION 2. Section 103.02 of the Roseville City Code is amended to read:
103.02:
A
MAYOR AND CITY COUNCIL TERMS:
ThEn�em� of office for mayor and council members shall be four (4) years.
B. Transition to Even Year Elections: The terms of the MaYOr and Councilmember who will
be elected at the 2003 CitV election shall end the first business dav of January, 2007 and
those offices will be tilled at the 2006 City election. The terms of the Councilmembers who
were elected at the 2001 CitV election shall end on the first business dav of lanuarY. 2006
and those offices will be filled at a CitV election in 2005.
C. Transition for Councilmember Election Cvcle: At the 2005 CitV election the hvo council
candidates ieCeivlII� the most votes shall serve three (3) year terms and the council candidate
receivin� the thud most votes shall serve a one ( 11 vear term.
ADOPTED this day of
ATTEST:
Neal J. Beets, City Manager
, 2002, by the City Council of the City of Roseville.
CITY OF ROSEVII,LE
BY:
John Kysylyczyn, Mayor
Date: April 29, 2002
Item: WS IL D.
Shoreland Ordinance
Following up on the Hoff-Shiely fence dispute, what
follows is a possible ordinance clarifying that fences (and
houses) cannot be closer than 75' to a lake.
We would like your initial thoughts and feelings about such
an ordinance before we take it to the Planning Commission.
In the meantime, if anyone applies for a permit to construct
a fence within 75' of a lake, we would reject that
application based on the Council's previous discussion and
interpretation of its Shoreland Ordinance — that it prevents
lakeside fences.
Neal
ORDINANCE N0.
AN ORDINANCE AMENDING TITLE 10, SECTION 1016, SHORELAND
DISTRICT, BY ADDING LANGUAGE WHICH DEFINES FENCES AS
STRUCTiJRES WHEN PLACED IN THE SHORELAND DISTRICT AND
PROHIBITS PLACEMENT OF FENCES SHOREWARD OF THE PRINCIPAL
STRUCTURE OR ANY PERMITTED DECK
THE CITY OF ROSEVILLE ORDAINS:
SECTION 1. Purpose. The Roseville City Code, Title 10, Section 1016, is hereby
amended by adding or revising language necessary to define fences as structures within
the Shoreland District and to provide additional regulation regarding their placement on
property with water frontage. The purpose of this ordinance is to provide visual access,
private open space, and reduced impacts of man-made structures within the non-buildable
portion of the Shoreland District, between the principal structure and the shore line.
SECTION 2. Section 1016.05 (Definitions) is hereby amended as follows:
STRUCTLJRE: Any building or appurtenance, including decks and fences.
"Structure" does not include aerial or underground utility lines, such as sewer,
electric, telephone, telegraph, gas lines, towers, poles seasonal docks, and other
supporting facilities such as at-grade driveways and patios.
SECTION 3. Section 1016.16 B. (Additional Structure Standards For All Districts) is
hereby amended by adding the following subsection 3 as follows:
Section 1016.16 B 3. In bluff impact, shoreland, and wetland zones, fences shall
be setback the same distance from the shore line as required for the principal
structure or attached deck on the lot, except that a fence on a lot with a pre-
existin� principal structure and attached deck mav extend to the same setback as
the deck or the structure. Fences closer than the principal structure setback to the
shore line shall be of similar design, te�ture, and color as the principal structure or
shall be of an earth tone or color and material. With the exception of re�ulations
in this subsection, fences in bluff impact, shoreland, and wetland zones shall meet
all hei�ht and setback requirements of the City Code, Section 1004.XX. Fences
placed on the road side of a lot with water or wetland fronta�e should comply with
front yard fence requirements of City Code, Section 1004.xX.
SECTION 4. Effective Date. This ordinance shall take effect following its passage and
publication.
Passed by the City Council of the City of Roseville, this day of , 200"?.
CITY OF ROSEVII,LE
:
ATTEST:
Mayor
City Manager
\\Victoria\CommDeviPlanning f�tle5iShUreland ��nccU'ropased C)RI.)fidANCF:..doc
j � �
Request for Council Action
Date: O�I29102
Item Number: II. A.
Department Approval Manager Approval Agenda Section
Item Description:
� Recognitions
Proclamation Proclaiming May 17, 2002
Poppy Day in Roseville
Background
The American Legion AuYiliary has requested the City Council to proclaim May 17, 2002 as Poppy Day in
Roseville.
Council Action Requested
Motion proclaiming May 17, 2002 Poppy Day in Roseville.
:.�.SStP�`�t'��I �`��TII�t ��u��li�
RoS2tOWn Memorial Unit No.542
700 W. County Road C
Roseville, Minnesota 55113
Clara Noe
Public Relations
Chair Person
(651) 489-5914
April 2002 `! r E
p{--j k_6 W �j,. i,,,Z"lr" �y J A�. ,�,.
y f r
We are requesting that Poppy Day 2002 be�� ded to the Roseville City
Council agenda, proclaiming Friday May�J, 2002 as Poppy Day in
Roseville, giving the ladies of Rosetown Memorial Unit No. 542
American Legion Auxiliary permission to distribute the poppy.
The Poppy program is one of the oldest and best loved traditions of the
American Legion AuYiliary.
Please respond by our May 14�h meeting so I can report the council's
decision to the Auxiliary members.
THANK YOU,
��.�.� ��-
CLARA NOE
PUBLIC RELATION CHAIR PERSON
601 WEST ORANGE AVENLJE
ST. PAUL, MINNESOTA 55 117
(65 1) 489-5914
�
roc ama lon
May 17, 2002
POPPY DaY
in Roseville
{�Ylrc�reas: The American Legion Auxiliary, the Veterans of Foreign Wars, and the Veterans
of Foreign Wars Auxiliary have adopted the Poppy as their commemorative
symbol; and
F�It et•eas: The memorial Poppy, assembled by disabled veterans, pays respectful tribute to
those killed in war, and also benefits living veterans and their families; and
Wher�eas: Public donations for Poppies fund rehabilitation programs within each local
community that benefit veterans and their families;
�Vo�►�, 71iei•efore Be It Resolved, that the City Council of the City of Roseville does hereby
proclaim May 17, 2002 to be Poppy Day in the City of Roseville.
I�i {�Vitness Wl:ereof, 1 have hereunto set my hand and caused the Seal of the City of Roseville to
be affixed this 29th day of April, 2002.
John Kysylyczyn, Mayor
Date: April 29, 2002
Item: V. A.
Fence in Shoreland Ordinance
See WS IL D.
Department Approval:
��-.��. �-~.
REQUEST FOR COUNCII, ACTION
1�Tanager Reviewed:
Item Description: Rej ect Bids for 2002 PMP Contract B
Da�: ai2��a2
ITEM NO.: V B
Agenda Section:
Reports/Recommendations
Background: The 2002 Pavement Management Program consists mainly of Mill and Overlay projects. We
ha�e sent out information to all abutting property owners and held a public information meeting April 9. Bids
were solicited during the month of ApriL The bids for 2002 Contract B were opened on Wednesday, April 17,
2002. This contract consists of the following projects:
2002 Contract B: Mill and Overlays
P-02-04 Nei�hborhood 16:
Lydia Ave, Chatsworth St to Cul-de-sac
Lydia Drive, Lydia Ave to Chatsworth St.
P-02-04 Nei�hborhood 24
Walnut St, County Road C to Rose Place
N. Hwy 36 Service Drive, St. Croix St to Long Lake Road
Rosegate, N. Hwy 36 Service Drive to Cleveland Ave.
P-02-04 Nei�hborhood 25: Oakcrest Ave, Prior Ave to Fait-view Ave.
The apparent low bid was submitted by Tower Asphalt. Upon careful review of a11 of the bids submitted we
discovered that this bid did not meet the requirements of the Contract. The project specifications limit the amount
of contractor mobilization to 5% of the total project amount. Tower Asphalt's bid does not conform to this
provision of the specifications and includes mobilization of appro�mately 6.5%. Therefore this bid is "non-
conforming" and it should be rejected.
The Second lowest bidder, Bituminous Roadways failed to include the signature page from the bid proposal form
with their sealed bid. We consulted the City Attorney about these irregularities and were advised that because
both of the low bidders do not meet the requirements of the Contract, it is in the best interest of the City to re-bid
the entire project.
Schedule: We have looked at the schedule for this project and ha�e determined that delaying award 30
days would not significantly impact the properiy owners in the neighborhoods. It will also give Xcel
Gas more time to complete their gas main project in these neighborhoods. A proposed schedule to re-
bid this project is as follows:
May 22 11:00 a.m. bid opening
7une 3 Council award of contract
June Pre-construction meeting with Contractor and Utility Companies
June Begin construction
Financial implications: We received five bids for 2002 Contract B. The following is a list of the bids
received:
BIDDER AMOUNT
Tower As halt $647 7 16.46
Bituminous Roadways, Inc. $65 1 353.60
T. A. Schifs & Sons Inc $662 064.63
Hardrives Inc. $673,497.32
North Valley, Inc. $699,376.64 ��
RECOMMENDED COUNCIL ACTION:
Approval of a resolution rejecting the bids for 2002 Contract B and authorizing re-advertisement for bids
with a bid opening of May 22, 2002, 11 a.m.
Prepared by: Debra Bloom
EXTRACT OF MINUTES OF MEETING
OF CITY COUNCIL
CITY OF ROSEVILLE
RAMSEY COUNTY, NIINNESOTA
Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Roseville,
Minnesota, was duly held in the City Hall at 2660 Civic Center Drive, Roseville, Minnesota, on
Monday, the 29th day of April, 2002, at 6;30 o'clock p.m.
The following members were present: and the following members were absent:
Councilmember introduced the following resolution and moved its adoption:
RESOLUTION NO. X�'Y
RESOLUTION REJECTING BIDS
FOR 2002 PNIl' CONTRACT B
Whereas, pursuant to advertisement for bids for the improvement, according to the plans and
specifications thereof on file in the office of the Manager of said City, said bids were received on
Wednesday, April 17, 2002, at 11:00 a.m., opened and tabulated according to law and the following
bids were received complying with the advertisement:
BIDDER AMOUNT
Tower As halt $ 647,716.46
Bituminous Roadwa s, Inc. $ 651,353.60
T.A. Schifsk & Sons, Inc. $ 662,064.63
Hardrives, Inc. $ 673,497.32
North Valle , Inc. $ 699,376.64
WHEREAS, Tower Asphalt was the lowest bidder, but upon careful review of all of the bids
submitted, we discovered that this bid did not meet the requirements of the Contract; and
WHEREAS, Bituminous Roadways was the second lowest bidder, but they failed to include the
signature page from the bid proposal form with their sealed bid; and
WHEREAS, upon consulting with the City Attorney about these irregularities, we were advised that
since the two lowest bidders do not meet the requirements of the Contract, it is in the best interest of
the City to re-bid the entire project.
