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Department Approval Item Description: Background Request for Council Action Manager Approval / � � � 1'/� Contract with Architect or Architects Date: 5/06/02 Item Number: V. A. Agenda Section Reports/Recommendations On Monday, April 29, the City Council reviewed the components within an expanded Police Department and a renovated Public Works Maintenance Facility. Staff indicated we would return on May 6, pursuant to a Council-approved timeline, with suggestions for a contract or contracts with architects. Discussion Staff asked for and received six proposals from architects. Copies of those proposals are attached. All architects are well-qualified. All ha�e submitted excellent proposals. Some of the projects they have designed are outlined in their materials. Staffs goal has been to develop sufficient programming design, and feasibility work to enable us to develop and share with the Council and the Community good, reliable cost estimates for the proposed Police and Public Works Projects. It would not be prudent to develop complete, construction designs until voters approve these proj ects. On the other hand, we need to understand the cost of proposed building components so the Council can make a final decision about components and before asking voters to approve these projects. We also need additional cost and component information to develop accurate ballot language and public information materials. Staff Recommendation I recommend the Council authorize the City to enter into a contract with Ankeny Kell Architects for an amount not to exceed $42,500 to develop preliminary programming design and cost estimates for both the Police and Public Works building components reviewed by the Council on April 29. I further recommend that, although Ankeny Kell would be the lead architectural firm for this entire project, Council authorize Staff to coordinate with Ankeny Kell in selecting either 7eff Ortel or Ed Kodet to provide special assistance to the City and Ankeny Kell on the Public Works components of the project. Ankeny Kell has an excellent record of designing successful municipal projects, including most recently the Blaine and Bloomington Police Departments and City Ha11s. Officials from Blaine and Bloomington praise Ankeny Kell for their work Architectural designs were described as "visionary" yet "functional." These clients report being pleased with the value they received for their investment in Ankeny Kell. Interestingly, on the Bloomington project Ankeny Kell successfully worked in tandem with another architectural firm that was handling the Bloomington Public Works part of that project. In addition, Ankeny Kell has a national reputation in designing popular but cost-effective municipal community centers. Should the City Council decide in the future to consider building a Roseville Community Center, establishing (or testing) a relationship now with the Ankeny Kell firm may be helpful to that effort in the future.