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DRAFT Special City Council Work Plan Meeting 1 Monday, February 7,2011 Page 15 Mr. Trudgeon noted that the department's work force was reduced this year with the loss of a staff person, effectively putting the department out of the economic development business. However, Mr. Trudgeon noted that this didn't stop the de- partment from looking at their role and potential outreach programs, since not everything cost money, but may simply change emphasis. Mr. Trudgeon sought clarification from Councilmembers on what type of effort and mission they were looking for as 2012 approached, which would allow the department to determine if it could be addressed budget-wise as a mandate. Discussion included reviewing program areas in the Community Development budget and funding sources that may not be currently taken advantage of; and cla- rifying the mission of the Roseville Visitors Association (RVA) specific to the hospitality industry. Mayor Roe suggested, with Council consensus that this item remain as a "Must Do" item, but not on a fast track, but as a consideration for staff and budgeting moving forward. Recess Mayor Roe recessed the meeting at approximately 8:14 p.m. and reconvened at approximately 8:23 p.m. Budget Process Mayor Roe led discussion on how to deal with the budget process itself simulta- neously while working on the 2012 budget and suggested two areas of discussion: 1) The 2012 budget process; and 2) Broader things for budget documentation; process aspects of budgeting efforts moving forward in future years, whether annually or biennially. City Manager Malinen strongly advocated for a biennial budget, as he had rec- ommended to the City Council several years ago, but delayed as everyone accli- mated toward the new budget process. Mr. Malinen noted that this was now run- ning more smoothly, while still requiring additional streamlining, but should faci- litate priority-based budgeting on a two-year basis; and free some staff time and resources from annual budget development. Mr. Malinen advised that staff was internally geared to facilitate a biennial budget, and opined that it would further help the City budget process evolve. Discussion included timing for implementation of a biennial budget process, with Mr. Malinen suggesting it be instituted in the 2012/13 cycle rather than waiting to start the process in 2013/14. Mr. Malinen advised that he was confident in the ac- curacies developed by staff for well-defined costing for programs and services based on priority-based ranking, noting those most recently changed and/or com- bined.