NOW, TI�REFORE, BE IT RESOLVED by the City Council of the City of Roseville, Minnesota:
The City Manager shall prepare and cause to be inserted in the Roseville Review, the official
newspaper, and in the Construction Bulletin, an advertisement for bids. The advertisement for bids for
this project shall be published as required by law, shall specify the work to be done, shall call the bids
on the basis of cash payment for such work, shall state that the bids will be received by the City
Manager and Public Works Director as follows:
2002 Contract B Wednesday, May 22, 2002, at 11:00 a.m.
2
at which time they will be publicly opened in the City Hall by the City Manager and subsequently
be considered by the Council; and that no bids will be considered unless sealed and filed with the
Manager and accompanied by a cash deposit, certified check or bid bond payable to the City of
Roseville for ten percent of the amount of such bid.
The motion was seconded by Councilmember and upon vote being taken thereon, the following
voted in favor thereo£ and the following voted against:
Whereupon said resolution was declared duly passed and adopted.
STATE OF MINNESOTA)
) SS
COUNTY OF RAMSEY )
I, the undersigned, being the duly qualified City Manager of the City of Roseville, County of
Ramsey, State of Nlinnesota, do hereby certify that I have carefully compared the attached and foregoing
e�tract of minutes of a regular meeting of said City Council held on the 29th day of April, 2002, with the
original thereof on file in my office.
WIT'NESS MY HAND officially as such Manager this 29th day of April, 2002.
Neal J. Beets, City Manager
REQUEST FOR COUNCIL ACTION
Department Approval:
Manager Approval:
Date: 412912002
Item No.: V C.
Agenda Section:
Reports/Recommendations
Item Description: Approval for COPS MORE Universal Hiring Program
To Assist Law Er►forcemeM Agencies Seeking To Add A��o�.
New Career Law EnforcemeM Officers To Engage II1 Community
Policing
BACKGROUND
The Roseville Police Department is currently budgeted for forty-eight sworn officers (three of
which were added due to funds received from a previous 1997 COPS Universal Hiring Program
grant). The current size of the police force does not allow the department to deploy an officer to
the assignment of commercial patrol-a service long requested by the City's retail community.
The department expanded the duties of the juvenile officer to include family violence prevention;
thereby creating the need for yet another full-time officer to focus solely on this crucial issue to
the future well-being of society as a whole.
Given the need for these two critical positions within our community, the Roseville Police
Department proposes that with funds from the current COPS Hiring Program, another two {���-
time officers be added to the department to function in the roles of commercial patrol officer and
family violence investigator.
PROPOSED ACTION
Familv Violence Investigator
The police department is requesting the addition of a full-time family violence investigator to the
department. This position would increase the departments sworn strength to forty-nine. This
position is critical to our community for the following reasons:
1) There is an epidemic of violence and abuse within the home and between family
members.
2) Occurences of spouse battering, forcible rape, domestic violence, child abuse, elder
abuse, and sexual exploitation of children are escalating.
3) Family members are tragically trapped in the cyclical pattern of abuse and violence—
abused children become abusing adults.
4) Child abuse and neglect have been closely associated with juvenile delinquency.
5) Familial violence relates to violent criminality outside the home.
6) The risk of becoming a victim of a violent offense is greater in the home than outside the
home.
7) The majority of family violence victims never come into contact with the criminal justice
system.
8) Seven in ten murdered women are killed by male partners.
9) In 1997, more than 2,500 homicides were committed by family members.
10) Fewer than 10% of victims report serious violence to law enforcement (studies have
shown that one of the reasons is lack of confidence in police intervention).
In 2001, the Roseville Police Department responded to 33 violations of restraining orders; 92
domestic assaults, 160 verbal domestics, 27 child abuse cases and sixteen child sexual abuse
calls for service.
REQUEST FOR COUNCIL ACTION Date: 4/2912002
page two
As a police department, we need to seek constructive ways to reduce family violence and its
impact to the family unit and society. With monies available through the COPS grant, the
department would restructure the Juvenile Division to include a Chlld and family violence
investigator to maximize the safety of children and adult victims of violence and to improve the
successful investigation and prosecution of violent crime that would in turn reduce barriers for
victims seeking help.
The objective of the position would be:
1) Develop a protocol outlining response to family violence.
2) Train officers on child, elder, and domestic abuse protocol, authority, responsibility,
services for victims, and safety issues of victims.
3) Ensure all victims of child and domestic abuse receive all necessary services.
4) Strengthen partnerships with other groups concerned with domestic violence.
5) Increase the number of battered women receiving protection and services critical to
stopping or escaping the violence.
6) Enhance community awareness and support for addressing issues of family violence.
7) Consistently hold perpetrators of violence accountable for the abuse.
8) Provide consistent contact for victims of violent crime.
9) Increase the number of reports as a by product of increased access and level of trust.
The added investigator would be an extension of the Juvenile Division, which would include the
School Resource Officer, the School Liaison Officer and the current Juvenile Officer. The
Juvenile Division would be under the direction of the Investigative Case Coordinator. The
function of the position would be:
1) Handle the investigation of all child abuse, neglect, and fatal abuse cases.
2) Handle the investigation of all intra-family physical assaults and address the needs and
safety of the victims.
3) Investigate all intra-familial criminal sexual conduct cases.
4 Investigate all vulnerable adult abuse cases when family members are suspects.
5� Investigate all deprivation of parental rights cases.
6) Investigate all violations of Orders for Protection or No Contact Orders
7) Follow up on and track all registered sex offenders and increase consistent enforcement
of registration violations.
8) Maintain a database of repeat offenders of Orders for Protection and No Contact Orders.
9) Track repeat offenders violating an existing Order for Protection/No Contact Order.
10) Investigate child pornography cases.
11) Educate schools, businesses and the community to raise awareness of child abuse,
domestic abuse and sexual abuse.
12) Assist the city attorney with the successful prosecution of domestic assault cases by
collecting evidence, interviewing children, witnesses and checking prior incidents with
probation.
REQUEST FOR COUNCIL ACT10N
page three
Retail Officer Prooram
The police department is requesting the addition
department. This position, with the addition of a
sworn strength of the force to fifty. This position
the following reasons.
Date: 412912�2
of a full-time commercial patrol officer to the
full-time family investigator, would increase the
is critical to the well-being of our community for
The City of Roseville is dominated by the retail industry. Citizens not familiar with Roseville shop
or visit Rosedale and HarMar. Rosedale is considered the city center for Roseville.
The economic vital'�r of Rosedale, other malls, and the City are directly related. Although there
are many factors that contribute to the vitality of the malls and the City, the level of crime in the
mall areas and citizen safety are critical parts of the equation. If the malls become places where
individuals do not feel safe or comfortable and people choose not to patronize them, they will
suffer; consequently, the City of Roseville will suffer loss of revenue.
Currently, the Roseville Police Department does not have a dedicated service to the retail
industry. Patrol officers respond to calls for service and deal with crimes after they have been
committed. The current on-duty patrol officers cannot be solely dedicated to the mall areas for
proactive commercial patrol activities due to calls for service in other areas of Roseville. Note
that the Patrol Division averaged over 52% committed time (actual calls for service) in 2001 along
with traffic issues, preventive patrol, and other community oriented policing concepts.
A proactive stance against retail crimes has not existed for over five years. From 1988- 1996 the
Roseville Police Department staffed two officers solely to the area of commercial crime
prevention. From 1988 to approximately 1994, these officers recovered over $700,000 in stolen
merchandise and made over 800 felony arrests.
Sales figures along with the number of visitors per year at each mall area are well guarded
secrets by the retail industry; however, we were able to gather the following information
Rosedale
Over $200 million in sales per year with over 12 million guests per year.
Target
Over $50 million in sales per year with 4,200 guests per day.
Best Buy
Over $52 million in sales per year.
REQUEST FOR COUNCIL ACTION
page four
Date: 4/29/2802
The majority of those visitors are there for pleasure, but a certain percentage exist whose sole
purpose is to commit crime. A summary of applicable reported crimes over the past three
calendar years is:
Rosedale
Thefts
Shopliing
Fraud
Forgery
Bank Card Fraud
HarMar
Thefts
Shoplifting
Fraud
Forgery
Bank Card Fraud
Crossroads
Thefts
Shoplifting
Fraud
Forgery
Bank Card Fraud
Tarqet
Thefts
Shoplifting
Fraud
Forgery-
Bank Card Fraud
TOTAL
Tota) Theft, Shoplifting, Fraud, Forgery, Bank Card
Fraud in Roseville
Mall Area Percent of Total
1998
88
294
29
13
13
54
45
11
8
0
34
45
4
4
4
20Q0
99
288
21
27
22
61
38
10
5
3
47
51
11
11
5
2001
100
271
30
27
18
52
52
10
8
2
35
33
3
13
8
10 7 7
39 18 14
4 2 2
2 3 3
0 1 4
699 730 692
1770 1720 1886
39% 42% 37%
The goals of adding an officer to solely investigate commercial crimes is to deter those crimes
and increase individual perception of safety in the mall areas. The Retail Officer would have daily
interaction with the Loss Prevention and Security Officers of the mall stores. Information could be
shared about crime patterns and trends in the malls along with suspects in crimes in other
jurisdictions. Often criminals will commit crimes in several cities in one day or a series of days.
The Retail Officer would interact with the business community in order to reduce business loss
potential.
Management at Rosedale has verbally agreed to renovate an area within Rosedale to serve as a
store front Police substation at no cost to the City of Roseville. This substation would be provided
if the Retail Officer position is full-time and ongoing. The substation would provide for a positive,
REQUEST FOR COUNCIL ACTION
page five
Date: 412912fM12
secure feeling for visitors to Rosedale and serve as an office/processing area for the Retail
Officer.
FINANCIAL IMPLICATIONS
The COPS More Universal Hiring Grant that the Roseville Police Department is pursuing will
allow for the salary of a full-time, entry level officer for a period of three years. The grant money
awarded shall not exceed $75,000 per officer with the balance of the entry level officer's salary
provided by the City of Roseville. The grant would therefore provide $150,000 if two full-time
officers were requested.
Should the Roseville Police Department be awarded this grant, the City of Roseville would be
responsible for a portion of the entry level officer's salary. That amount (over a three year grant
period) would be $71,568.
A requirement of this grant is that the agency awarded the grant monies commit to retaining the
officer for twelve months after the date of grant expiration. The officer's salary breakdown per
year follows:
Year One:
Year Two:
Year Three:
Year Four:
The above salaries
$42,100.00
$49,705.00
$54,763.00
$59,692.00
include FICA and benefits.
If we include the City's portion of the salary for the first three years with the fourth year salary, the
total cost to the City for a full-time officer for four years of service would be approximately
$131,260.00. The City's total cost for two additional officers over a four year period would be
$262,520.00.
STAFF RECOMMENDATION
Allow the police department to apply for this Department of Justice grant. To be considered for
this grant and to receive priority review, the grant application needs to be submitted to the
Department of Justice no later than May 24, 2002.
COUNCIL ACTION REQUESTED
Allow the police department to apply for this Department of Justice grant. To be considered for
this grant and to receive priority review, the grant application needs to be submitted to the
Department of Justice no later than May 24, 2002.
Date: April 29, 2002
Item: VL A.
Council-Employee Communication
A draft of this proposed policy will be distributed as soon
as it is received.
Neal
Date: April 29, 2002
Item: VIL A.
Odd-Even Ordinance
SeeWSILC
����
Request for Council Action
Date: 4-22-02
Item Number: VIII. A.
Department Approval Manager Approval Agenda
Section „ _ ,--, .
Consent
Item Description:
Request to withdraw from the shared services agreement with the�Citle5 of New Brighton,
Arden Hills, North Oaks and Shoreview for hazardous material response.
Back�round•
In 1992 the City of Roseville entered into a shared services agreement with the city of New
Brighton, Arden Hills, North Oaks and Shoreview for the purpose of hazardous material
response. The Roseville Fire Department, New Brighton Fire Department, and Lake Johanna
Fire Deparhnents teamed together to handle responses to hazardous material incidents within
their response areas. The team purchased some basic equipment, and traned personnel to the
hazardous material specialist level. At the time this agreement was entered into each city was
individually responsible for handling hazardous material incidents.
Today the State of Minnesota Department of Emergency Management has nine contracted
providers for response to incidents involving hazardous materials. These teams are available
within the metro area, and the states leading response team is as close as the St. Paul Fire
Department. The teams are offered at no cost to the requesting agency, and are specially trained
and are equipped with all the necessary equipment to perform hazardous material mitigation.
Policy Implications:
Response to incidents involving hazardous materials: The Roseville Fire Deparhnent is trained
to the operational level for hazardous materials response, and has several members trained to
higher levels. We are trained and equipped to respond and handle hazardous material incidents
within the city and have the option to involve the State Teams at any time if necessary.
Financial:
The withdraw from this shared services agreement will allow The Roseville Fire Department to
no longer have any financial obligation or liability to the team. We are currently responsible for
one third of all expenditures for the team. As the State of Minnesota provides these services at
no cost we believe that this is the fiscally responsible approach to obtain these services.
Staff Recommendation:
Staff recommends the City of Roseville withdraw from the shared services agreement with the
city's of New Brighton, Arden Hills, North Oaks and Shoreview for hazardous material
response.
Council Action Requested:
Motion to authorize the City of Roseville and the Roseville Fire Department towithdraw from
the shared services agreement with the city of New Brighton, Arden Hills, North Oaks and
Shoreview for hazardous material response.
Approval:
REQUEST FOR CITY COUNCIL ACTION
D A T E: 04/22/02
ITEM NO: � B
Agenda Section:
CONS�ENT
Item Description: A request by Paul King for a Minor Subdivision (Re-combination) tv madify
an existing properiy line between Lots 16 ,17,18 Garcelon's Addition, Block
l, 1938 Lake Street (PF3375).
1.0 REQUESTED ACTION
1.1 Mr. Paul King, properiy owner at 1938 Lake Street has requested the City Council
approval of a"Recombination" of three existing lots into two lots, one with an existing
house, and the remaining lot for a new home. The lots are zoned "R-1" Single Family and
the Comprehensive Plan designates the lots for "LDR" � Low Density Residential.
1.2 Section 11Q4.04B reads: Recombination: To divide one recorded lot or parcel in order to
permit the adding of a parcel of land to an abutting lot and create two (2) buildable
parcels, the proposed subdivision, in sketch plan form, shall be submitted to the City
Council for approval. No hearing or Planning Commission review is necessary unless the
proposal is referred to the Commission by the Community Development Director for
clarification. The proposed recombination shall not cause any portion of the existing lots
or parcels to be in violation of this regulation or the zoning code. Within thiriy (30) days
after approval by the City Council, the applicant shall supply a certificate of survey to the
Community Development Director and City Manager for review and approvaL After
completion of the review and approval by the Community Development Director and
City Manager, the applicant shall record the survey with the Ramsey County Recorder
within si�ty (60) days after approval by the City Manager.
1.3 The staff suggested that the setback between the existing home and the new properiy line
be seven feet wide versus the proposed ten feet. The purpose of this lot line change is to
create a wider lot (65 feet wide) onto which a new home could be constructed. It should
be noted that the City Code allows structures in this area of Roseville to be a minimum of
five feet from a properiy line; this distance is too close on this lot with woods and steep
rear slopes. The staff recommended to the applicant to create a 65-foot wide parcel and an
85-foot wide parcel and determine the storm water pond outlet elevation.
1.4 The staff determined that the pond in the rear yard is a storm water pond for which any
structure must be set back a minimum of 20 feet. Further, any structure constructed must
have a lowest floor elevation a minimum of two feet above the pond outlet.
PF3375 -� RCA (042202).doc2
2.0 STAFF RECOMMENDATIONS:
2.1 Staff has worked with Mr. King on his proposal to modify the interior lot line between
Lot 16, 17, 18, Block 1, Garcelon's Addition, Block 1, 1938 Lake Street. The existing
minimum buildable lot width in this area is 60 feet. By recombining the 3 fifty foot wide
lots, NIr. King can achieve the 60 feet of width or more. The Nlinor Subdivision process
only requires a sketch plan of the proposed lot modification. The proposed new interior
lot line will require Mr. King plan prudently for the placement of structures on the new
lot, but it can be done.
2.2 Staff has reviewed the attached sketch plan for the proposed recombination and
concluded that the lot line modification will meet all applicable zoning ordinance
requirements. City Code requires a five-foot properiy line setback from the house,
driveway, and any accessory building. Staff recommends approval.
2.3 The applicant will be required to provide the City with the appropriate recording medium
necessary to sign for applicant recording at Ramsey County.
3.0 SUGGESTED ACTION:
3.1 By motion, approve the request by Paul King for a recombination of Lot 16, 17, 18, Block
1, Garcelon's Addition, Block l, 1938 Lake Street, to allow for one new 65' wide lot with
a new structure which meets the City Codes and Requirements, and one 85' wide lot for
the existing house, which also meets the City Codes and Requirements.
Prepared by: Thomas Paschke (490-2236); Dennis Welsch (490-2232)
Attachments: Property location map and proposed lot line correction.
60-day Time Limit: Not applicable.
PF3375 — RCA (042202)2
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Photo # 1: View looking east at � 938 Lake Street
Photo #2: View looking east at proposed new lot
By: Gerald A. ���,'i�,1e Date Taken: .iI14/02
10
�' t : ! :
Photo #3 : View looking east at land narth of new lot
Photo #4: Street view looking narth past 1938 Lake Street
By: Cr`eraldA. McKirzzie Date Taken: 3�19/0?
Photographs (cont.)
Photo #7: Altered view with Birchwood house on Roseville lot
Bv: Gerald A. McKinzie Date Taken: 3/14/02
REQUEST FOR CITY COUNCIL ACTION
DATE: 04/29/02
ITEM N0: VIII. C. ,,,,,,,
� pprovaL• Manager Approved: Agenda Section:
CONSENT
It�m Descriptic�n: t1 rEquest by the Cnmmuniry Development Department ta approve a
resolution for Patrick Chierello's Variance to Section 1004.01A5, allo�ving the
construction of a detached accessory building (PF3378).
1.0 REQUEST HISTORY:
1.1 On April 15, 2002, the Roseville City Council approved the request by Patrick Chierello
for variance to Section 1004.01 AS (Overall Area not larger than house) and a
Conditional Use Permit in accordance with Section 1004.01 A4 (Requirements for
Increased Maximum Size --- larger than 864 square foot) of the Roseville City Code to
construct a 28 foot by 32 foot (896 square foot) detached accessory building in the rear
yard of properry located at 2415 Dale Street.
1.2 The action on the variance, however, was by motion_ and should have been completed by
resolution. Variances, like conditional use permits, need to be recorded against a
properiy so that the approved action shows up in a title search. The City of Roseville
approved resolutions instead of a separate document and has that action recorded at
Ramsey County.
1.3 The City Planner has provided the attached resolution for the Council's review and
approval.
2.0 SU1�TI�TARY OF RECOI�TI�TENDATION:
2.1 The Community Development Staff recommend approval of the resolution granting NIr.
Patrick Chierello a variance to Section 1004.01 AS of the Roseville City Code allowing
the construction of an 896 square foot detached accessory structure in the rear yard of
properiy located at 2415 Dale Street, subj ect to the conditions indicated (same as on the
approved CUP resolution).
3.0 SUGGESTED ACTION:
3.1 Adopt a resolution approving a variance (attached) for Mr. Patrick Chierello,
granting him aneight square foot variance to Section 1004.O1A5 of the Roseville
City Code, subject to the conditions listed on said resolution.
Project details and recommendation on following pages.
Prepared by: Thomas Paschke (490-2236)
Attachments: Draft Resolution
PF3378 RCA 042902 Page I of 1
EXTRACT OF MINUTES OF MEETING OF THE
CITY COUNCIL OF THE CITY OF ROSEVILLE
Pursuant to due ca11 and notice thereof, a regular meeting of the City Council of the City of
Roseville, County of Ramsey, Minnesota, was held on the 29th day of April 2002, at 5:30 p.m.
The following members were present:
and the following were absent:
Council Member introduced the following resolution and moved its adoption:
RESOLUTION NO.
A RESOLUTION APPROVING A VARIANCE TO SECTION 1004.01A5 OF TI�
ROSEVII,LE CITY CODE FOR PATRICK CHIERELLO, 2415 DALE STREET
ALLOWING THE CONSTRUCTION OF AN 896 SQUARE FOOT
ACCESSORY BUILDING (PF3378)
WHEREAS, Patrick Chierello, 2415 Dale Street, has requested a variance to
Section 1004.01 AS to construct a 28-foot by 32-foot (896 square foot) detached accessory
structure in his rear yard of his properiy legally described as:
The North 7.5 feet of the South 205 feet of part of Northeast Quarter Easterly of a
line running Northwesterly from u point 130 feet North and ISO feet West of the
Southeast corner of SD %4 to a point 205 feet North and 18. S feet West of SD
corner, subject to Dale Street, all in Section 11, Township 29, Range 23, Ramsey
County PID N0. 112923140059.
WI�REAS, Section 1004.0 lA5 states that the overall area of an attached garage and detached
accessory buildings shall not exceed the dimensional footprint of the principal structure (home); and
WHEREAS, the Chierello proposal (896 square feet) would be 128 square feet larger
than the 768 square foot principal structure; and
WHEREAS, Section 1004.0 lA2 allows a 120 square foot garden shed that is not
included in the overall calculations for accessory building space; and
WHEREAS, if the subject properiy is limited to the proposed accessory building and not
allowed a garden shed, the variance request is reduced form 128 square feet to 8 square feet; and
WHEREAS; the Roseville Planning Commission held a public hearing regarding the
Cheirello request on April 3, 2002, and concluded that the variance request was reasonable and
did meet the hardship test, and voted (5-1) to recommend approval of the 8 square foot variance,
subject to the following conditions:
A. A ma�mum of one accessory structure (detached garage) size of 32 feet wide by
28 feet deep or 896 square feet on the site.
Page 1 of 2
B. A maximum impervious surface coverage for the parcel of 3,015 square feet.
C. A minimum side and rear yard setback of five feet.
D. The inclusion of windows on the noitl�/south building face.
A. A maximum e�terior wall height of nine feet, two inches (9'2") and a maximum
garage door height of eight (8) feet.
B. A maximum building height of 15 feet to the midpoint of the roof and the
installation of roof trusses that are of a similar design to that of e�sting structure
contiguous to the property.
C. The submittal and approval by the Community Development Department of a
screening plan that incorporate coniferous and deciduous landscaping and/or a
solid wood fence on the north and west sides of the property to screen and break
up the mass of the structure.
D. The accessory structure being constructed of a similar color and with similar
materials (vinyl) to that of the principal structure.
E. The use of the detached accessory building (garage) being limited to residential
storage and use only.
F. The existing detached garage and any shed or other accessory building being
razed prior to the issuance of the building permit to start construction of the new
accessory structure.
G. The conditional use permit expires six months after approval if a building permit
has not been issued (Section 1013.03).
NOW, TI�REFORE, BE TT RESOLVED, by the Roseville City Council, to approve an
eight square foot variance to Section 1004.O1A5 of the Roseville City Code to Mr. Patrick
Chierello, allowing the construction of a 32 foot by 28 foot (896 square foot) detached accessory
building in the rear yard of properiy located at 2415 Dale Street, based on the findings and
conditions indicated above and further stipulation that the e�sting garage will be razed and no
additional buildings will be placed on the site.
The motion for the adoption of the foregoing resolution was duly seconded by Council
Member , and upon vote being taken thereon, the following voted in favor
thereo£
and the following voted against the same:
WHEREUPON said resolution was declared duly passed and adopted.
Page 2 of 2
i)epartm t Approval:
�
REQUEST FOR COUNCIL ACTION
l�Ianag�r Reviewed:
� l�► ,,
DATE: 4129/02
ITEM NO.: VIII. D.
Agenda Section:
Consent
Item Description: Approve Development Contract For Owasso Ridge (PF #3357)
Background: On March 4, 2002, the City Council approved the Owasso Ridge Final Plat, Final Development
Plan (PUD) and Draft Planned Unit Development Agreement. This is a seven lot, single-family residential
planned unit development on the 2.25acre parcel at 495 IOria Lane. As a part of this plat, Stoney River
Development will be constructing public improvements, including sanitary sewer, water, storm sewer, and street.
The developer has hired Plowe Engineering to design the improvements. The City will work with their Engineer
during construction to ensure the improvements are installed according to the approved plans. These
improvements, once constructed, will be turned over to the City.
Policy objectives: In order to facilitate this transition and ensure that the improvements are built to City
standards, we have drafted a Development Contract that lays out all the responsibilities involved with this
project. Upon completion of the project, the developer's engineer must provide the City with As-built plans.
They must also provide to the City Engineer a letter certifying that the improvements were constructed
according to approved plans and specifications, and request that the City accept the improvements. Once the
City Council accepts the improvements, the two-year warranty period starts.
Financial implications: All costs associated with construction of this development will be borne by the
Developer. Appropriate surety in the form of a Letter of Credit will be provided for all public
improvements in the amount of 125% of the construction cost or $59,150. This Letter of Credit will be
released and replaced by a two-year warranty bond, once the construction of the improvements has been
completed and accepted by the City.
RECOI�II�IENDED COUNCIL ACTION:
Approval of a resolution for the Owasso Ridge Development Contract.
Prepared by: Debra Bloom
EXTRACT OF MINCJTES OF MEETING
OF CITY COUNCIL
CITY OF ROSEVII,LE
RAMSEY COUNTY, MIlVNESOTA
Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of
Roseville, County of Ramsey, Minnesota, was duly held in the City Hall at 2660 Civic Center
Drive, Roseville, Minnesota, on Monday, 29th day of April, 2002, at 6:30 p.m.
The following members were present: and the following members were absent: .
Member introduced the following resolution and moved its adoption:
RESOLUTION NO. XXXX
RESOLUTION APPROVING DEVELOPMENT
CONTRACT FOR OWASSO RIDGE (PF #3357)
BE IT RESOLVED by the City Council of the City of Roseville, as follows:
WHEREAS, the City Council approved the Owasso Ridge Final Plat, Final Development Plan
(PUD) and Draft Planned Unit Development Agreement;
AND WHEREAS, this is a seven lot, single-family residential planned unit development on
the 2.25acre parcel at 495 Iona Lane;
AND WHEREAS, the developer, Stoney River Development, will be constructing public
improvements, including sanitary sewer, water, storm sewer, and street;
AND WHEREAS, the developer has hired Plowe Engineering to design the improvements;
AND WHEREAS, the City will work with their engineer during construction to ensure the
improvements are installed according to the approved plans. These improvements, once
constructed, will be turned over to the City;
NOW, TI�REFORE, BE IT RESOLVED, by the City Council of the City of Roseville, the
adoption of a resolution that approves a Development Contract between Stoney River
Development Corporation and the City of Roseville for ProfessionaUTechnical Services.
The motion was duly seconded by and upon vote being taken thereon, the following voted in
favor thereof: and the
following voted against:
WHEREUPON said resolution was declared duly passed and adopted.
2
STATE OF MINNESOTA )
) ss
COUNTY OF RAMSEY )
I, the undersigned, being the duly qualified City Manager of the City of Roseville,
County of Ramsey, State of Nlinnesota, do hereby certify that I have carefully compared the
attached and foregoing e�tract of minutes of a regular meeting of said City Council held on
the 29th day of April, 2002, with the original thereof on file in my office.
WIT'NESS NIY HAND officially as such Manager this 29th day of April, 2002.
Neal J. Beets, City Manager
(SEAL)
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DEVELOPMENT CONTRACT
OWASSO RIDGE
AGREEMENT, dated this day of 2002, by and between the CITY OF
ROSEVII,LE, a Minnesota municipal corporation, (`City"), and STONEY R1VER DEVELOPMENT
CORPORTATION, ("the Developer").
1. Request for Plat approval. The Developer has asked the City to approve a plat of land to be
known as OWASSO RIDGE (also referred to in this contract as the "plat"). The land is legally
described as follows:
The West one-half (W. '/a) of the West 647.6 feet of the South fifteen (5.15) acres of the
Northeast quarter (NE i/a) of the Southwest quarter (SW i/a) of Section one (1). Township
twenty-nine (29), Range twenty-three (23), except the North 165 feet thereof, containing
five (5) acres of land, subject, however, to an Easement in favor of the owner of the East
one-half (E. 1/2 ) of said West 647.6 feet for private Roadway purposes over and across the
South 30 feet thereof, according to the Untied States Government survey thereof.
2. P.U.D. Approval. The City has approved the Planned Unit Development in an agreement dated
March 24.2002.
3. Conditions of Plat Approval.
A. The proposed cul-de-sac shall be a 26-foot wide street located within a 50-foot right-
of-way with a drainage and utility easement over and across all of Lot 8 and five (5)
foot drainage and utility easements along all common properiy lines. The 26-foot
wide street will be signed no parking in accordance with City Code requirements. All
easements should be dedicated by notation on the final plat.
B. Park dedication requirements shall be satisfied in cash payment in lieu of land
dedication based on $550.00 per single-family lot, or $3,500.
C. Erosion control measures shall be constructed in accordance with Ramsey County
Soil and Water Conservation District standards.
D. Hazardous materials clean up will be completed according to acceptable MnPCA
standards.
4. Phased Development. The plat shall be constructed in one phase in accord with the terms and
conditions contained herein.
5. Effect of Subdivision Approval. For two (2) years from the date of this Contract, no
amendments to the City's Comprehensive Plan, or official controls shall apply to or affect the
use, development density, lot size, lot layout or dedications of the approved plat unless required
by state or federal law or agreed to in writing by the City and the Developer. Thereafter,
Page I of S
notwithstanding anything in this Contract to the contrary, to the full e�tent permitted by state law
the City may require compliance with any amendments to the City's Comprehensive Guide Plan,
official controls, platting or dedication requirements enacted after the date of this Contract.
6. Development Plans. The plat shall be developed in accordance with the following plans. The
plans shall not be attached to this Contract. With the exception of Plan A, the plans may be
prepared, subject to City approval, after entering the Contract, but before commencement of any
work in this plat. If the plans vary from the written terms of this Contract, the written terms shall
control. The plans are:
Plan A -- Plat
Plan B- Soil Erosion Control Plan and Schedule
Plan C�- Plans and Specifications for Public Improvements
Plan D Grading Plan and House Pad Locations and Elevations
7. Improvements. The developer shall install or cause to be installed and pay for the following:
A. Sanitary Sewer
B. Water
C. Storm Sewer
D. Streets
E. Concrete Curb and Gutter
F. Boulevard Sod
G . Street Signs
H. Setting of Lot and Block Monuments
L Surveying and Staking of work required to be performed by the Developer
J. Gas, Electric, Telephone Lines, and Cable Lines
The improvements shall be installed in accordance with City standards, ordinances and plans
and specifications which have been prepared by a competent registered professional engineer
furnished to the City and approve by the City Engineer. The Developer shall obtain all
necessary permits from the Minnesota Pollution Control Agency (NIl'CA), Minnesota
Department of Health (NIDOH), and other agencies before proceeding with construction.
The Developer shall provided field inspection to ensure an acceptable level of quality control
to the e�tent that the Developer's engineer will be able to certify that the construction work
meets the approved City standards as a condition of City acceptance. The Developer or his
engineer shall schedule a preconstruction meeting at a mutually agreeable time at the City
Council chambers with all the parties concerned, including City staff, to review the program
for the construction work. Within thiriy (30) days after the completion of the improvements
and before the security is released, the Developer shall supply the City with a complete set of
reproducible "Record Plan" drawings.
8. Security. To guarantee compliance with the terms of this Agreement, payment of the costs of all
public improvements and construction of all public improvements, the Developer shall furnish a
letter of credit for $59,150.00 in a form to be approved by the city. The amount of the letter of
credit covers the following installations:
Page 2 of 8
Sanitary Sewer
Sanitary Sewer Services
Water Main
Water Services
Storm sewer
Street construction
Street signs
Survey monuments, erosion control,
landscape and restoration
9. Time of Performance. The Developer shall install all required improvements enumerated in
Paragraph 7 which will serve the plat by November 1, 2002. Wear course of asphalt and all
landscape and restoration shall be installed by July, 2003. The Developer may, however,
forward a request for an e�tension of time to the City. If an e�tension is granted, it shall be
conditioned upon updating the security posted by the Developer to reflect cost increases and the
e�tended completion date.
10. Gradine Plan/Site Gradin�. The Developer shall submit to the City a site grading and drainage
plan for the entire plat acceptable to the City showing the grades and drainage for each lot prior
to installation of the improvements. Site grading shall be completed by the Developer at its cost
and approved by the City Engineer. Developer hall furnish the City Engineer satisfactory proof
of payment for the site grading work and shall submit a certificate of survey (as- constructed
survey) of the development to the City after site grading, with street and lot grades. All
improvements to the lots and the final grading shall comply with the grading plan as submitted
and shall be the responsibility of the Developer.
All basement and/or foundation excavation spoil piles shall be kept completely off City right-of-
way and shall be completely surrounded with an approved erosion control silt fence. The City
also requires that approved erosion control fencing be installed around the perimeter of each lot
at the time of building permit issuance and remain in place until vegetation on the lot is
established. A twenty-foot rock construction entrance (per Best Management Specifications)
will be allowed on each lot for construction deliveries.
11. License. The Developer hereby grants the City, its agents, employees, officers and contractors a
license to enter the plat to perform all work and inspections deemed appropriate by the City
during the installation of public improvements by the City. The license shall expire after the plat
has been developed.
12. Erosion Control. Prior to site grading, and before any utility construction is commenced or
building permits are issued, the erosion control plan, Plan B, shall be implemented, inspected and
approved by the City. All areas disturbed by the excavation and bacl�illing operations shall be
reseeded within 72 hours after the completion of the work in that area. Except as otherwise
provided in the erosion control plan, seed shall be rye grass or other fast-growing seed suitable to
the existing soil to provide a temporary ground cover as rapidly as possible. Sod is required on
all slopes greater than ten percent (10%) gradients or as directed by the City engineer. Selected
lots and or building permits may contain a clause which requires complete or substantial yard
sodding prior to issuance of Occupancy Permits. All seeded areas shall be mulched and disc
anchored as necessary for seed retention. The parties recognize that time is of the essence in
controlling erosion. If the plat development does not comply with the erosion control plan and
Page 3 of 8
schedule or supplementary instructions received from the City, the City may take such action as
it deems appropriate to control erosion, including those provisions listed in paragraph 10. The
City will endeavor to notify the Developer in advance of any proposed action, but failure of the
City to do so will not affect the Developer's or City's rights or obligations hereunder. If the
Developer does not reimburse the City for any cost the City incurred for such work within thiriy
(30) days, the city may draw down the letter of credit to pay any costs. No development will be
allowed and no building permits will be issued un less the plat is in full compliance with the
erosion control requirements.
13. Clean uP. The Developer shall clean dirt and debris from streets that has resulted from
construction work by the Developer, its agents or assigns. The City will inspect the site on a
weekly basis and determine whether it is necessary to take additional measures to clean dirt and
debris from the streets. After the Developer has received 24-hour verbal notice, the City will
complete or contract to complete the clean-up at the Developer's expense, as per the conditions
under Paragraph 12.
14. Ownership of Improvements. Upon completion and City acceptance of the work and
construction required by this Contract, all improvements lying within public rights-of-way and
easements shall become City properiy without further notice or action.
15. Maintenance A�reement. The site contains City easements for sanitary sewer, storm sewer,
and water main trunk lines. It shall be the responsibility of the land owner to keep any easement
areas free and clear of items that would inhibit access on the easement. This includes but is not
limited to structures and landscape materials. All underground amenities within the City right-
of-way, within the dedicated easements and in the common open areas will be the responsibility
of the developer or private utility company that installed them.
16. Warrant_y. The Developer warranties all work required to be performed by it against poor
material and faulty workmanship for a period of two (2) years after its completion and
acceptance by the City. All trees, grass and sod shall be warranted to be alive, of good quality
and disease free for twelve (12) months after planting. The Developer shall post maintenance
bonds or other security acceptable to the City to secure the warranties as per P.U.D. Agreement #
1259.
17. Responsibility for Costs.
A. Except as otherwise specified herein, the Developer shall pay all costs incurred by it
or the City in conjunction with the development of the plat including, but not limited
to, Soil and Water Conservation District charges, legal, planning, engineering and
inspection expenses incurred in connection with approval and acceptance of the plat,
the preparation of this Contract, and all costs and expenses incurred by the City in
monitoring and inspecting development of the plat, and the enforcement of this
contract.
B. The Developer shall hold the City and its officers and employees harmless from
claims made by itself and third parties for damages sustained or costs incurred
Page 4 of 8
resulting from plat approval and development. The Developer shall indemnify the
City and its officers and employees for all costs, damages or expenses which the City
may pay or incur in consequence of such claims, including attorney's fees.
C. The Developer shall pay, or cause to be paid when due, and in any event before any
penalty is attached, all charges referred to in this Contract. This is a personal
obligation of the Developer and shall continue in full force and effect even if the
Developer sells one or more lots, the entire plat, or any part of it.
D. The Developer shall pay in full all bills submitted to it by the City for obligations
incurred under this Contract within thiriy (30) days after receipt. If the bills are not
paid on time, the City may halt pl8i development work and construction including,
but not limited to, the issuance of building permits for lots which the Developer may
or may not have sold, until the bills are paid in full. Bills not paid within thiriy (30)
days shall accrue interest at the rate of nine percent (9%) per year.
E. In addition to the charges referred to herein, other charges may be imposed such as,
but not limited to, sewer availability charges ("SAC"), City water connection charges,
City sewer connection charges, City storm water connection charges and building
permit fees.
18. Building Permits. Unless prohibited in writing by the City Engineer, no building permits shall
be issues until:
A. In order to provide emergency vehicle access, a passable Class 5 road base must be
e�tended to within 150 feet of any address seeking a building permit. To the e�tent
that it helps footings and foundations and basements are not considered structures and
therefore, it would be possible to do this work anywhere on the site beyond the 150
foot radius from a Class 5 drive. The City could issue building permits for these
structures with a limitation that the construction not e�tend beyond the basement until
emergency vehicle access can be provided.
B. It is important to have temporary address numbers on the building site during
construction.
C. While building permits can be issued on a Class 5 road base, certificates of
occupancy cannot be issued until curb and gutter and bituminous surfacing (at least
the first lift) are installed. Other occupancy standards include the installation of a
hard surface driveway, and the installation of the appropriate ground cover.
D. In order to protect against erosion and to maintain the cleanliness of the site, erosion
control will be required around individual lots together with a rock access drive to the
building site. Please note requirement for cement trucks to be cleaned before leaving
the proj ect.
Page 5 of 8
E. Curb cuts by builder shall be constructed as per City specifications for replacing
concrete curbs and driveways.
19. Developer's Default. In the event of default by the Developer as to any of the work to be
performed by it hereunder, the City may, at its option, perform the work and the Developer shall
promptly reimburse the City for any expense incurred by the City, provided the Developer is first
given notice of the work in default, not less than 48 hours in advance. This Contract is a license
for the City to act, and it shall not be necessary for the City to seek a court order for permission
to enter the land. When the City does any such work, the City may, in addition to its other
remedies, assess the cost in whole or in part.
20. 1�Iiscellaneous.
A. The Developer represents to the City that the plat complies with all City, county,
metropolitan, state and federal laws and regulations including, but not limited to:
subdivision ordinances, zoning ordinances and environmental regulations. If the City
determines that the plat does not comply, the City may, at its option, refuse to allow
construction or development work in the plat until the Developer does comply. Upon
the City's demand, the Developer hall cease work until there is compliance.
B. Third parties shall have no recourse against the City under this Contract.
C. Breach of the terms of this Contract by the Developer shall be grounds for denial of
building permits, including lots sold to third parties.
D. If any portion, section, subsection, sentence, clause, paragraph or phrase of this
Contract is for any reason held invalid, such decision shall not affect the validity of
the remaining portion of this Contract.
E. If building permits are issued prior to the completion and acceptance of public
improvements, the Developer assumes all liability and costs resulting in delays in
completion of public improvements caused by the City, Developer, its contractors,
subcontractors, materialmen, employees, agents or third parties. No occupancy
permit shall be issued until public improvements in Paragraph 7 are in and approved
by the City.
F. The action or inaction of the City shall not constitute a waiver or amendment to the
provisions of this Contract. To be binding, amendments or waivers shall be in
writing, signed by the parties and approved by written resolution of the City Council.
The City' failure to promptly take legal action to enforce this Contract shall not be a
waiver or release.
G. This Contract shall run with the land and may be recorded against the title to the
property. After the Developer has completed the work required of it under this
contract, at the Developer's request, the City will execute and deliver to the
Developer a release.
Page 6 of 8
H. Each right, power or remedy herein conferred upon the City is cumulative and in
addition to every other right, power or remedy, express or implied, now or hereafter
arising, available to the City, at law or in equity, or under any other agreement, and
each and every right, power and remedy herein set forth or otherwise so existing may
be exercised from time to time as often and in such order as may be deemed
expedient by the City and shall not be a waiver of the right to exercise at any time
thereafter any other right, power or remedy.
The Developer may not assign this Contract without the written permission of the
City Council.
J. The City assumes no responsibility for the design, construction, maintenance, or
longevity of developer installed retaining walls.
21. Notices. Required notices to the Developer shall be in writing, and shall be either hand delivered
to the Developer, its employees or agents, or mailed to the Developer by registered mail at the
following address:
Stoney River Development Corporation
795 Iona Lane
Roseville, MN 55 113
Notices to the City shall be either hand delivered or mailed to the City by registered mail in care
of the City Engineer at the following address:
City of Roseville
Attn: City Engineer
2660 Civic Center Drive
Roseville, MN 55 113
Page 7 of 8
p
IN WITNESS WHEREOF, the parties have hereunto set their hands the day and year first
above written.
CITY OF ROSEVII,LE
:
:
John Kysylyczyn, Mayor
Neal J. Beets, City Manager
Stoney River Development Corporation
:
STATE OF MINNESOTA )
) SS
COUNTY OF )
Brent D. Thompson, Vice-President
The foregoing instrument was acknowledged before me this _ day of
2002, by John Kysylyczyn, Mayor, and Neal J. Beets, City Manager, of the City of Roseville, a'
Minnesota municipal corporation, on behalf of the corporation and pursuant to the authority
granted by its City Council.
Notary Public
STATE OF MINNESOTA )
) SS
COUNTY OF )
The foregoing instrument was acknowledged before me this day of ,
2002, by Brent D. Thompson, Vice-President of Stoney River Development Corporation on
behalf of the corporation.
Page 8 of 8
Notary Public
Department Approval:
REQUEST FOR COUNCII, ACTION
1�Tanager Reviewed:
� J t1��1
Item Description: Award 2002 Material Bids
DATE: 04/24/02
ITE11s1: ��III. E.
Agenda Section:
Consent
Background: Each year the Street Department receives bids for materials, which are used for
seasonal maintenance operations. Materials bid include aggregate for seal coating bituminous
materials for road repair, asphalt emulsion for seal coating and Class 5 gravel for base repair.
Policy Objectives: Each year city staff uses the competitive bid process to secure maintenance
materials that fa11 within budget guidelines. This allows maintenance programs to be completed
as planned with quality materials at the lowest possible cost to the city.
Financial Implications: Street maintenance materials are financed out of the general fund. The
combined bids received are within the budgeted material costs projected for 2002.
Discussion of bids: Bids were received and opened on April 23, 2002. This years competitive
bid process resulted in unit prices for most materials equal to or lower than bids received in 200 1.
Class 5 gra�el base material bid came in $.35 per ton higher than last years bid for picked up
price and $.45 per ton higher delivered. With the exception of asphalt, materials are typically
delivered to the Public Works Department. The attached bid tabulation summarizes all bids
received and shows the comparison with 2001 prices.
: I� � '
Class 5 crushed limestone
Bryan Rock Products
2001 price/del $8.70/ton
FA-2 Class A A��re�ate
1�Tartin 1�Tarietta Aggregate
NTidwest Asphalt
Dresser Traprock
200 1 price/del $18.45/ton
L7NIT PRICE L7NIT PRICE
WII,L/CALL DELIVERED
$5.85
$18.45
20.00
17.85
$9.15 + tax
$18.45
22.80
22.60
FA-3Class A A��re�ate_
1�Iartin 1�Iarietta Aggregate $17.95 $17.95
Dresser Traprock 14.40 19.15
200 1 -no bid
T1rpe 32B Bituminous
1�Iidwest
Schifsky & Sons
Commercial Asphalt
2001 price will call $24.25/ton
Type 4 1 A Bituminous
1�Iidwest
Schifsky & Sons
Commercial Asphalt
2001 price will call $25.75/ton
TYpe 4 1 B Bituminous
1�Iidwest
Schifsky & Sons
Commercial Asphalt
2001price will call $24.75ton
CRS-2 Asphalt
Marathon Ashland
Koch Materials
1998 price/del $.4880iga1
1999 price/del $,5280/gal
2000 price/del $.7687Iga1
2001 price/del $.6727/gal
$24.20
27.00
27.20
$25.50
27.00
28.36
$24.70
27.00
27.20
$ 0.00
0.70
$29.25
$31.50
$30.50
$31.50
$29.50
$31.50
$0.6727
0.7266
Staff Recommendation: With the exception of Class 5 gravel base, unit prices this year
represent a 0% increase or a slight decrease in costs compared to 200 1. Staff recommends the
council award to the low bidder in each case for 2002 material bids.
RECOI�II�IENDED COUNCIL ACTION:
Motion accepting the following bids for Street Department materials:
1. Class 5 Bryan Rock Products
2. FA-2 Class A Aggregate Martin Marietta Aggregates
3. Type 32B Asphalt Midwest Asphalt
4. Type 41 A Asphalt Midwest Asphalt
S. Type 41B Asphalt Midwest Asphalt
6. CRS-2 Asphalt Marathon Ashland
Prepared By: Frank Gaillard, Public Works Superintendent
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REQUESTFORCOUNCILACTION
Date: 4/29/2002
Item No: VI�II. �.
Department Approval: Manager Approved: Agenda Section:
Item Description: Request for Approval of General Purchases and/or Contracts Exceeding $5,000
Background
On January 7, 2002, the City Council adopted the 2002-2003 Standing Rules and Procedures. Contained therein,
the Council established a policy requiring Council approval of all general purchases and/or contracts for services
in excess of $5,000.
City Staff from various deparirnents have submitted the attached items far Council review and approval. Funding
for all items is provided for in the current operating or capital budge�
Staff Recommendation
Staff recommends that the City Council approve the attached items.
Council Action
Motion to approve attached list of general purchases and/or contracts for services.
Requested Items for Council Approval
Vendor
DPRA
Patchin Messner & Dodd
Americana Fireworks
Roseville Area Senior Program
Taho Saturn Sportswear
Computer Discount Warehouse
Item / Description
Twin Lakes Groundwater Study (a)
Twin Lakes Land Valuation Study (b)
Fireworks display for July 4`� (c)
2002 Contribution (d)
T-shirts for recreation fee programs (e)
Network anti-virus software license renewal (�
Amount
6,34Q.75
9,250.00
1 0,000.00
6,000.00
7,180.14
9,450.54
Comments
(a) Reimbursed by grant monies from the Environmental Protection Agency as approved by previous
Council action.
(b) Reimbursed by grant monies from the Metropolitan Council as approved by previous Council action.
(c) Partially reimbursed by donations. Approximately $3,000.
(d) As requested (and included in the 2002 budget) by the North Suburban Senior Council. An
appropriation has been made each year since 1993.
(e) T-shirts are provided for some recreation programs. The cost of the shirt is included in the registration
fee.
( fl The license will provide anti-virus software for all networks and computers, consistent with past
practices.
** All other items are provided for in the current budget.
REQUEST FOR COUNCIL ACTION
Department Approval: 1�Ianager Reviewed:
Date: 04/29/02
Item Number: �. G. 1 of 2
Agenda Section:
n,._..,._, � �.._a..
Description: Approval of payments
Action Requested:
The following claims and payment of the total amount be approved:
1381 — 1386
17478-17524
l�s2s-l�sss
17559-17577
3,669.50
37,757.73
249,894.88
3 l,?75.84
TOTAL $323,097.95
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REQUEST FOR COUNCIL ACTION
Department Approval:
�
1�Ianager Reviewed:
Description: Approval of payments
Action Requested:
The following claims and payment of the total amount be approved:
17578-17629
17630-17640
17641-17724
17725-17761
TOTAL
482,2 10.47
6,222.19
168,718.68
20,393.98
$677,545.32
DATE: 04/29/02
Item Number: V�III. G. 2 of 2
Agenda Section:
Consent Agenda
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City Council Minutes
Work Session - Regular Meeting
Ap ri115, 2002
Date: 04129102
Item: IX. A. ,
The City Council met on the above date with the following members 5:30 p.m.
present (voting order): Klausing, Kough, Schroeder and Kysylyczyn. Roll Call
Absent: Maschka (family commitments)
Work Session
5:30 p.m.
L Review of Regular Meeting Agenda 5:30 — 5:3 p.m.
No Council Member had any questions about the regular Regular Meeting
agenda. Agenda Review
II.
The Mayor then went to Item II.B.
Additional Staff Presentations
Agenda Change
A. Receive Odd/Even Year Election Task Force Report Odd/EvenYear
for Council Discussion Elections
B. North Metro I-35W Corridor Coalition Presentation
Joseph Strauss and Bob Benke, consultants from Strauss
Management, reviewed the Coalition's 200 1
accomplishments and goals for 2002-2006. Among
other subjects, they touched upon the innovative
M&night Foundation grant proposal, their traffic
modeling work, and the extensive demographic data
supporting their Corridor "build-out study." Kough
asked about projects actually started and finished in the
Corridor and about priorities. Kysylyczyn noted three
positive Coalition activities: (i) the Housing Resource
Center, (ii) transportation traffic modeling, and (iu)
workplace studies. Schroeder appreciated the efforts of
Strauss Management and the Coalition to relieve, or not
worsen, traffic congestion.
The Mayor then went to Item II. F.
C. Employee/Council Communications
I-35w
Corridor Coalition
Agenda Change
Employee/Council
City Council Minutes - 04/1 5/02
Page 2
To be discussed on another date.
Communications
D. Minnesota For Fair & Clean Elections Fair & Clean Elections
To be discussed on another date.
E. Discussion of City Telecommunications Codes Telecommunications
(407.03,1002.01, & 1012.10) Codes
For member information: the Mayor will review with the
City Attorney.
F. Discussion of County Organized Collection Ramsey County
Kysylyczyn welcomed ZaCk Hansen, Director, and Norm Organized Collection
Schiferl, staff inember, of the St. Paul - Ramsey County
Department of Public Health, Environmental Health
Section.
Kough commented on the County's garbage hauling
study. Hansen elaborated upon Ramsey County's
Collection Study. He referenced the County's website
for information. He discussed a large number of possible
frameworks for organizing garbage collection in Ramsey
County. He estimated a one to two-year experiment with
voluntary efforts at working with private haulers.
Kough asked about illegal dumping.
Kysylyczyn asked about disposal of electronic products.
Schroeder noted a private hauler who recycled
electronics.
Kysylyczyn asked the Council to discuss whether they
should take a position on Ramsey County's collection
study, and if so, what position. Kough asked that a
Council Member attend the meeting of the Ramsey
County Commissioners on April 25. The Mayor asked
Kough and Beets to attend.
III. Public Comment
1) Dick Houck, resident, urged the Council to take a
position on private hauling. Dick Houck, resident, also
urged the Council to take a position on se�ally
oriented businesses. He urged a moratorium. Jarnnik
indicated that he could bring a moratorium ordinance to
the Council's April 22, 2002 Council meeting. Jarnnik
also indicated that Roseville does have restrictions on
City Council Minutes — 04/1 5102
Page 3
sexual presentations on premises with a liquor license.
2) A1 Sands, resident, spoke to the City's study of
assessment policy and the wealth of the City of
Roseville. He asked for financial forecasts for the City.
3) Ed Burrell, resident, asked about the Odd-Even Task
Force and the Council's procedure in dealing with that
issue.
4) Barb Mastel, resident, wanted to talk about the odd-
even task force material and about Public Comment.
She cornmended to the Council's attention the "pro"
reasons for odd-year elections in the memorandum
summarizing the April 10`'' public workshop, especially
the added focus on local issues in odd-year elections.
5) Roger Toogood, resident, asked that the odd-even item
be postponed until the Council has had an op ortuni�
to review the materials from the April '� pul�lic
workshop.
6) Polly Franke, resident, spoke about Council procedures.
She commended Ms. Curti for her handling of the.public
workshop and her memorandum.
7) John Goedeke, resident, spoke in favor of a work
session dedicated to the odd-even election cycle issue.
8) James Rush, Concordia High School teacher, asked
about the sequence of issues on the agenda.
9) Tam McGeehee, resident, spoke about Council
procedures and work sessions.
10) Sharon Gerber, resident, spoke in favor of a working
Odd-Even Task Force and in favor of data.
Klausing spoke in favor of an Odd-Even Election Work
Session.
IV. Recess to Regular Meeting
Regular Meeting
1. Communications
II. Recognitions
7:41 p.m.
City Council Minutes .- 04/15/02
Page 4
IIL Hearings
A. City of Roseville Parks & Recreation Natural
Resources Master Plan
Bierscheid said that preserving and improving the natural
resources in our parks was one of the most important
issues facing our park system. He described the purpose
of tonight's hearing and the timeline for future public
input and Council action. Paul Bockenstedt, Project
Manager from Bonestroo, Rosene, Anderlik &
Associates, presented the Upland Inventory for the five
city parks studied. These include pioneer forests of
cottonwood and box elder, and non-native species of
trees and brush.
John Smyth, Water Resource Specialist, presented the
Wetland Inventory. He spoke to the importance of
wetland buffers and restoring wetland hydrology. He
also spoke about storm pond maintenance and aesthetics.
Rich Brasch, Limnologist, presented the Lake Inventory;
He indicated that Langton Lake is an impressive shallow
urban lake that is in reasonably good shape.
Bennett Lake, he said, is another shallow urban lake, but
unlike Langton, Bennett has a large (700 acre)
watershed. The extensive watershed increases the risk of
pollutants. Overall, the water quality in Bennett is about
half as good as Langton. It is a challenge to reduce
pollutant discharge to Bennett.
In summary, he recommends:
Phase I.
. Adjusting street sweeping
. No phosphorus fertilizer
. Stocking with DNR fish (esp. Northern and Bass)
• Monitoring water quality trends
Phase II.
. Special 5- 10 year cleaning of Langton's storm
pond
• Experimental filtering of discharges into
Natural Resources
Master Plan
City Council Minutes mm OG�/1 5102
Page 5
Roseville's lakes
Phase III.
. Treatment for "hot" runoff
. Deeper storm water ponds
. Alum treatment
Mindy Greiling, resident, complimented the City and the
researchers on their efforts.
Kysylyczyn indicated that the public record would be
kept open for three weeks and residents were encouraged
to submit verbal comments, emails, letters, etc.,
regarding their responses to the Study.
Kough asked about citizen volunteers to help with park
clean up.
IV. Land Use
A• Patrick Chierello Request for a Variance and
Conditional Use Permit to Construct a
Detached Accessory Building at 2415 Dale St
(PF3378)
Welsch summarized the application. Applicant was
present. No citizen wished to speak. Council had no
questions.
Kough moved, Schroeder seconded, to approve the 8
square foot variance from Section 1004.01 AS to allow
construction of a detached accessory building 8 square
feet larger than the City Code allows for property located
at 24 15 Dale Street, based on the comments and findings
in Section 5 and 6 of the project report dated April 15,
2002. Roll Call, Ayes: Klausing, Kough, Schroeder and
Kysylyczyn. Nays: none.
Kough moved, Schroeder seconded, adoption of a
resolution approving a conditional use permit to allow
construction of a 32 foot by 28 foot (�6 sq.ft.) detached
accessory building in the rear yard of property located at
2415 Dale Street, based on the findings in Section 4 and
the conditions stipulated in Section 7 of the project
report dated April 15, 2002 and with the stipulation that
the e�sting garage will be razed and no additional
buildings will be placed on the site (besides the above
Variance
Resolution 9985
CUP
C hierello
2415 Dale St
(PF3378)
City Council Minutes — 04/1 5l02
Page 6
mentioned 896 sq. ft. building.) Roll Call, Ayes:
Klausing, Kough, Schroeder and Kysylyczyn. Nays:
none.
B. Community Development Department Request for
Council Consistency Determination on a Revised Site
Plan & Building Elevation for ASINSI at Lexington
and Roselawn (PF3224)
Schroeder moved, Kysylyczyn seconded, the
determination that the April 10, 2002 Revised Site Plan
& Building Elevation for ASINSI at Le�ngton and
Roselawn (PF3224) is inconsistent with the approved
plan of March 4, 2002.
Welsch overviewed this matter. Schroeder explained the
need for sending the case back for public oDmment.
Klausing asked why the site plan had changed so much
from that conceptual site plan unanimously approved by
the Council on March 4th. Kough commented in favor of
immediate development of the project.
Michael Cronin, developer, spoke about community
support and speedy development. Cronin stated he will
agree to e�end the 60-day concept project review
timeline indefinitely.
Klausing noted that speed favors moving forward with
the March 4`h unanimous Council decision. Kough
spoke in favor of speed. Joan Fisher, resident, spoke in
favor of the project.
Schroeder withdrew his motion, then:
Klausing moved, Schroeder seconded, to make the
determination of the need for additional neighborhood
and public input at the May l, 2002 Planning
Commission public hearing. Roll Call, Ayes: Klausing,
Kough, Schroeder and Kysylyczyn. Nays: none.
Revised Site Plan
ASI/VSI
Lexington & Roselawn
City Council NTinutes - 04/1 5/02
Page 7
V. Reports & Recommendations
A. Arona Master Plan: Issuing a Request for Developer Arona Master Plan
Proposals Request for Developer
Schroeder moved, Kough seconded, to approve the Proposals
Arona Site Request for Proposal and direct staff to
distribute as per the attached schedule.
Welsch asked the Council to follow through on its
approval of the Arona master Plan by authorizing staff to
issue a request for proposals to develop the Master Plan
Concept.
Sam Marks, resident, suggested using the language in
paragraph 3.5 within 3.4 of the draft RFP.
Schroeder spoke to future Council opportunities to
address this situation.
Kysylyczyn moved, Kough seconded to amend the RFP
by copying the following language from paragraph 3.5
and also incorporating it into paragraph 3.4: "must
include open space adjacent to the pond and existing
neighborhood to the north of the site." Roll Call, Ayes:
Klausing, Kough, Schroeder and Kysylyczyn. Nays:
none.
Then the Council voted on the original motion for
approval, as just amended: Roll Call, Ayes: Klausing,
Kough, Schroeder and Kysylyczyn. Nays: none.
VL Organizational Business
A. Discussion of Photography Policy Photography Policy
Kysylyczyn reviewed the State Senate's photography
policy relating to political campaign uses of pictures
taken by public employees for public purposes.
Kough moved, Kysylyczyn seconded, to have the City
Manager investigate and report back to the Council about
such a policy. Klausing questioned the need for such a
policy; he suggested that city political officials simply
not use such pictures for campaign purposes, but hire
their own private photographers if they wish.
City Council Minutes -� 04/1 S/02
Page 8
Kysylyczyn described the purpose of the policy,
compensating taxpayers for use of the pictures, and the
difficulty of enforcing a ban on using such pictures for
political campaign purposes. Schroeder spoke in favor
of studying this issue. Klausing spoke in favor of not
having public officials use city photos. Kysylyczyn
spoke in favor of allowing public officials to use city
photos if they pay a fee. Roll Call, Ayes: Kough,
Schroeder and Kysylyczyn. Abstain: Klausing.
VIL Ordinances & Resolutions
VIIL Consent Agenda
Schroeder moved, Kough seconded, to approve Items A. -G.
with the exception of page # 1 of the Payment of Bills. Roll
Call, Ayes: Klausing, Kough, Schroeder and Kysylyczyn.
Nays: none.
A. Adopting Resolution Reestablishing Precinct
Boundaries and Numbers
Schroeder moved, Kough seconded, to adopt a resolution
to reestablish precinct boundaries and numbers. Roll
Call, Ayes: Klausing, Kough, Schroeder and
Kysylyczyn. Nays: none.
B. Second Reading & Adopting of an Ordinance
Establishing a Public Works Commission
Schroeder moved, Kough seconded, to adopt an
ordinance amending Title 2 of the Roseville City Code,
adding a new Chapter 205, establishing a public works
and transportation commission. Roll Call, Ayes:
Klausing, Kough, Schroeder and Kysylyczyn. Nays:
none.
C. Second Reading and Adopting of an Ordinance
Establishing City Manager Purchasing Authority
Schroeder moved, Kough seconded, to adopt an
ordinance amending Title 1 of the Roseville CityCode,
adding a new Section 103.05, City Manager Purchasing
Authority. Roll Call, Ayes: Klausing, Kough, Schroeder
and Kysylyczyn. Nays: none.
Resolution 9986
Reestablishing
Precinct Boundaries
Ordinance 1260
Establish
Public Works Comm.
Ordinance 1261
City Manager
Purchasing Authority
City Council Minutes - 04/15/02
Page 9
D. Accepting Grant for Tobacco-Free Signage
Schroeder moved, Kough seconded, to authorize the
acceptance of a grant from the Tobacco-Free Youth
Recreation Council for $500 for signage requesting that
individuals not use tobacco products in the area where
youth activities are taking place. Roll Call, Ayes:
Klausing, Kough, Schroeder and Kysylyczyn. Nays:
none.
E. Approving Business Licenses
Schroeder moved, Kough seconded, to approve the listed
license applications for the year ending December 30,
2002. Roll Call, Ayes: Klausing, Kough, Schroeder and
Kysylyczyn. Nays: none.
F. Approving Purchases/Contracts Exceeding $5000
Schroeder moved, Kough seconded, to approve the listed
general purchases and/or contracts for services. Roll
Call, Ayes: Klausing, Kough, Schroeder and
Kysylyczyn. Nays: none.
G. Approving Payment of Bills
Schroeder moved, Kough seconded, to approve the
payment of bills except for page # 1.
1381-1386 3,669.50
17434-17441 9,276.06
17442-17477 23,021.39
35,966.65
Roll Call, Ayes: Klausing, Kough, Schroeder and
Kysylyczyn. Nays: none.
IX. Approval of Minutes
A. City Council Meeting Minutes of April 8, 2002
Kough moved, Schroeder seconded, to approve the City
Council minutes of April 8, 2002. Roll Call, Ayes:
Klausing, Kough, Schroeder and Kysylyczyn. Nays:
none.
Other Business
A. Continuation of Work Session (if necessat�y)
The Mayor indicated:
Work Session Item D., regarding election campaign
reform, will be discussed on another date.
Tobacco-Free Signage
Business Licenses
Approve
Purchases/Contracts
In Excess of $5,000
Payment of Bills
Minutes
Work Session Con't
City Council NTinutes — 04/1 5/02
Page 10
Work Session Item C., regarding Council-Employee
communications, will be discussed on another date.
Work Session Item E., regarding telecommunications,
was for member information, and the Mayor will talk to
the City Attorney about it.
Klausing asked about the status of the Minnesota News
Council Complaint. Kysylyczyn and Beets have been
exchanging drafts.
Kough and Beets agreed to meet to review the payment
of bills.
XL Adjournment
The meeting adjourned at 9:47 p.m.
ATTEST:
Neal J. Beets, City Manager
John Kysylyczyn, Mayor
Date: 04/29/OZ
Item: IX. B.
i \'.. 1
City Council Minutes
Work Session - Regular Meeting
Apri122, 2002
The City Council met on the above date with all members present 5:32 p.m.
(voting order): Klausing, Kough, Maschka, Schroeder and Kysylyczyn Roll Call
Work Session
1. Beets asked the Council to amend its agenda to consider a
business license application. Kysylyczyn moved, Kough
seconded, to approve the Tesoro Business license subject to
staff confirmation that the proposed use does not violate the
zoning code. Roll Call, Ayes: Klausing, Kough, Maschka,
Schroeder and Kysylyczyn. Nays: none.
2. Klausing moved, Maschka seconded, to amend Rule 3 of the
Council's Standing Rules of Procedure to read: "Any
individual Council member may request that an item be added
to the agenda and the city manager will add that item for the
next meeting. At the beginning of the Council meeting at
which that item appears on the agenda, the Council may
remove the item by motion and majority vote."
Kysylyczyn ruled the motion out of order.
Klausing appealed the ruling.
Kough spoke in favor of Council members putting items on an
agenda, subject to those items being taken off by majority vote
if they are repetitive or frivolous.
Kysylyczyn withdrew his ruling.
Klausing explained his motion.
Kysylyczyn spoke against the motion as an attack against the
Mayor.
Kough spoke in favor of the motion.
Klausing spoke in favor of the motion,
Kysylyczyn indicated he disagreed with Klausing.
Maschka spoke in favor of the motion.
Schroeder spoke against the motion.
Additions to Agenda
Business License
Rules of Procedure
City Council Minutes — 04/22/02
Page 2
Roll Call, Ayes: Klausing, Kough and Maschka. Nays:
Schroeder and Kysylyczyn.
L Presentations
. I3 Project Timelioe
Beets and Schwartz presented.
Kysylyczyn moved, Kough seconded, to adopt the
timeline. Kysylyczyn asked for Council input.
Kough asked if the Council would be involved
throughout design efforts. Beets said yes.
Schroeder asked about an RFP process for design
professionals. Beets said staff would contact design
professionals and make a recommendation to the Council
by May 6 so that prograintning and design work could
get underway quickly and in earnest.
Maschka asked about the cost of the preliminary design
work. Beets estimated $30,000 to $50,000 to develop
designs sufficient to enable us to produce good, reliable
cost figures to be used by the Council in setting the bond
referendum language.
Burrell asked about opportunities for public input into
the space and facility needs issues.
Kysylyczyn indicated that citizens could comment at
anytime along the timeline where Council Members had
an opportunity to comment.
Roll Call on the motion to approve the timeline, Ayes:
Klausing, Kough, Maschka, Schroeder and Kysylyczyn.
Nays: none.
. MN for FACE, Campaign Finance Reform
This item was not discussed.
. Moratorium on Sex Related Businesses
Kysylyczyn reviewed the history of this effort.
Jamnik overviewed the moratorium ordinance, including
the length of the proposed moratorium, which is
proposed to be in effect until July 1, 2002.
I3 Project timetine
MN for FACE
Campaign Finance
Moratorium on Sex
Related Businesses
City Council Minutes -- 04/22/02
Page 3
Kysylyczyn moved, Kough seconded, 1) to direct that a
study be undertaken to address changes in the City's
official controls relating to sexually oriented business
uses, including the City's zoning and land use
regulations, 2) to hold the first reading of the Interim
Ordinance and by motion waive the second reading, and
3) to approve the Ordinance entitled "An Interim
Ordinance Placing Temporary Restrictions on the Siting
of Sexually Oriented Uses within any Zoning District of
the City of Roseville.
Maschka asked about court challenges and precedents
regarding the ordinance.
Kysylyczyn asked for public input on the moratorium
ordinance. No one sought to speak.
Kough asked whether the moratorium ordinance would
affect existing uses.
Roll Call, Ayes: Klausing, Kough, Maschka, Schroeder
and Kysylyczyn. Nays: none.
Note: At 6:30 no member of the public sought to PublicComment
provide Public Comment, other than those present to
testify on the Even-Odd Year Election Cycle issue.
. Even-Odd election work session discussion & public
testimony.
Kysylyczyn overviewed and indicated the Council will
hear everything that people have to say. He encouraged
positive statements.
1. Dick Lambert, resident, stated that even-year
election turn-out is higher. He advocated
switching to an even-year election cycle in 2006
because that would have no effect on current terms
of Council Members.
2. Sharon Gerber, resident, spoke about the length of
the ballot, Ramsey County will put signs up in
ballot areas this Fall indicating that "ballots are
two-sided" or "flip ballot sheet over" and election
judges may encourage people to flip the ballot
over.
Even-Odd Election
Discussion
& Public Testimony
City Council Minutes — 04/22/02
Page 4
3. Ed Burrell, resident, noted and encouraged the
Council to consider the many pros and cons, facts
and opinions, gathered at the Task Force public
meeting on April 1(Jth, and tabulated in the
Council's packet.
Kough asked whether it was less expensive to have an
even-year election. Cuxti spoke to a cost analysis memo.
Burrell indicated that the Roseville Area school district
would continue to pay for their odd-year election costs,
so such election costs would still be passed along to and
paid by voters and taxpayers.
Kysylyczyn moved to the Land Use Item: Hoff Variance 7:00 p.m.
Request, that had been advertised to the neighborhood as Agenda Change
a 7:00 p.m. regular agenda issue.
4. Pam McGeehee, resident, spoke in favor of odd- 7:45 p.m. Re-convene
year elections based on the ability of residents to
focus on local issues (including the school district
elections). She felt the cost issue for odd-year
elections was insignificant compared to the city
budget and the value of focusing on local
elections. If Council went forward with creating
an even-year local election cycle, she favored a
2006 effective date. As general public comment,
she failed to understand why we seem to be in a
rush on the facility renovation issues and favored
more time and public input.
Kysylyczyn asked that copies of the City Center Task
Force Report and the July 3 1,200 1 Ellerbe Becket
Report be given to Ms. McGeehee.
5. Marilyn Rose-Sanft, resident, asked how many
Northwestern College students vote here in
Roseville versus their hometown, and she was
frustrated that those students could affect the
outcome on local issues. She said an odd-year
election has the advantage of a shorter ballot.
6. Georgiana Sobola, resident, asked what the
procedure is for proposing and adopting an
City Council Minutes - 04/22/02
Page 5
election-year ordinance. Kysylyczyn responded
that the next step would be to ask the city attorney
to draft an ordinance. She encouraged
opportunities for public input.
No further public comment.
Kysylyczyn asked for Council comments:
Kough preferred even-year elections because of higher
turnout.
Kysylyczyn noted the facts and opinions he found to be
relevant to the odd-even election cycle debate.
Maschka moved, Klausing seconded, to terminate further
Council consideration of the odd-even year local election
cycle.
Kysylyczyn spoke against the motion.
Schroeder spoke against the motion.
Klausing spoke in favor of the motion.
Kough spoke against the motion.
Maschka spoke in favor of the motion.
Roll Call, Ayes: Klausing and Maschka. Nays: Kough,
Schroeder and Kysylyczyn. Motion failed.
Kysylyczyn moved, Schroeder seconded, to direct the
City Attorney to draft an ordinance to change Roseville
city elections to an even-year election cycle.
Kysylyczyn discussed several arguments and assertions,
pro and con.
Kough spoke in favor of a citizen referendum on the
odd-even year election cycle.
Kysylyczyn supported a referendum this Fa1L It would
require appro�mately 700 petition signatures.
Kysylyczyn proposed extending all current Council
terms one year pending approval of the voters this Fall.
He also encouraged Council members to work in favor
of a citizen referendum.
Kough noted the potential for incumbents to resign.
City Council Minutes -- 04/22/02
Page 6
Schroeder spoke in favor of even year elections because
of the higher turnout and lower costs, but was hesitant to
extend his term.
Klausing spoke in favor of an odd-year local election
cycle, but in favor of an even year phase-in in 2006, if
the Council is going to move to an even year system.
Maschka commented that it was easier for incumbents
than challengers to raise money in even year elections.
Klausing moved to amend the Kysylyczyn motion to
clarify that the proposed ordinance has the effect of
extending all current Council terms one year.
Kysylyczyn clarified that he islooking for an ordinance
with options relating to:
. Various effective dates (e.g., 2004, 2006); and
. Various combinations of city offices that are up
for election at the same time (e.g., current system
of three council seats available at one election and
one council seat and the mayor's seat available at
the next election; or two council seats available at
one election and two council seats and the mayor's
seat available at the ne� election)
Kysylyczyn amended his original motion to include his
request that the City Attorney bring back a draft
ordinance with various options along these lines.
Roll Call on Kysylyczyn's motion , Ayes: Kough,
Schroeder and Kysylyczyn. Nays: Klausing and
Maschka.
Kough commented on the unfairness of a St. Paul
Pioneer Press editorial letter.
Regular Meeting
I. Even-Odd Election Issue, Possible Action Even-Odd Elections
City Council NTinutes -- 04/22/02
Page 7
II. Land Use Agenda Change
This item was considered at 7:00 p.m., midway through the
public testimony portion of the Even-Odd Election Issue, due
to public notices that it would be considered at that time.
A Request by Bradley Hoff, 1897 Shady Beach Avenue, Bradley Hoff
for a Variance to Section 10 12.02B2 of the Roseville 1897 Shady Beach Av
City Code (PF3383). Variance
Beets overviewed the history of this matter.
Kough asked what would be done with the portions of
the fence that may be removed
Schroeder commented on the cost of fences and their
installation and removal.
Schroeder moved, Maschka seconded, to approve the
Hoff variances in PF 3383 subject to compliance with
the Mediation Agreement, including $37.58/ft.
reimbursement to Hoff fi�Om the City for the cost of the
fence and $12.421ft. reimbursement for removal of the
fence, and having Awe Fence, a private contractor,
remove the fence.
Roll Call, Ayes: Klausing, Kough, Maschka, Schroeder
and Kysylyczyn. Nays: none. Recess 7:28 p.m.
IIL Adjournment
The meeting adjourned at 9:24 p.m.
ATTEST:
Neal J. Beets, City Manager
John Kysylyczyn, Mayor